Regular Meeting

Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Regular Meeting Agenda Tuesday, May 3, 2022 - 7:00 PM These proceeding tonight are being recorded to help prepare the minutes, after minutes are prepared this recording will be no longer available after approval of the village council. Michigan Open Meetings Act MCL 15.262(1). Page 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. AGENDA 4.1 Agenda presented for approval 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings 3-6 Regular Meeting - 05 Apr 2022 - Minutes - Pdf 5.2 Expenditures 7 - 11 Check Detail April May 2022 Deposit Details april may 2022 Major Street May 2022 Major Streets deposits May 2022 Local Street Deposit pdf 6. REPORTS: 6.1 Sheriff Deputy/Fire Dept 12 - 15 Received the ISO report from Fire Dept Apr22Fire Meeting Stats April VB Sheriff's Dept 6.2 VBC Commissioner (Kurt Doroh) 16 - 24 County Commissioner Meeting Minutes 4 26 22 VBC monthly BOC 4 30 22 6.3 Zoning & Blight 25 - 26 Agenda Item Report - AIR-22-010 - Pdf 7. PUBLIC COMMENTS ON AGENDA ITEMS ONLY 8. UNFINISHED BUSINESS: 8.1 Memorial Day Parade plans Purchase of Candy Page 1 of 27  Portable Potty Set cleanup dates 8.2 American Rescue Plan Project & Expenditure Report: 9. NEW BUSINESS: 9.1 Zoning Administrator/Blight officer/Ordinance enforcement Pay 9.2 Clarification of fees for citations 9.3 Possible sale of postoffice Request to turn into Appartments 9.4 Accounting Software 9.5 Zoning Ordinance upates 10. PUBLIC COMMENTS: 11. BOARD COMMENTS: 11.1 Trustee L. Weniger Trustee B. Hibma Trustee Yeager Trustee T. Weniger President Rogusta 12. FINAL ANNOUNCEMENTS/CORRESPONDENCE: Next Meeting June 7. 2022 @ 7:00 pm 12.1 VBCD_April_2022_Programs_Update 27 13. ADJOURNMENT 13.1 Adjournment Motion to adjourn at pm Page 2 of 27  Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Regular Meeting Minutes Tuesday, April 5, 2022 7:00 PM 1. CALL TO ORDER: Called to order @ 7:00 pm 2. PLEDGE OF ALLEGIANCE: Led by all 3. ROLL CALL: PRESENT: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta, Clerk Linda Norton EXCUSED: 4. AGENDA 4.1 Agenda presented for approval Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to accept with additions 9.7 potholes Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to accept minutes as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta Page Page31ofof27 4  5.2 Expenditures Moved by Trustee Larry Weniger, seconded by Trustee Tim Weniger, Motion to accept expenditures as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 6. REPORTS: 6.1 Sheriff Deputy/Fire Dept. 6.2 VBC Commissioner (Kurt Doroh) 7. PUBLIC COMMENTS ON AGENDA ITEMS ONLY No Comments 8. UNFINISHED BUSINESS: 8.1 Update on Dam Given the spillway was cleaned out as requested by EGLE Dam Safety Dept. 9. NEW BUSINESS: 9.1 Marihuana Facilities Annual Renewal / Transfer of ownership 1. Breedsville Provision Center -Discussion with the owner on the transfer of ownership 2. Demeter Group 3. Tree RX LLC 4. CANNADMG 5. Pine Tree Farms Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to approve the change Demeter Group from medical to recreational Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta Moved by Trustee Bruce Hibma, seconded by Trustee Larry Weniger, Motion to accept renewal of all Marihuana Facilities Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 9.2 C& R - out on a Limb tree care co. Page Page42ofof27 4  Additional 2,500.00 for extra Large PineTree removal on request of Whitman. Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to accept the additional fees for additional tree removal Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 9.3 PERFORMANCE RESOLUTION FOR MUNICIPALITIES Moved by Trustee Larry Weniger, seconded by Trustee Bruce Hibma, Motion to accept Resolution for Municipalities Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 9.4 Yearly Contract for Finical Audit SiegfriedCrandall, PC Moved by Trustee Tim Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to accept the Audit contract from SiegfriedCrandal Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 9.5 Fleis & Vandenbrink