City Commission

BOYNE CITY CITY COMMISSION MEETING Boyne City Hall– 2nd Floor 319 N. Lake St Tuesday, April 30, 2024 at 12:00 p.m. http://bit.ly/BoyneCityZoom May be viewed virtually via ZOOM & Facebook Zoom Meeting ID: 828 9524 6505 & Passcode: 895662 Zoom Call In: 877-853-5257 US Toll-free OR 888-475-4499 US Toll-free Facebook: City of Boyne City May be viewed later here: Boyne City YouTube 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CONSENT AGENDA The purpose of the consent agenda is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item(s) on the consent agenda be removed and placed as the last item under new business to receive full discussion. Such requests will be automatically respected. A. Approve the April 3, 2024 Budget Work Session meeting minutes as presented B. Approve the April 9, 2024 regular meeting minutes as presented C. Approve the purchase order contract to HTSS LLC for the Main Lift Station repairs in an amount not-to- exceed $1,500 per the bid dated April 24, 2024 and to authorize the City Manager to execute the necessary documents. 4. CITIZEN COMMENTS (non-agenda items, 5 minutes) 5. CORRESPONDENCE A. Charlevoix County Household Hazardous Waste Event 6. CITY MANAGER’S REPORT 7. REPORTS OF OFFICERS, BOARDS AND STANDING COMMITTEES A. March 2024 Financial Statements An Equal Opportunity Provider and Employer Hometown Feel, Small Town Appeal 8. OLD BUSINESS A. City Manager’s Annual Performance Review Review of Process B. Open Space MDNR Trust Fund Grant Local Match Review Consider the recommendation from City Manager Michael Cain to approved the attached resolution pledging $138,000 or 30% of the $460,000 estimated total construction cost of the “Open Space Phase 2 and 4a Improvement” to earn 15 project scoring points, replacing the previous resolution approved February 20, 2024. 9. NEW BUSINESS A. Boyne City Methodist Church / Compass Community Church 150th Anniversary Proclamation B. FYE 2023/2024 Budget Amendments Consideration to adopt the fiscal year 2023/2024 budget amendments as presented in compliance with the accounting and budgeting standards. C. Sewer System Connection Requirements Consider the recommendation from City Manager Michael Cain to review the materials received so far, discuss the matter at our upcoming meeting and determine the next steps. D. Development and Design of Municipal Website Consider the recommendation from Deputy Treasurer Jacob Duncan and Executive Assistant Jennifer Eads to award Apptegy the bid for Development and Design of the City’s Website for a five (5) year contract term with add-on options included, for an estimated total cost of $78,908.00 to be paid from the General Services, Contracted Services account with the first payment being made from the fiscal year ending (FYE) 2024-2025, and to authorize the City Manager and City Administration Staff to execute the necessary documents and work with the vendor to complete the project. - Apptegy Introduction Video - Comparable Bids E. Water Fillable Road Barricades Purchase Consider the recommendation from Director of Public Works and Utilities Doug Varney to award a purchase order contract for water fillable road barricades to Traffic Safety Store for an amount not-to- exceed $8,811.53 and to authorize the City Manager to execute the necessary document. F. One-Ton F-350 Up-Fitting Package Consider the recommendation from Director of Public Works and Utilities Doug Varney to award a purchase order contract to Truck & Trailer Specialties of Boyne Falls, MI for the purchase of an Up- Fitting Package as outlined for the One-Ton F-350 Pickup Truck in an amount not-to-exceed $25,419.37 per the bid proposal dated March 15, 2024 and to authorize the City Manager to execute the necessary documents. G. Utility Ordinance Amendment Recommendation Consider the recommendation from Director of Public Works and Utilities Doug Varney to approve the first reading of an amendment to Chapter 70 of the Boyne City Code of Ordinances, to enact Article IV, Sections 70-243 and 70-425 and schedule a second reading at the City Commission’s June 11, 2024 meeting. H. Boyne City Municipal Airport Rental Car Agreement Consider the recommendation from the Airport Advisory Board to approve the attached Parking Space License Agreement with Mid-Michigan Rental Cars (MMRC), LLC of Reese, Michigan, and authorize the City Manager to execute the necessary documents.  I. Airport Approach and Layout Plans Consider the recommendation from the Airport Advisory Board to receive, file and forward the Airport Approach Plan and Airport Layout Plan for the Boyne City Municipal Airport to our Planning Commission to be included in the City of Boyne City’s Master Plan and authorize the City Clerk/Treasurer to document this action and confirm it with the Michigan Department of Transportation. J. Sewer Repair for 12” Sanitary on Maple Street Consider the recommendation from Director of Public Works and Utilities Doug Varney to award a purchase order contract to the appropriate bidder to begin replacement of the 12” sanitary sewer on Maple Street and to authorize the City Manager to execute the necessary documents. 10. HOUSING PRIORITIES A. Housing Site Evaluation Professional Services 11. GOOD OF THE ORDER 12. ANNOUNCEMENTS • The City-Wide Special Election will be held on Tuesday May 7, 2024. Polls are open from 7:00 a.m. until 8:00 p.m. • The next regular City Commission meeting is scheduled for May 14, 2024 at 7:00 p.m. 13. ADJOURNMENT Individuals with disabilities requiring auxiliary aids or services in order to participate in municipal meetings may contact Boyne City Hall for assistance: Jessica Puroll, City Clerk/Treasurer, 319 North Lake Street, Boyne City, MI 49712; phone (231) 582-0341