Regular Meeting

Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Regular Meeting Agenda Tuesday, May 2, 2023 - 7:00 PM These proceeding tonight are being recorded to help prepare the minutes, after minutes are prepared this recording will be no longer available after approval of the village council. Michigan Open Meetings Act MCL 15.262(1). Page 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. AGENDA 4.1 Agenda presented for approval 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings 3-6 Regular Meeting - 04 Apr 2023 - Minutes - Pdf 5.2 Expenditures 7 - 13 General Fund Check Detail - April 5-May 2 2023 General Fund Deposit Detail April May 2023 Major St Check Detail April - May 2023 Major St Deposit Detail April - May 2023 Local Street Check Detail April -May 2023 Local Street Deposit April - May 2023 6. REPORTS: 6.1 Sheriff Deputy 6.2 VBC Commissioner (Kurt Doroh) 6.3 Blight& zoning 14 Agenda Item Report - AIR-23-006 - Pdf 7. UNFINISHED BUSINESS: 7.1 Electric at 4 corners 15 Electrical Proposal 2023 8. NEW BUSINESS: 8.1 Zoning Question 8.2 ZBA Recommendations 16 Agenda Item Report - AIR-23-005 - Pdf Page 1 of 22  8.3 Rental fees 8.4 Resolution - Policy & Use of Credit Cards 17 - 18 Output Document (2023-81) - Pdf 8.5 Ditch Cleaning /Tree removal from Ditch 19 - 22 Cr380 E. Main St 4th St Howard st Brennan rd 8.6 Parade/Park clean up 8.7 Blight Court Order/ Grant 9. PUBLIC COMMENTS: 10. CLOSED SESSION 10.1 EGLE update: 11. BOARD COMMENTS: 12. FINAL ANNOUNCEMENTS: Next Meeting June 6, 2023 @ 7:00 pm 13. ADJOURNMENT 13.1 Adjournment Page 2 of 22  Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Regular Meeting Minutes Tuesday, April 4, 2023 7:00 PM 1. CALL TO ORDER: Call to order @ 7:00 pm 2. PLEDGE OF ALLEGIANCE: Led by All 3. ROLL CALL: PRESENT: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta, Clerk Linda Norton EXCUSED: 4. AGENDA 4.1 Agenda presented for approval Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to approve agenda as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to approve minutes from March 7, 2023 as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta Page Page31ofof22 4  5.2 Expenditures Moved by Trustee Larry Weniger, seconded by Trustee Paul Cooley, Motion to approve expenditures as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 6. REPORTS: All reports received are online for review 6.1 Sheriff Deputy/Fire Dept. 6.2 VBC Commissioner (Kurt Doroh) 6.3 Blight& zoning 7. UNFINISHED BUSINESS: 7.1 Pine Tree Farms update Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Larry Weniger, Motion to give Pinetree Farms 72 hours to update the Village on the status of their business plans. Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 7.2 Road Patching Moved by Trustee Paul Cooley, seconded by Trustee Larry Weniger, Motion to accept the bid from the VBCR to patch the roads. Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 7.3 1. ZBA (set organization meeting) to be set up for April 11 or 18th depending on the availability of ZBA members 2. ZBA Online Course $75.00 per person 3. ZBA wages per meeting Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to set up the online training for the ZBA Members Carried by the following votes: Page Page42ofof22 4  Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Paul Cooley, Motion to set wages @ $50.00 for the ZBA member's budget amendments to be made at the May meeting. Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 7.4 Electrical Upate Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to approve the bid for Horizon Boardband to update the security system and to install the live feed for the meetings in the amount of $1,498.94 and NTE $1,700.00 Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to Approve the purchase of laptops NTE $2,000.00 Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 8. NEW BUSINESS: 8.1 Electronic equipment Bid to replace the broken electrical pole and to install 3 new poles at the 4 corners. Consumers will not allow us to use their poles to place Christmas lights on. Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to accept the bid from Terry McPike for the 3 new electrical poles for the 4 corners Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 8.2 New Flags Page Page53ofof22 4  Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Paul Cooley, Motion to purchase new flags NTE $300.00 Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta 9. PUBLIC COMMENTS: No Public comments 10. BOARD COMMENTS: No board comments 11. FINAL ANNOUNCEMENTS: Received a notice of public hearing from the Decatur Township Board regarding the adoption of a proposed Ordinance for off Road Vehicles within Decatur Township for April 25th @ 6:00 pm at the Decatur Township Hall located, at 103 E. Delaware St. 12. ADJOURNMENT 12.1 Adjournment Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to Adjourn @ 8:05 Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee - Pro Temp William "Billy" Yeager, Trustee Tim Weniger, Trustee Paul Cooley, and President Steven Rogusta Page Page64ofof22 4  5:50 PM