Board of Commissioners Special

MINUTES of SPECIAL MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held JULY 2, 2007 The Board of Commissioners of the City of Bowling Green, Kentucky met in special session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on July 2, 2007. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Police Chaplain Mike Holian, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Brian K. Strow, Commissioner Bruce Wilkerson, Commissioner Joe W. Denning, Commissioner Brian “Slim” Nash and Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. CITY MANAGER City Manager Kevin D. DeFebbo had no comments at this time. APPROVAL OF MINUTES Minutes of Regular Meeting June 19, 2007 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Wilkerson and seconded by Denning to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Motion to approve the minutes of the regular meeting of June 19, 2007 was approved by unanimous vote. CONSENT AGENDA Mayor Walker requested if there were any items to be removed from the Consent Agenda prior to its consideration. With none, Assistant City Manager/City Clerk Katie Schaller read the summaries of each of the following items: MUNICIPAL ORDER NO. 2007 – 217 MUNICIPAL ORDER APPROVING AND AUTHORIZING REIMBURSEMENT OF OUT-OF-TOWN TRAVEL EXPENSES TO MAYOR ELAINE N. WALKER TO APPEAR ON THE KTC “KENTUCKY TONIGHT” SHOW IN LEXINGTON, KENTUCKY *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-July 2, 2007) MUNICIPAL ORDER NO. 2007 – 218 MUNICIPAL ORDER APPROVING AND AUTHORIZING REIMBURSEMENT OF OUT-OF-TOWN TRAVEL EXPENSES TO MAYOR ELAINE N. WALKER TO SPEAK AT THE HOUSING AND URBAN DEVELOPMENT REGION IV WORKFORCE HOUSING CONFERENCE IN LOUISVILLE, KENTUCKY Motion was made by Denning and seconded by Wilkerson for acceptance of the Consent Agenda as presented. With no discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Motion to accept the Consent Agenda as presented was approved by unanimous vote. REGULAR AGENDA MUNICIPAL ORDER NO. 2007 – 219 MUNICIPAL ORDER APPROVING THE PROMOTIONS OF BRIAN EDWARD HARRELL AND ROBERT ALAN HANSEN TO THE POSITION OF POLICE SERGEANT IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2007 - 219 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo indicated that with the approval of the Fiscal Year 2008 budget, two new Sergeant positions were added to the Police Department compliment. Deputy Police Chief John Stewart reviewed the qualifications for the two recommended promotions. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 219 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 220 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF SETH R. FLENER TO THE POSITION OF ATHLETIC FACILITIES COORDINATOR FOR THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2007 - 220 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo reviewed the qualifications for the recommended applicant. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 220 was approved by unanimous vote. 2 (Minutes-Board of Commissioners-July 2, 2007) MUNICIPAL ORDER NO. 2007 – 221 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENTS OF KEVIN EARL MEREDITH AND MATTHEW SLOAN JOHNSON TO THE POSITION OF LABORER II FOR THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2007 - 221 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Denning for consideration of said Municipal Order. DeFebbo reviewed the qualifications for the two recommended applicants. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 221 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 222 MUNICIPAL ORDER APPROVING A LEASE AGREEMENT WITH THE BOWLING GREEN JUNIOR WOMAN’S CLUB TO LEASE FOUNTAIN SQUARE PARK, MAIN STREET AND MAIN STREET SIDEWALKS, AND PARK ROW AND PARK ROW SIDEWALKS ON AUGUST 10-11, 2007 FOR THE ANNUAL DUNCAN HINES FESTIVAL Summary of Municipal Order No. 2007 - 222 was read by the Assistant City Manager/City Clerk. Motion was made by Strow and seconded by Nash for consideration of said Municipal Order. DeFebbo indicated this was an annual event and he recommended approval of the lease. City Central Coordinator Bobbi Jo Rice clarified that six parking spaces would be made available in front of the Capitol Theater for handicap parking associated with a concert to be held there the same night. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 222 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 223 MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO ENTER INTO GRANT AGREEMENTS FOR SELECT NEIGHBORHOOD ACTION PROGRAM (SNAP) GRANTS WITH VARIOUS NEIGHBORHOODS Summary of Municipal Order No. 2007 - 223 was read by the Assistant City Manager/City Clerk. Motion was made by Strow and seconded by Wilkerson for consideration of said Municipal Order. DeFebbo stated that one of the great things about Bowling Green was its strong neighborhoods. He recommended approval of the twenty-two SNAP grants. Mayor Walker commended Neighborhood Action Coordinator Karen Foley and the review committee for their efforts 3 (Minutes-Board of Commissioners-July 2, 2007) with the selection process. She asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 223 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 224 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2007-69 FOR GREENWOOD FIRE STATION DESIGN FROM COX ALLEN AND ASSOCIATES, ARCHITECTS OF LOUISVILLE, KENTUCKY IN THE AMOUNT OF $130,000 Summary of Municipal Order No. 2007 - 224 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo acknowledged that there was a demand to build another fire station on the east side of town due to growth and he recommended the bid award. Fire Chief Greg Johnson reviewed the bid and evaluation processes, which included site visits to other fire stations designed by the top two bidders. Comm. Wilkerson and Mayor Walker both commented about the review process and progress of the project. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 224 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 225 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2008-01 FOR NOVELL MLA AGREEMENT RENEWAL FROM SOFTWARE HOUSE INTERNATIONAL, INC. OF LOUISVILLE, KENTUCKY IN THE AMOUNT OF $36,845.20 Summary of Municipal Order No. 2007 - 225 was read by the Assistant City Manager/City Clerk. Motion was made by Strow and seconded by Nash for consideration of said Municipal Order. DeFebbo reviewed the recommended bid award which also included services for the Planning Commission, Contractors Licensing Board and Warren County Storm Water agencies. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 225 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 226 MUNICIPAL ORDER APPROVING AMENDMENT NUMBER ONE TO A CONTRACT WITH THE BARREN RIVER AREA DEVELOPMENT DISTRICT (BRADD) FOR ADMINISTRATION OF 4 (Minutes-Board of Commissioners-July 2, 2007) THE HOMEOWNER REHABILITATION PROGRAM IN THE AMOUNT OF $16,500 Summary of Municipal Order No. 2007 – 226 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo explained that since the targeted number of rehabilitation projects was already met and with funds still remaining, more projects could be completed with the continued assistance of BRADD. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 226 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 227 MUNICIPAL ORDER AUTHORIZING SOFTWARE SUBSCRIPTION SERVICES FROM ENROUTE EMERGENCY SYSTEMS (FORMERLY EXTENSITY) IN THE AMOUNT OF $92,432.04 FOR FISCAL YEAR 2008 Summary of Municipal Order No. 2007 - 227 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Strow for consideration of said Municipal Order. DeFebbo reviewed the maintenance agreement for public safety software. Chief Information Officer Lynn Hartley confirmed that this was the successor company for Geac Public Safety. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 227 was approved by unanimous vote. MUNICIPAL ORDER NO. 2007 – 228 MUNICIPAL ORDER AUTHORIZING SOFTWARE SUBSCRIPTION SERVICES FROM KVS INFORMATION SYSTEMS, INC. IN THE AMOUNT OF $49,698 FOR FISCAL YEAR 2008 Summary of Municipal Order No. 2007 - 228 was read by the Assistant City Manager/City Clerk. Motion was made by Nash and seconded by Strow for consideration of said Municipal Order. DeFebbo indicated that with the two year implementation schedule for the new Enterprise Software, a continued relationship was needed with KVS at a modest increase in cost over the previous year. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Wilkerson, Denning, Nash and Walker Voting Nay: None Municipal Order No. 2007 - 228 was approved by unanimous vote. ADJOURNMENT This being a special meeting and with no further business to come before the Board of Commissioners, at approximately 7:25 p.m., Mayor Walker declared this meeting adjourned. 5 (Minutes-Board of Commissioners-July 2, 2007) ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 6