City Commission

BOYNE CITY CITY COMMISSION MEETING Boyne City Hall Commission Chambers – 2nd Floor 319 N. Lake St Tuesday, May 23, 2023 at 12:00 p.m. https://us02web.zoom.us/j/82895246505?pwd=YUlyenBiRmcvY1RhMUt1RVNsRzVFZz09 May be viewed virtually via ZOOM, Facebook & YouTube Zoom Meeting ID: 828 9524 6505 & Passcode: 895662 Zoom Call In: 877-853-5257 US Toll-free OR 888-475-4499 US Toll-free https://www.facebook.com/boynecity https://www.youtube.com/channel/UCPVxMHFkXfCVvaAJJ3_zg0Q 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CONSENT AGENDA The purpose of the consent agenda is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item(s) on the consent agenda be removed and placed as the last item under new business to receive full discussion. Such requests will be automatically respected. A. Approve the May 5, 2023 special meeting minutes as presented B. Approve the May 9, 2023 special meeting minutes as presented C. Approve the May 9, 2023 regular meeting minutes as presented D. Approve the recommendation from Mayor Hugh Conklin to reappoint Jeff Ross, Larry Chute and Monica Ross to the Planning Commission for terms ending May 31, 2026. 4. CITIZEN COMMENTS (non-agenda items, 5 minutes) 5. CORRESPONDENCE A. Consumers Energy Public Notice 6. CITY MANAGER’S REPORT 7. REPORTS OF OFFICERS, BOARDS AND STANDING COMMITTEES A. April 2023 Financial Statements 8. OLD BUSINESS A. Social District Application Consider the recommendation from Main Street Executive Director Ingrid Day to approve the required resolutions approving the applications of each of the following businesses necessary to participate in the Boyne City Main Street Social District for this season and authorize the City Clerk/Treasurer to complete and return the appropriate resolution for each establishment. This approval is for the following establishments only: Boyne City Tap Room (Round lake Group LLC) 220 S. Lake St. Boyne River Inn (Igor Ilijovski) 229 Water St. Café Sante (Magnum Hospitality) One Water St. Lake Street Pub (220 Lake Street Partners) 202 S. lake St. Muskrat Distilling (Shortcut Spirits) 121 Water St. Provisions Wine Bar (Brehm Ventures LLC) 123 Water St. Red Mesa (Magnum Hospitality) 117 Red Mesa Stiggs Brewing Company 112 S. Park St. Sunnyside (Water Street Café LLC) 113 Water St. 9. NEW BUSINESS A. 2023 Annual Report of the Boyne City Housing Commission Presentation by Bethany Hedgepath, Boyne City Housing Commission Executive Director B. Tennis Court Modification Request Consider the recommendation from the Parks and Recreation Commission that the City Commission does not approve further converting the last remaining tennis courts at Rotary Park into multi-use courts. C. Skate Park - SPARK Grant Request Consider the recommendation from the Parks and Recreation Commission to approve the request from the Skate Park user group to apply for the second round of the SPARK grant in the amount of $30,000 with them completing the grant application materials and providing the necessary mark funds and authorize the City Manager and City Clerk/Treasurer to execute the necessary documents to apply for and accept the grant if awarded. D. 2023 MDOT Category B Funding Application Consider the recommendation from City Manager Michael Cain to review the roads and ‘preservation’ estimates prepared for possible MDOT Category B grant funding and authorize C2AE and City Staff to prepare and submit a grant request of $250,000 out of an estimated total project of $597,968. E. Avalanche Park Survey Proposal Consider the recommendation from the Parks and Recreation Commission to approve Beckett & Raeder conduct both the survey for the overlook erosion control as well as the survey for the mid- slope crossing at a cost not to exceed $7,000. F. Decorative Bike Rack Request Consider the recommendation from the Parks and Recreation Commission to approve the Parks and Recreation Commission to purchase the Dero bike rack Salmon fish design using the remainder of Don Smith’s donation that was previously designated for the purchase of decorative bike racks supplemented by Parks Capital Outlay funds, and to authorize City Staff to complete the purchase.  G. 2023 Gravel Road Dust Control Contract Award Recommendation Consider the recommendation from DPW & Water/Wastewater Director Doug Varney to award a Purchase Order contract with D&J Bowen Dust Control for the 2023 Gravel Road Dust Control Program in an amount not-to-exceed $12,960 (If 3 applications were merited and required), and for the City Manager to execute the necessary documents. H. Turf Fertilization Contract Extension Recommendation Consider the recommendation from DPW & Water/Wastewater Director Doug Varney to award a Purchase Order contract with Northern Greenlawn North for the 2023 Fertilization Contract Extension in an amount not-to-exceed $15,900, and for the City Manager to execute the necessary documents. I. Closed Session Request Consider the request from City Manager Michael Cain to go into closed session for a periodic personnel evaluation of a public officer as provided in MCL 15.268 (a) of the Michigan Open Meetings Act (PA 267 of 1976), which is exempt from disclosure under the Freedom of Information Act (MCL 15.243(1)(g)), (PA 442 of 1976). J. Closed Session Request Consider the request from City Manager Michael Cain to go into closed session for the purpose of attorney client privilege discussion pursuant to Section 8(h) of the Michigan Open Meetings Act (PA 267 of 1976), (MCL 15.268(1)(h)) to discuss material protected by the attorney client privilege, which is exempt from disclosure under the Freedom of Information Act (MCL 15.243(1)(g)), (PA 442 of 1976). 10. GOOD OF THE ORDER 11. ANNOUNCEMENTS • The next regular City Commission meeting is scheduled for June 13, 2023 at 7:00 p.m. 12. ADJOURNMENT Individuals with disabilities requiring auxiliary aids or services in order to participate in municipal meetings may contact Boyne City Hall for assistance: Jessica Puroll, City Clerk/Treasurer, 319 North Lake Street, Boyne City, MI 49712; phone (231) 582-0341