Services Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to accept the agreement with Fleis & Vandenbrink as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 9.6 Memorial Day Parade Set Clean up Dates will be setup at next months meeting 9.7 Pot Hole Repair Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to accept both bids NTE 6,000.00 on roads for pothole repair and cleaning off Bridge for the Van Buren County Road Dept. Carried by the following votes: Page Page53ofof27 4  Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 10. COMPLAINTS 10.1 50 North Pine St. Moved by Trustee Bruce Hibma, seconded by Trustee Larry Weniger, Motion to get a court order to move forward with the securing the building Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 11. PUBLIC COMMENTS: No comments 12. BOARD COMMENTS: 12.1 Attorney Updates - court dates coming up, liquor control should be having a meeting soon. Trustee L. Weniger - working in a good direction Trustee B. Hibma - no comment Trustee Yeager - no comment Trustee T. Weniger - no comment President Rogusta - no comment 13. CORRESPONDENCE/ ANNOUNCEMENTS: no correspondence or announcements next meeting May 3, 2022 @ 7:00 pm 14. ADJOURNMENT 14.1 Adjournment Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to adjourn at 8:30 pm Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta Page Page64ofof27 4 1:19 PM General Fund 04/30/22 Check Detail April 6 through May 4, 2022 Type Num Date Name Account Paid Amount Original Amount Check EFT 04/12/2022 CONSUMERS ENE... 000.001 · Cash -246.03 270.921 · Utilities -246.03 246.03 TOTAL -246.03 246.03 Check EFT 04/18/2022 FRONTIER 000.001 · Cash -163.95 270.950 · Phone - Internet -163.95 163.95 TOTAL -163.95 163.95 Check EFT 04/25/2022 CONSUMERS ENE... 000.001 · Cash -322.53 441.921 · Street Lights -322.53 322.53 TOTAL -322.53 322.53 Check 4607 04/27/2022 BS&A Software 000.001 · Cash -406.00 215.965 · Computer Software -406.00 406.00 TOTAL -406.00 406.00 Check 4608 04/30/2022 VAN BUREN REMI... 000.001 · Cash -138.40 101.900 · Printing & Publish... -138.40 138.40 TOTAL -138.40 138.40 Check 4609 04/30/2022 ROBERT DE LOOFF 000.001 · Cash -652.50 101.808 · Zoning Administa... -120.00 120.00 101.807 · Blight Officer -532.50 532.50 TOTAL -652.50 652.50 Check 4610 04/30/2022 Linda Norton 000.001 · Cash -461.75 215.480 · Admistration for ... -461.75 461.75 TOTAL -461.75 461.75 Page 1 Page 7 of 27 1:17 PM General Fund 04/30/22 Deposit Detail April 6 through May 31, 2022 Type Date Name Memo Account Amount Deposit 04/30/2022 Deposit 000.001 · Cash 5,000.00 Tree RX LLC 2022 Annual Permit fee 000.480 · MMJ Permit -5,000.00 TOTAL -5,000.00 Deposit 04/30/2022 Deposit 000.001 · Cash 50.00 PERMIT Zoning Permit 133 E Howard St. 000.481 · Zoning -50.00 TOTAL -50.00 Deposit 04/30/2022 Transfer IN 000.001 · Cash 3,944.00 STATE OF MIC... Deposit into wrong account 000.574 · Revenue Sharing -3,944.00 TOTAL -3,944.00 Page 1 Page 8 of 27 11:49 AM Major Streets 05/01/22 Check Detail April 6 through May 3, 2022 Type Num Date Name Memo Account Paid Amount Check EFT 04/25/2022 CONSUMERS ENERGY Street Light LED 000.001 · Checking Account Street lights - LED Lights 441.921 · Street Lights -173.29 TOTAL -173.29 Check EFT 04/25/2022 CONSUMERS ENERGY Street Light LED 4Way 000.001 · Checking Account Street lights - LED Lights 441.921 · Street Lights -11.90 TOTAL -11.90 Check Transfer 05/02/2022 STATE OF MICHIGAN Transfer Out - Deposit wrong account S/B General Acct. 000.001 · Checking Account To General Account per Board 000.572 · Revenue Sharing -3,944.00 TOTAL -3,944.00 Check Transfer 05/03/2022 STATE OF MICHIGAN Transfer Out - Deposit wrong account S/B Local RD 000.001 · Checking Account To Local Streets per Board 000.574 · Act 51 -1,196.86 TOTAL -1,196.86 Page 1 Page 9 of 27 11:50 AM Major Streets 05/01/22 Deposit Detail April 6 through May 31, 2022 Type Date Name Memo Account Amount Deposit 04/25/2022 STATE OF MICHIGAN EFT Deposit IN 000.001 · Checking ... 3,944.00 STATE OF MICHIGAN Deposit into wrong account 000.572 · Revenue S... -3,944.00 TOTAL -3,944.00 Deposit 05/03/2022 STATE OF MICHIGAN EFT Deposit 000.001 · Checking ... 