General Fund 04/29/23 Check Detail April 5 through May 2, 2023 Type Num Date Name Account Paid Amount Check 04/21/2023 Linda Norton 000.001 · Cash 215.480 · Admistration for Marihuana -461.75 TOTAL -461.75 Check EFT 04/13/2023 CONSUMERS ENE... 000.001 · Cash 270.921 · Utilities -305.91 TOTAL -305.91 Check 4704 04/06/2023 Horizon Broadband 000.001 · Cash 101.970 · Capital Outlay -1,979.94 270.950 · Phone - Internet -1,498.94 TOTAL -3,478.88 Check 4705 04/21/2023 MML Workers' Co... 000.001 · Cash 101.910 · Insurance-Bond -113.00 TOTAL -113.00 Check 4706 04/21/2023 BS&A Software 000.001 · Cash 215.965 · Computer Software -438.00 TOTAL -438.00 Check 4708 04/21/2023 Linda Norton 000.001 · Cash 215.480 · Admistration for Marihuana -923.50 TOTAL -923.50 Check 4709 04/21/2023 Paul Cooley 000.001 · Cash 751.930 · Maintenance -178.02 Page 7 of 22 TOTAL -178.02 Page 1  5:50 PM General Fund 04/29/23 Check Detail April 5 through May 2, 2023 Type Num Date Name Account Paid Amount Check 4710 04/21/2023 ROBERT DE LOOFF 000.001 · Cash 101.807 · Blight Officer -300.00 101.808 · Zoning Administator -245.00 TOTAL -545.00 Check 4711 04/29/2023 Linda Norton 000.001 · Cash 215.726 · Supplies -148.29 TOTAL -148.29 Check 4712 04/29/2023 VAN BUREN REMI... 000.001 · Cash 101.900 · Printing & Publishing -173.00 TOTAL -173.00 Check 4713 04/29/2023 Linda Norton 000.001 · Cash 215.480 · Admistration for Marihuana -923.50 TOTAL -923.50 Page 8 of 22 Page 2  5:45 PM General Fund 04/29/23 Deposit Detail April 4 through May 2, 2023 Type Date Name Account Amount Deposit 04/21/2023 000.001 · Cash 150.00 Higher Breed 000.478 · Permits -150.00 TOTAL -150.00 Page 9 of 22 Page 1 6:28 PM Major Streets 04/29/23 Check Detail April 5 through May 2, 2023 Type Num Date Name Memo Paid Amount Check EFT 04/25/2023 CONSUMERS ENERGY Street Light LED 4 way Street lights - LED Lights -12.29 TOTAL -12.29 Check EFT 04/25/2023 CONSUMERS ENERGY Street Light LED Street lights - LED Lights -172.44 TOTAL -172.44 Check Transfer 04/25/2023 STATE OF MICHIGAN Transfer Out - Major Rd Depo... To Local Streets per Board -1,306.60 TOTAL -1,306.60 Check 847 04/29/2023 VAN BUREN COUNTY ROA... Project# 0077.0.02.2 Project # 0077.0.02.2 - Snow Pl... -2,470.08 TOTAL -2,470.08 Page 1 Page 10 of 22 6:33 PM Major Streets 04/29/23 Deposit Detail April 3 through May 2, 2023 Type Num Date Name Memo Amount Deposit EFT 04/04/2023 STATE OF MICHIGAN Deposit - ACT 51 Feb 2023 5,134.83 STATE OF MICHIGAN February 2023 -5,134.83 TOTAL -5,134.83 Page 1 Page 11 of 22 6:47 PM Local Streets 04/29/23 Check Detail April 4 through May 2, 2023 Type Num Date Name Memo Paid Amount Check 536 04/29/2023 Van Buren Co Road Co... Snow plowing November 2022 -March 2023 -1,646.72 TOTAL -1,646.72 Page 1 Page 12 of 22 6:54 PM Local Streets 04/29/23 Deposit Detail April 4 through May 2, 2023 Type Num Date Name Memo Amount Deposit Trans IN 05/01/2023 STATE OF MICHIGAN Transfer IN - ACT 51 Feb 2023/ Deposit wrong Acct. ... 1,306.60 STATE OF MICHIGAN Major St Deposit Wrong Account S/B Local St. -1,306.60 TOTAL -1,306.60 Page 1 Page 13 of 22  AGENDA ITEM REPORT Meeting Date: May 02, 2023 Staff Contact: Robert Delooff, Blight/Zoning Administrator Department: Other Subject: Blight& zoning Background Information: We are still winning. I had a camper removed from a property at the end of a visual, one or two camps there or the zoning ordinance does not allow that only by the board's approval. I spoke with the Robert guy at 187 W. Main St.and he is working on cleaning up his property and will put license plates on the vehicles. Zoning: I wrote a citation for the person living in a travel trailer at 196 West Howard St. Ask him to remove the blight on his property of the cars in the junk. Show the Village proof of ownership of that property, land, contract, or rental. Zoning: As the owner of 192 W. Main St., in the village of Breedsville, do you have an obligation to file a rental agreement with a Village the application is in with this information in this envelope please register your property as a rental property, whether it is monetary or services rendered it is still a rental property. Unless you can show a land contract for this property, we will consider it rental property. As per our attorney. Robert A Delooff Code enforcement village of Breedsville. Page 14 of 22  g Page No. of “I Pages EDISONELECTRIC 31 158 56th Avenue PAWPAW, MICHIGAN 49079 (269) 657-6955 FAX(269) 657-7828 PROPOSAL SUBMITTED TO PHONE I I DATE _ 31./,1; JOB NAME CITY, STATE and ZIP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: A Service Charge Of 2% Per Month Will Be Added To All Accounts Not Paid Within 30 Days. We PTO se hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: W Payment to be made as f lows: ‘ I dollars ($ ffoé? ‘P ). All material is guaranteed to be as specified. All work to be completed in a workmanlike , a manner according to standard practices. Any alteration or deviation from above specifications Aythonzed involving extra costs will be executed only upon written orders, and will become an extra Slgnature charge over and above the estimate. All