Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held FEBRUARY 3, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on February 3, 2015. Mayor Bruce Wilkerson called the meeting to order. An invocation was given by Rick Bard, Interim Superintendent of the Bowling Green District of the United Methodist Churches, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Sue Parrigin, Commissioner Rick Williams, Commissioner Joe W. Denning, Commissioner Melinda M. Hill and Mayor Bruce Wilkerson. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Mayor Wilkerson announced the retirements of Fire Company Commander/EMT Bill Hare with 22 years of service, Treasury Associate Sharon Garmon with 35 years of service and Comptroller Wilma Brown with 44 years of service, and thanked them for their service to the City. CITY MANAGER City Manager Kevin D. DeFebbo requested a closed session for the purpose of discussion of proposed litigation against and on behalf of the City, and for discussions between the City and a representative of a business entity and discussions concerning a specific proposal, as open discussions would jeopardize the retention, expansion or upgrading of the business related to the Downtown Tax Increment Financing (TIF) District Block 6 wrap development. Motion was made by Hill and seconded by Williams to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (c) and (g). Mayor Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (c) and (g) was approved by unanimous vote. APPROVAL OF MINUTES Minutes of Regular Meeting January 20, 2015 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Denning to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to approve the minutes of the regular meeting of January 20, 2015 was approved by unanimous vote. *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-February 3, 2015) PUBLIC COMMENTS Mayor Wilkerson opened the floor for any public comments and there were none. REGULAR AGENDA ORDINANCE NO. BG2015 – 1 (Second Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER TWO TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2015 Title and summary of Ordinance No. BG2015 – 1 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 1 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 2 (Second Reading) ORDINANCE PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AN ORDINANCE OF THE CITY OF BOWLING GREEN, KENTUCKY AUTHORIZING THE ISSUANCE OF CITY OF BOWLING GREEN, KENTUCKY GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $10,000,000 FOR THE PURPOSE OF REFUNDING A PORTION OF THE OUTSTANDING CITY OF BOWLING GREEN, KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2007, THE PROCEEDS OF WHICH IN TURN FINANCED THE COSTS OF THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF VARIOUS PUBLIC PROJECTS IN THE CITY OF BOWLING GREEN, KENTUCKY; APPROVING THE FORM OF BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING OF NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; CREATING A BOND PAYMENT FUND; AUTHORIZING ACCEPTANCE OF THE BID OF THE BOND PURCHASER FOR THE PURCHASE OF THE BONDS FOLLOWING THE ADVERTISED SALE OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES 2 (Minutes-Board of Commissioners-February 3, 2015) Title and summary of Ordinance No. BG2015 - 2 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 2 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2015 – 20 MUNICIPAL ORDER APPROVING THE PROMOTIONS OF JUSTIN L. BROOKS TO THE POSITION OF COMPANY COMMANDER/EMT AND KEVIN J. LASHLEY TO THE POSITION OF FIRE APPARATUS OPERATOR/EMT IN THE FIRE DEPARTMENT Summary of Municipal Order No. 2015 - 20 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. Fire Chief Greg Johnson reviewed the qualifications of each individual recommended for promotion. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 20 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 21 MUNICIPAL ORDER APPROVING THE PROMOTION OF JEREMY A. OWENS TO THE POSITION OF SENIOR PARKS FACILITY MAINTAINER IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2015 - 21 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Parks and Recreation Director Brent Belcher recommended the promotion. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 21 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 22 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF D. CAMERON CARVER TO THE POSITION OF LABORER II IN THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2015 - 22 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal 3 (Minutes-Board of Commissioners-February 3, 2015) Order. DeFebbo reviewed the application and interview process, and recommended the appointment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 22 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 23 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2015-22 FOR WEST END SOCCER FIELD CONSTRUCTION FROM SCOTT AND RITTER, INC. OF BOWLING GREEN, KENTUCKY IN THE AMOUNT OF $129,225 Summary of Municipal Order No. 2015 - 23 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. DeFebbo recounted the project to construct a City operated soccer field on The Foundry Christian Community Center property. He recommended the bid award for site excavation and stormwater preparation. Rick Bard, Director of The Foundry and Interim Superintendent of the Bowling Green District of the United Methodist Churches, expressed his appreciation and excitement about partnering with the City to provide a soccer field for the community’s use at The Foundry. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 23 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 24 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING A PORTION OF BID #2015-14 FOR WEST END PARK PLAYGROUND EQUIPMENT FROM PATTON UNLIMITED, INC. D/B/A MIRACLE OF KY & TN OF LEITCHFIELD, KENTUCKY IN THE AMOUNT OF $52,610 Summary of Municipal Order No. 2015 - 24 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. With the closing and relocation of the former Higgins Westside Park (now known as West End Park), DeFebbo recommended the bid award for the purchase of new playground equipment for the park. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 24 was approved by unanimous vote. 4 (Minutes-Board of Commissioners-February 3, 2015) MUNICIPAL ORDER NO. 2015 – 25 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING THE PURCHASE OF IN-CAR CAMERAS FOR THE POLICE DEPARTMENT FROM COBAN TECHNOLOGIES, INC. OF HOUSTON, TEXAS AND THE PURCHASE OF RELATED EQUIPMENT IN AN AMOUNT NOT TO EXCEED $73,065.50 Summary of Municipal Order No. 2015 - 25 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo indicated grant funds would be used to replace thirteen in-car cameras and to purchase related equipment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 25 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 26 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A PROPOSAL AND APPLICATION FOR SOURCE WATER PROTECTION ASSISTANCE PROGRAM FUNDS IN THE AMOUNT OF $60,000 FOR FRIENDS OF THE LOST RIVER, INC. Summary of Municipal Order No. 2015 - 26 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. In an effort to assist Friends of Lost River, DeFebbo explained the City would be the sponsor of the application to receive funds for connecting to the public sanitary sewer system and installing an asphalt parking lot for the Nature Discovery Center. He indicated no matching funds were required and Friends of the Lost River would be responsible for all project costs not covered by this program. Commissioner Parrigin commented about Lost River Cave being an asset to the City. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 26 was approved by unanimous vote. ORDINANCE NO. BG2015 – 3 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.81 ACRE FROM RS-1A (SINGLE FAMILY RESIDENTIAL) TO OP-C (OFFICE AND PROFESSIONAL-COMMERCIAL) LOCATED AT 1621 SCOTTSVILLE ROAD, PRESENTLY OWNED BY JOHN AND MARILYN ANDERSON, WITH DWIGHT AND JAN TRABUE AS CONTRACT VENDEE 5 (Minutes-Board of Commissioners-February 3, 2015) Title and summary of Ordinance No. BG2015 - 3 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 3 was approved by unanimous vote. ORDINANCE NO. BG2015 – 4 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 3.33 ACRES FROM RS-1A (SINGLE FAMILY RESIDENTIAL) AND F (FLOODPLAIN) TO HB (HIGHWAY BUSINESS) AND F (FLOODPLAIN) LOCATED AT 1150 MORGANTOWN ROAD, PRESENTLY OWNED BY PAUL AND WENONAH MANNING AND JAMES AND GAIL MANNING Title and summary of Ordinance No. BG2015 - 4 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 4 was approved by unanimous vote. ORDINANCE NO. BG2015 – 5 (First Reading) ORDINANCE APPROVING AMENDMENT TO AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT RELATED TO THE INTER-MODAL COMMERCE AND DISTRIBUTION CENTER AND INDUSTRIAL PARK ORDINANCE AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT AMONG THE CITY OF BOWLING GREEN, WARREN COUNTY, THE INTER-MODAL TRANSPORTATION AUTHORITY, INC. (ITA) AND THE SOUTHERN KENTUCKY REGIONAL DEVELOPMENT AUTHORITY (RDA) RELATED TO THE DEVELOPMENT, PROMOTION, ACQUISITION, DESIGN, CONSTRUCTION, OPERATION, MANAGEMENT AND/OR FINANCING OF AN INTER-MODAL COMMERCE AND DISTRIBUTION CENTER AND INDUSTRIAL PARK Title and summary of Ordinance No. BG2015 - 5 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. In an effort to streamline and improve the Articles of Incorporation for the operation of the Kentucky Transpark, DeFebbo explained the necessity to amend the Interlocal Cooperation Agreement and make 6 (Minutes-Board of Commissioners-February 3, 2015) administerial changes, including revisions to the ITA Board of Directors membership. Commissioner Hill, who also serves on the ITA Board, agreed these changes were in the best interest of the City. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 5 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 27 MUNICIPAL ORDER APPROVING THE ADVERTISEMENT FOR BIDS AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT FOR THE PURCHASE OF CITY OF BOWLING GREEN, KENTUCKY GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $10,000,000, AUTHORIZING THE MAYOR TO ISSUE A CERTIFICATE OF AWARD TO THE SUCCESSFUL BIDDER AND AUTHORIZING THE PAYMENT OF ALL NECESSARY COSTS OF ISSUANCE FROM BOND PROCEEDS Summary of Municipal Order No. 2015 - 27 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo indicated the City was always looking for ways to save money and refinancing debt was one of those ways. Chief Financial Officer Jeff Meisel reported the bond sale was scheduled for February 9th. Mayor Wilkerson confirmed this item was related to Ordinance No. BG2015 – 2 which was previously approved. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 27 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 7:30 p.m. in closed session pursuant to KRS 61.810 (1) (c) and (g) as previously approved. Mr. DeFebbo confirmed no official action was expected to follow the discussion. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 9:20 p.m., Mayor Wilkerson declared this meeting adjourned. 7 (Minutes-Board of Commissioners-February 3, 2015) ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 8