4,704.00 STATE OF MICHIGAN EFT Deposit 000.574 · Act 51 -4,704.00 TOTAL -4,704.00 Page 1 Page 10 of 27 12:28 PM Local Streets 05/01/22 Deposit Detail May 1 - 6, 2022 Type Num Date Name Account Amount Deposit Trans In 05/03/2022 STATE OF MICHIGAN 000.001 · Cash 1,196.86 000.574 · Act 51 -1,196.86 TOTAL -1,196.86 Page 1 Page 11 of 27 Report Date: 5/17/22 Report for Month of: Apr-22 Emergency Responses Incident Type Mar-22 Apr-22 % Change YTD Structure Fire 111 4 4 0% 17 Columbia 1 -100% 2 Bangor 1 1 0% 6 Bloomingdale Lee Twp 2 3 33% 8 South Haven 3 Other Rescue (Medical) 311 19 16 -16% 64 Wind/Storm Assess 813 CO Detector Failure 736 Down Power Line 444 3 5 PDA 324 1 2 PIA 322 1 2 Citizen Complaint 911 Smoke Scare 651 False Alarm 700 Illegal Burn 118 Grass Fire 143 1 2 100% 4 Animal Rescue 542 Chimney Fire 114 1 1 CO Event Verified 424 Vehicle Fire 131 1 1 Hazardous Cond 400 Severe Weather SB 815 Malicious/Flase Call 710 Fire Other 100 RV Fire 137 Water Rescue 360 Chem Hazard CU 421 Arcing Electrical Eq 445 Move-Up/Coverage 571 Special Type Other 900 Gas Leak 412 Outside Trash Fire 150 Smoke Det No Fire 743 Ice Rescue 362 Assist to Rescue 311 2 1 -50% 6 Water Craft Rescue 365 YTD Total EMS--> 64 Month/Annual Total 30 10 YTD Total FD----> 39 Page 12 of 27 Page 13 of 27  VAN BUREN COUNTY SHERIFF’S OFFICE 205 South Kalamazoo Street – Paw Paw, Michigan 49079-1594 Telephone (269) 657-2006 – Fax (269) 657-5161 Daniel E. Abbott Kevin Conklin Sheriff Undersheriff Deputy Justin Rohn- Columbia Township Telephone: 269-767-0209 Monthly Report April 2022 This report includes incidents which occurred throughout Columbia Township and the Village of Breedsville. April slowed down a bit as far as complaints. There were 39 total complaints throughout the township taken by deputies, 9 of which were criminal. The main incident taken in the Village of Breedsville was a crash between a school bus and a small car. The driver rear ended a school bus and fled the scene. The driver was located a short time later and arrested on multiple counts including operating while intoxicated. In the 56000 block of County Road 380, there was a barn on a blueberry farm that had been broken into and items stolen. There are no suspects at this time. If anyone has any information on criminal activity, it can be reported directly to me or the Van Buren County Central Dispatch at 269-657-3101. Other complaints I was dispatched to were traffic crashes and assists to other deputies outside of Columbia Township. Attached below are the monthly stats for different events and complaints that come in to VBC Dispatch and to the department cell phone. Thank you for you time. Mileage Driven in October – Approximately 1731___________ TRAFFIC STOPS: 15 CITATIONS: 4 ARRESTS: 10 PROPERTY INSPECTIONS: 6 ASSIST OTHER AGENCY: 7 – Including medicals BLIGHT/ORDINANCE (ZONING) VIOLATIONS: 5 COMPLAINTS TAKEN: 39 CRIMINAL COMPLAINTS: 10 PDA (PROPERTY DAMAGE CRASHES): 3 The Van Buren County Sheriff’s Office shall provide leadership, coordination and delivery of quality, professional law enforcement, and public safety services to the residents of Van Buren County, while respecting the rights and dignity of all persons. Page 14 of 27 Page 15 of 27  Commissioners Gail Patterson-Gladney, District 1 Kurt Doroh, District 2 MINUTES Richard Godfrey, District 3 Board of Commissioners Chambers Mike Chappell, District 4 219 East Paw Paw Street Randall Peat, District 5 Donald Hanson, District 6 Paul Schincariol, District 7 April 26, 2022 1:00 PM Board of Commissioners Meeting 1. Call to Order On the above date the regular meeting of the Board of Commissioners was called to order at 01:02 PM by Randall Peat, Chairman of the Board. 2. Recital of the Pledge of Allegiance / Prayer 3. Roll Call The roll was called by County Clerk Suzie Roehm with the following commissioners answering to their name and district: Gail Patterson-Gladney, Kurt Doroh, Richard Godfrey, Mike Chappell, Randall Peat, Donald Hanson, Paul Schincariol. 4. Approval of Consent Agenda All items on the agenda marked with '**' are part of the consent agenda. Commissioners or the public can request that items be removed from the consent agenda. Motion to approve the consent agenda as presented. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried A. **4/12/2022 Board of Commissioners Meeting Minutes Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried B. Administrative Affairs **Set Public Hearing for CDBG Grant Funding for Mattawan Life Sciences ADMINISTRATIVE AFFAIRS RESOLUTION AA26/4-26-2022 WHEREAS, the request is to set a public hearing related to Mattawan Life Sciences CDBG State of Michigan Grant closeout for May 10, 2022 at 12:50 p.m., and; WHEREAS, a 100k Grant was awarded to Van Buren County in 2019, to perform site readiness activities on what has been called the Mattawan Life Science Industrial Site in the Village of Mattawan. The project commenced in the Fall of 2020 and was completed in the Summer of 2021, and; WHEREAS, Grant dollars have been fully expended. NOW THEREFORE BE IT RESOLVED, Van Buren County Board of Commissioners hereby approves setting the public hearing for 5/10/2022 at 12:50 PM to officially close out the grant with the State of Michigan. BOC-0003 (6/25/21) Page 16 of 27  Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **Equalization Report ADMINISTRATIVE AFFAIRS RESOLUTION AA27/4-26-2022 WHEREAS, MCL 211.34(1) requires the county board of commissioners to meet in April each year to determine county equalized valuations; which equalization shall be completed and submitted along with the tabular statement required by Section 5 of Act No. 44 of the Public Acts of 1911, as amended no later than May 1 of each year; and WHEREAS, the assessment rolls of the various assessment jurisdictions have been reviewed by the various local Boards of Review throughout the County of Van Buren and submitted to your Equalization Department in the appropriate timely manner; and WHEREAS, those assessment rolls have been audited and balanced by your Equalization Department in accordance with the laws of the State of Michigan and the guidelines of the State Tax Commission; the results of such being listed on the attached equalization report and on the prescribed Michigan Department of Treasury Form L-4024 (County Equalization Directors Report of County Equalization); and NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of Commissioners approve the County Equalized Valuations as indicated within the attached equalization report a cumulative total for Real Property of $4,321,094,075 (Four Billion, Three Hundred Twenty One Million, Ninety Four Thousand, Seventy Five Dollars) and a cumulative total for Personal Property of $577,682,658 (Five Hundred Seventy Seven Million, Six Hundred Eighty Two Thousand, Six Hundred Fifty Eight Dollars). The combined total of Real and Personal Property of the Cities and Townships in Van Buren County is $4,898,776,733 (Four Billion, Eight Hundred Ninety Eight Million, Seven Hundred Seventy Six Million, Seven Hundred Thirty Three Dollars). Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **Van Buren County Planning Commission Re-Appointments ADMINISTRATIVE AFFAIRS RESOLUTION AA28/4-26-2022 WHEREAS, the request is for the re-appointment of three board members Celinda Gilmore, Scott Cedarquist and Ray Martin to the Van Buren County Planning Commission; and WHEREAS, members Celinda Gilmore, Scott Cedarquist, and Ray Martin's current three-year terms expire on 4/1/2022. They have each applied for reappointment to the Van Buren County Planning Commission with a new term date of 4/1/2025; and NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of Commissioners reappoints Celinda Gilmore, Scott Cedarquist, and Ray Martin to the Van Buren County Planning Commission with terms expiring on 4/1/2025. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **Brownfield Redevelopment Authority Re-Appointments ADMINISTRATIVE AFFAIRS RESOLUTION AA29/4-26-2022 WHEREAS, the request is for the re-appointment of three board members Dr. Patrick Creagan, Cynthia Compton, and Kate Hosier to the Brownfield Redevelopment Authority; and WHEREAS, members Dr. Patrick Creagan, Cynthia Compton, and Kate Hosier's three- year terms all expire on 6/1/2022. They have each applied for reappointment to the Brownfield Redevelopment Authority with a new term date of 6/1/2025; and NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of BOC-0003 (6/25/21) Page 17 of 27  Commissioners reappoints Dr. Patrick Creagan, Cynthia Compton and Kate Hosier to the Brownfield Redevelopment Authority for three-year terms that will expire on 6/1/2025. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried C. Finance **Southwest Michigan Planning Commission Annual Contribution FINANCE RESOLUTION F9/4-26-2022 WHEREAS, to authorize payment to the Southwest Michigan Planning Commission (SWMPC) for the annual contribution pursuant to their bylaws; and WHEREAS, in 1973, Van Buren County approved membership in the SWMPC, formerly known as MACOG. Membership is contingent on our contribution based upon a per capita formula as noted in SWMPC bylaws. SWMPC's recent request for payment explains that through our funding they are able to pay for their annual audit, administration expenses of the SWMPC board, and short- term project work and research. WHEREAS, they are requesting the same rate as previous years at $0.21 per capita. The 2020 US Census measured Van Buren County's population at 75,587, thus the total dollar amount requested for 2022 is $15,873.00; and NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of approve the payment of $15,873.00 to the Southwest Michigan Planning Commission for our Annual Contribution. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **South Haven Buoy Project FINANCE RESOLUTION F10/4-26-2022 WHEREAS, the request is to approve the 2022 South Haven Weather Buoy expenditure in the amount of $5,000; and WHEREAS, the South Haven buoy project began in 2013. The county has contributed to the expense of the buoy for several years. The purpose of the buoy is to record wind speeds, wave heights, water temperatures and visual conditions of the lake. The device is heavily used by multiple entities and is an essential tool for the Marine Division of the Sheriff's office and our Emergency Operations Center; and WHEREAS, referencing resolution dated July 11, 2017, the costs have not changed since that date. Multiple contributions are made for the buoy project within Van Buren County with the City of South Haven being the largest contributors; and NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of approves the 2022 South Haven Weather Buoy expenditure in the amount of $5,000. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **ARPA Proposals Deadline of 5/31/2022 FINANCE RESOLUTION F11/4-26-2022 WHEREAS, the request is to implement a deadline for ARPA proposals to be submitted by 5/31/2022; and WHEREAS, on April 5, 2022, the ARPA committee met and discussed implementing a deadline of 5/31/2022 for ARPA funding requests. The reason is that the majority of funds have been allocated. The board can always re-open the opportunity for funding requests if projects come in less than budgeted. BOC-0003 (6/25/21) Page 18 of 27  The total award of ARPA funds was $14,699,370. To date, the BOC has fully approved $12,112,069.35 in projects. Of this amount, $7 million is for Broadband Expansion and $4,035,152 is for Capital Improvements (loss revenue). We have a total of $2,587,300.65 available (not including pending requests). NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of approves the deadline of 5/31/2022 for ARPA proposals, noting the board may re-open requests in the future. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried **Data Backup Software Support Renewal FINANCE RESOLUTION F12/4-26-2022 WHEREAS, the request is to approve the software maintenance and support renewal purchase for the backup software used by the County. The name of the backup software has been redacted for security purposes; and WHEREAS, Van Buren County IT has been using this backup software for three years with great success. We would like to renew the support and maintenance on this backup software for another three-year period. In doing so, we save roughly $2400 vs buying the support annually. The lowest quote of the four received along with the annual budgetary cost breakdown are attached; and WHEREAS, no additional funds requested. This is a budgeted expense. In compliance with established purchasing policies, board approval is required to move forward with this expense. NOW THEREFORE BE IT RESOLVED, that the Van Buren County Board of approves the software maintenance and support renewal purchase for the backup software used by the County. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried 5. Additions/Deletions to the Agenda 6. Approval of Agenda Motion to approve agenda as presented. Motion by Gail Patterson-Gladney, Second by Mike Chappell, Carried 7. Public Comment George Lucas, candidate for 38th House District. 8. Presentation A. Certificate of Proclamation for David Fernandez Certificate read and presented to Mr. Fernandez by Commissioner Patterson-Gladney. ADMINISTRATIVE AFFAIRS RESOLUTION AA31/4-26-2022 WHEREAS, David Fernandez has dedicated his career to improving the lives of Michigan’s most vulnerable citizens through his service at the Michigan Department of Health Human Services. A career spanning three decades has given Southwest Michigan a superb public servant and vigorous advocate. Mr. Fernandez work in the Department of Health and Human Services encompassed most Program Areas including Economic Stability, Children and Adult Protection as well as Child Welfare. His career began in Berrien County as case worker and from that position he moved into a variety of other posts. Since 2009 he has served as the Director of the Van Buren BOC-0003 (6/25/21) Page 19 of 27  Department of Health and Human Services. His valuable and competent leadership skills dawned a new era of excellence in program performance, and; WHEREAS, during his career Mr. Fernandez has participated in numerous projects and initiatives including improvement programs, staff training and development, leadership mentoring, permanency and adoption efforts, data systems and service reviews. Many of his contributions included state-wide efforts as well as regional and national involvement. From Food Assistance Accuracy efforts, Caseloads management trainings, Adoption and Permanency Forums and Federal Child & Family Service Reviews his involvement has been deep and varied, and; WHEREAS, Mr. Fernandez dedication and involvement in the communities where he has served has extended to his integration and leadership in many community and regional boards. He served in the Berrien County Council for Children & Children’s Assessment Center Board. He has represented human services in the disaster preparation leadership through the Emergency Operations Administration. Served in the Board of Directors for Southwest Michigan Community Action Agency. He cherished his time co-chairing the Human Service Collaborative Council and the Great Start Collaborative in Van Buren County and engaged in many other community wide projects and initiatives, and; WHEREAS, in all the areas where his impact has been felt his greatest satisfaction has come from serving the most vulnerable citizens in Michigan. Mr. Fernandez believes this to be his greatest purpose and a higher calling. For him serving others is greater than any other of life’s pursuits. His other passion has been to treasure and support the greatest resource in human services which is the staff we guide in this important profession. Recruiting, selecting, training, developing, coaching and cherishing staff who do this work is for him an awesome privilege. During his twenty plus years in management he selected or promoted over three hundred workers and managers. He believes this to be his most significant legacy, and; NOW, THEREFORE BE IT RESOLVED, that the Van Buren County Board of Commissioners congratulate David Fernandez on his achievements and thank him for his years of dedication not only to the county but also to the citizens of Van Buren County. Motion by Richard Godfrey, Second by Kurt Doroh, Carried B. Certificate of Proclamation for Yazmin Fernandez Certificate read and presented to Mrs. Fernandez by Commissioner Patterson-Gladney. ADMINISTRATIVE AFFAIRS RESOLUTION AA31/4-26-2022 