agreements contingent upon strikes, accidents or . delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. N°te3Th'5 proposal may be withdrawn by Us if not accepted within W days- The above prices, specifications — and conditions are satisfactory and are hereby accepted. Youare authorizedto do the signature workas specified. Payment willbe made as outlinedabove. Date of Acceptance: Signature Page 15 of 22  AGENDA ITEM REPORT Meeting Date: May 02, 2023 Staff Contact: Linda Norton, Clerk Department: ZBA Subject: ZBA Recommendations Background Information: Recommendation to the Village Board to adjust the fees for ZBA appeals application to increase to $750.00 and rezoning application to $1,000.00 to cover the cost of publications and inspections. Page 16 of 22  Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 RESOLUTION 2023-09 Resolution - Policy & Use of Credit Cards WHEREAS, Public Act 266 of 1995 authorizes a government municipality to be a part of a credit card arrangement if the Village Board has adopted by resolution a written policy governing the control and use of credit cards, and WHEREAS, The Village of Breedsville deems it is in the best interest of the Village to make certain transactions by using credit cards as described in ACT, 266 of 1995 NOW, THEREFORE, BE IT RESOLVED, that the Village of Breedsville does hereby adopt and establish the following policy for the use of credit cards for the purchase of goods and services for the official business of the Village of Breedsville: Purpose: The purpose of this Credit Card Policy is to establish guidelines for the use of Village of Breedsville credit cards by employees and elected officials of the Village of Breedsville, this policy is intended to ensure that credit cards are used only for business purposes and to minimize the risk of fraud, misuse, and unauthorized transactions. SCOPE: Village Elected Officials, and employees that use Township credit card POLICY/PROCEDURE The policy of the Village of Breedsville shall govern the use of township credit cards: 1. Village credit cards may be used only by an elected official or employee of the Village for the purchase of goods or services for the official business of the Village. All purchases made with a Village-issued credit card are subject to the Village Purchasing Policy. 2 . Village officers or employees who use a Village credit card, shall submit a copy of the vendor credit card slip to the Clerk. If no credit slip was obtained that described the transaction, the employee or elected official shall submit a signed voucher that shows the name of the vendor or entity from which the goods or services were purchased, the date and the amount of the transaction, the official business that required the transaction. The Clerk shall attach the credit slip or voucher to the credit card billing for payment. RES 2023-09 Page 17 of 22  3 . An elected official or employee who is issued a credit card is responsible for its protection and custody. If a credit card is lost or stolen, the clerk shall be notified and the issuing entity of the lost or stolen card shall be immediately notified to cancel the card. 4. An elected official or employee issued a credit card shall return the card to the Clerk upon the end of their term, or employment. 5. The Clerk shall maintain a list of all Village-owned credit cards. The list shall indicate the credit limits, issued and return dates if applicable , and an initial area. Cards issued for one-time purchases shall immediately be returned to the Clerk, however, if a card is issued for a period of time, the elected official or employee. shall initial the list indicating agreement that a card has been issued and that they have received and read a copy of this policy. The Clerk shall review each credit. card statement to ensure that the transaction complies with this policy. Any transactions that appear on the statement that are not documented with a credit. card slip or a signed voucher shall be immediately reported to the Village Board. 6. The Village Board shall not approve a payment to the entity issued the credit card until all transactions have been verified, including the approval of all transaction. invoices if issued. 7. The balance on all credit cards shall be paid monthly with normal check issuing methods, in order to avoid any interest charges. 8. Elected officials and employees who use a Village Credit card in a manner contrary to this policy shall be subject to the following disciplinary actions, as deemed. appropriate by the Village Board: verbal counseling; written reprimand; suspension. termination; reimbursement to the Village for unauthorized expenditures. FURTHER, be it resolved that this resolution shall be entered upon the journals of the Board of Trustees of the Village of Breedsville. PASSED AND APPROVED by the Village Board of the Village of Breedsville on this 2nd day of May, 2023 Steven Rogusta Linda Norton Village President Village Clerk ATTEST: Linda Norton Village of Breedsville, Clerk RES 2023-09 Page 18 of 22 Page 19 of 22 Page 20 of 22 Page 21 of 22 Page 22 of 22