WHEREAS, Yazmin Fernandez began her career with the Michigan Department of Health and Human Services over 34 years ago, and; WHEREAS, during her career she has worked as a Seasonal General Office Assistant and an Assistance Payments Worker. She was promoted on November 1, 2010, to her current position as the PATH Coordinator and Department Analyst for Berrien, Cass and Van Buren Counties, and; WHEREAS, Ms. Fernandez has shown commitment, dedication, and a passion for serving the people in these communities that face significant barriers such as obtaining and retaining employment, childcare, education, transportation and many more barriers that keep families from achieving self- sufficiency. She has applied her knowledge and experience by training first line staff on the policy and procedures involving employment related activities for the people that we serve. She has worked closely with the Office of Michigan Works to ensure clients obtain the resources they need to achieve the road to self-sufficiency, and; WHEREAS, we are grateful for her contributions, dedication, and passion to helping the neediest of families and individuals in Berrien, Cass, and Van Buren County, and; NOW, THEREFORE BE IT RESOLVED, that the Van Buren County Board of BOC-0003 (6/25/21) Page 20 of 27  Commissioners congratulate Yazmin Fernandez on her achievements and thank her for her years of dedication not only to the county but also to the citizens of Van Buren County. Motion by Gail Patterson-Gladney, Second by Paul Schincariol, Carried 9. Public Comment 10. Closed Session 11. Board Correspondence 12. Adjournment The meeting was adjourned at 01:16 PM. Randall Peat, Chairperson Suzie Roehm, County Clerk BOC-0003 (6/25/21) Page 21 of 27 Page 22 of 27 Page 23 of 27 You Page 24 of 27  AGENDA ITEM REPORT Meeting Date: May 03, 2022 Staff Contact: Robert Delooff, Blight/Zoning Administrator Department: Other Subject: Zoning & Blight Monthly Report April 2022 Background Information: Monthly Report: April 2022 • Breedsville Reports 4-1-22 I was doing my rounds and Breedsville and noticed that someone was erecting an addition to the back of the garage confronted the resident and told him they would need a zoning permit which he applied for and was approved. • Went to South Haven Court for Mary Harrison and the court head adjourned the hearing for that day. On the way to my office, I came down to Cr 215 from the north end of our village and did notice a welcome to Breedsville sign posted on County Road 215 on the north end of the village that said that his own community. My suggestion is we get three more signs of that exact wording on West Main to stand East Main st. and south at Cr215 and Pine St. • Charles Dotson calls Charles Moore the building inspector to put a roof on a block building on the E. Howard St. is in litigation. Charles Moore did issue a roofing permit for that property he was asked not to but I'm not sure if he responded to that order. I had told Mr. Moore to have Mr. Dotson put a tarp on the building until the litigation was complete • Send a letter to Mr. Bowie to clean up his property of the vehicles that were scrapped according to state law the vehicles have to have all the parts on them otherwise they're considered blight as I see Mr. Bowie has been cleaning the property up. I had given him 10 days to clean up the property. • I have sent Mr. Rayburn on W. Main St. a letter stating that he had to contact me about what he hasn't done at this point and on 4-20-22 I hope that he contacts me because he had brought the mobile home illegally it has to be inspected and have a zoning permit before it can be brought into the village of Breedsville. I did interview the wife and passed a citation to her for blight. • Contacted Chuck Moore the building inspector about Michael Kendig putting a stab down at his property on 4-22-22 The time was1:45 PM. Page 25 of 27  • Your property at W. Main St. village of Breedsville 80-40-541-502-50 You will need a building permit to replace the roof if it is a tear-off on the barn behind the house on your property please respond. The village of Breedsville would like you to move your metal and insulation panels off your property within a10 day period are there will be consequences to having it be there for a longer period of time. 288 w main st. Code enforcement Zoning administrator Robert A DeLOOFF. Financial Impact: 43.5 hours worked this month for the Village of Breedsville Recommendation(s): 1. Welcome to Breedsville signs be added, My suggestion is we get three more signs of that exact wording on West Main stand East Main st., and south at Cr215 and Pine St. Page 26 of 27  Van Buren Conservation District April 2022 Program Update Submitted by Emilly Hickmott, Deputy Administrator The Spring Volunteer Appreciation Night hosted about 30 community members at Walt & Marie’s Country Market where the Deputy Administrator and the Two Rivers Coalition president discussed volunteer opportunities and accomplishments. The new Recycling & Materials Management Coordinator started at the end of the month and has jumped right into training so that the Deputy Administrator can spend more time supporting the operations of the VBCD. As always, the rest of the VBCD staff has been hard at work with several Q1 events occurring and many regional collaborations on current and future projects. Please don’t hesitate to let me know how we can support conservation in your community. Check out our upcoming events here: https://vanburencd.org/my-calendar/ Program Updates: ● Ag Conservation/Water Quality Projects (Erin Fuller, Colleen Forestieri, Hannah Hudson) - In March, the Van Buren Conservation District (VBCD) hosted the annual “Farming for the Future'' conference in Lawrence, MI. Over 100 local farmers came together to learn about soil health, cost share opportunities, and other agricultural topics. Nationally recognized speakers at the event included agroecologist Lance Gunderson of Nebraska and regenerative farmer Russell Hedrick of North Carolina and Michigan’s native farm consultant RJ Rant. ● SWxSW Corner CISMA (Cooperative Invasive Species Management Area) (Abbie Bristol, Alex Florian) - The VBCD has hired the SWxSW Corner CISMA strike team in preparation for their second field season. The CISMA was also represented at booths for VBCD’s Farming for the Future event and Berrien CD’s Conservation Open House. The SWxSW Corner CISMA will also be collaborating with BCK CISMA to host the 2022 MISC Summer Field Trip, a training and collaboration event for CISMA coordinators across the state. ● MAEAP (Kyle Mead) - The technician is taking full advantage of the spring weather by visiting numerous landowners to discuss and move forward with MAEAP assessments and future verifications. ● National Association of Conservation Districts Technical Assistance (Lucas Hartman) - Twenty-five applications for funding through the Environmental Quality Incentives Program were submitted for round 1 in FY2022. The technician was also busy with planning a prescribed burn for one of the VBCD’s properties. ● Outreach (Jacob Diljak) - March kicked off more interaction with the public with our office doors opening after the lifting of federal pandemic mandates. With ongoing tree sale orders, technical assistance in federal programs, and events, the public has been more involved. Significant progress in programs has been made, especially tree sale and the completion of the Food, Farm & Fun Guide. ● Produce Safety (Patrick Gordon) - If you raise and sell produce or know someone who does, be sure to be in contact with your local technician (patrick.gordon@macd.org) as Spring kicks off. ● Resource Recovery Recycling (Kalli Marshall) - The 2022 collection season is nearly upon us, so the previous coordinator worked at promoting and finishing up coordinating the upcoming April events. The previous coordinator renewed her HAZWOPER certification and began training the new Recycling & Materials Management Coordinator, Kalli Marshall. The team worked together to keep the public informed of 2022 collection opportunities. Collections start April 25, so don’t miss out! 1035 E. Michigan Avenue, Paw Paw, Michigan 49079 269.657.4030 x5 ⬥ www.VanBurenCD.org ⬥ info@vanburencd.org Page 27 of 27