Regular Meeting

Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Regular Meeting Agenda Tuesday, October 4, 2022 - 7:00 PM These proceeding tonight are being recorded to help prepare the minutes, after minutes are prepared this recording will be no longer available after approval of the village council. Michigan Open Meetings Act MCL 15.262(1). Page 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. AGENDA 4.1 Agenda presented for approval Entertain a Motion to Approve or Not Approve agenda as presented 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings 3-4 Special Meeting - 20 Sep 2022 - Minutes - Pdf 5.2 Expenditures 5-7 General Fund Check Detail Sep - Oct 2022 Deposit Detail Sep - Oct 2022 Major St. Check Detail Sept-Oct 2022 6. REPORTS: On file for review 6.1 Sheriff Deputy/ Fire Dept 8 - 11 Fire report Sept22 Sherriff's Dept Report 9 1 22 6.2 VBC Commissioner (Kurt Doroh) 12 - 13 2022-09 - Monthly BOC Activity 6.3 Blight & Zoning 14 Agenda Item Report - AIR-22-019 - Pdf 7. UNFINISHED BUSINESS: 7.1 Finial inspection of Pine Street Project. 8. NEW BUSINESS: 8.1 Audit The final audit report hard copy Page 1 of 14  8.2 County Opinion Re: Disincorporation 8.3 Halloween Hours, Ad & Candy 9. PUBLIC COMMENTS: 10. BOARD COMMENTS: 10.1 Trustee L. Weniger Trustee Yeager Trustee B. Hibma Trustee T. Weniger President Rogusta 11. FINAL ANNOUNCEMENTS: Next Meeting November 01, 2022 @ 7:00 pm 12. ADJOURNMENT 12.1 Adjournment Motion to adjourn at pm Page 2 of 14  Village of Breedsville 82 E Main St. PO Box 152 Breedsville, MI 49027 (269) 427-9029 Special Meeting Minutes Tuesday, September 20, 2022 7:00 PM Village Hall 1. CALL TO ORDER: called to order @ 7:00 pm 2. PLEDGE OF ALLEGIANCE: Led by all 3. ROLL CALL: PRESENT: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta, Clerk Linda Norton EXCUSED: 4. AGENDA 4.1 Agenda presented for approval Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to approve agenda as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 5. CONSENT AGENDA: 5.1 Minutes from the previous meetings Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to approve Minutes from September 6, 2022 as presented Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta Page Page31ofof14 2 6. NEW BUSINESS: 6.1 Pine Street Project Complaint Discussion with the engineering company regarding the complaint from a resident on the southeast corner of Pine and Howard. Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to table until after the walk-through inspection with MDOT, Contractor, and Engineering Company, Village President. Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta 6.2 Final Inspection update - Scheduled for 9/26/2022 6.3 Food Truck weekend Moved by Trustee - Pro Temp William "Billy" Yeager, seconded by Trustee Tim Weniger, Motion to waive the fee for the food truck weekend in October Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, and Trustee - Pro Temp William "Billy" Yeager 6.4 Any other business that may come before the board - No other business at this time 7. PUBLIC COMMENTS: No public comments 8. BOARD COMMENTS: 8.1 Trustee L. Weniger - no comment Trustee B. Hibma - no comment Trustee Yeager - no comment Trustee T. Weniger - no comment President Rogusta - no comment 9. FINAL ANNOUNCEMENTS: 10. ADJOURNMENT 10.1 Adjournment Moved by Trustee Larry Weniger, seconded by Trustee - Pro Temp William "Billy" Yeager, Motion to adjourn at 7:44 pm Carried by the following votes: Ayes: Trustee Larry Weniger, Trustee Bruce Hibma, Trustee Tim Weniger, Trustee - Pro Temp William "Billy" Yeager, and President Steven Rogusta Page Page42ofof14 2 6:06 PM General Fund 10/02/22 Check Detail September 7 through October 4, 2022 Type Num Date Name Account Paid Amount Check EFT 09/09/2022 CONSUMERS ENERGY 000.001 · Cash 270.921 · Utilities -119.70 TOTAL -119.70 Check EFT 09/23/2022 CONSUMERS ENERGY 000.001 · Cash 441.921 · Street Lights -351.06 TOTAL -351.06 Check EFT 09/30/2022 Intuit 000.001 · Cash 215.726 · Supplies -262.86 TOTAL -262.86 Check 4650 10/02/2022 ROBERT DE LOOFF 000.001 · Cash 101.808 · Zoning Administator -120.00 101.807 · Blight Officer -142.50 TOTAL -262.50 Check 4651 10/02/2022 VAN BUREN REMINDER 000.001 · Cash 101.900 · Printing & Publishing -138.40 TOTAL -138.40 Check 4652 10/02/2022 Linda Norton 000.001 · Cash 215.726 · Supplies -24.24 215.965 · Computer Software -45.85 TOTAL -70.09 Check 4653 10/02/2022 FP Mailing Solutions 000.001 · Cash 215.726 · Supplies -68.85 TOTAL -68.85 Page 1 Page 5 of 14 6:11 PM General Fund 10/02/22 Deposit Detail September 6 through October 4, 2022 Type Date Name Memo Account Amount Deposit 09/06/2022 Deposit 000.001 · Cash 3,479.43 SUMMER TAXES Deposit 000.403 · Current Property ... -3,479.43 TOTAL -3,479.43 Deposit 09/06/2022 Deposit 000.001 · Cash 202.17 SUMMER TAXES Deposit 000.403 · Current Property ... -202.17 TOTAL -202.17 Deposit 09/06/2022 Deposit 000.001 · Cash 2,452.42 SUMMER TAXES Deposit 000.403 · Current Property ... -2,452.42 TOTAL -2,452.42 Deposit 09/14/2022 Deposit 000.001 · Cash 179.26 SUMMER TAXES Deposit 000.403 · Current Property ... -179.26 TOTAL -179.26 Deposit 09/14/2022 Deposit 000.001 · Cash 813.29 Judgments Blight court Judgment 000.955 · Miscellaneous Inc... -813.29 TOTAL -813.29 Deposit 09/14/2022 Deposit 000.001 · Cash 2,210.84 SUMMER TAXES Deposit 000.403 · Current Property ... -2,210.84 TOTAL -2,210.84 Deposit 09/26/2022 Deposit 000.001 · Cash 512.62 SUMMER TAXES Deposit 000.403 · Current Property ... -512.62 TOTAL -512.62 Deposit 09/30/2022 Deposit 000.001 · Cash 420.51 SUMMER TAXES Deposit 000.403 · Current Property ... -420.51 TOTAL -420.51 Page 1 Page 6 of 14 6:16 PM Major Streets 10/02/22 Check Detail September 6 through October 1, 2022 Type Num Date Name Memo Account Paid Amount Check EFT 09/23/2022 CONSUMERS ENERGY Street Light LED Street Lights 000.001 · Checking Account Street lights - LED Lights 441.921 · Street Lights -148.71 TOTAL -148.71 Check EFT 09/23/2022 CONSUMERS ENERGY Street Light LED Trafic Light 000.001 · Checking Account Street lights - LED Lights 441.921 · Street Lights -11.91 TOTAL -11.91 Page 1 Page 7 of 14 Report Date: 10/4/22 Report for Month of: Sep-22 Emergency Responses Incident Type Aug-22 Sep-22 % Change YTD Structure Fire 111 3 3 0% 33 Columbia 2 -100% 7 Bangor 1 1 0% 10 Bloomingdale 1 Lee Twp 11 South Haven 2 -100% 7 Other Rescue (Medical) 311 19 14 -5% 156 Wind/Storm Assess 813 CO Detector Failure 736 Down Power Line 444 6 PDA 324 1 100% 3 PIA 322 2 1 -50% 6 Citizen Complaint 911 Smoke Scare 651 False Alarm 700 1 3 66% 4 Illegal Burn 118 2 Grass Fire 143 7 Animal Rescue 542 Chimney Fire 114 1 CO Event Verified 424 Vehicle Fire 131 1 Hazardous Cond 400 1 1 Severe Weather SB 815 Malicious/Flase Call 710 Fire Other 100 RV Fire 137 Water Rescue 360 Chem Hazard CU 421 Arcing Electrical Eq 445 Move-Up/Coverage 571 Special Type Other 900 Gas Leak 412 1 100% 2 Outside Trash Fire 150 1 Smoke Det No Fire 743 Ice Rescue 362 Assist to Rescue 311 8 Water Craft Rescue 365 Month/Annual Total 27 22 Page 8 of 14 Page 9 of 14 Page 10 of 14 Page 11 of 14  SEPTEMBER 2022 VAN BUREN COUNTY BOARD OF COMMISSION MONTHLY ACTIVITY Administration Address Telephone No. 219 E Paw Paw Street - Suite 201, Paw Paw, MI 49079 (269) 657-8253 Website: www.vanburencountymi.gov Email: Admin@vanburencountymi.gov HIGHLIGHTS • Broadband – the DCS Technology Broadband Mapping Report is complete and can be found on the County website: https://www.vanburencountymi.gov/749/Broadband-Expansion-Efforts. The next steps in broadband expansion efforts are being reviewed and will start with seeking out additional funding through state and federal grants. Decisions are being made about project management. • Fiscal Year 2022 – 2023 Budget – the Board approved the final budget for all funds, Capital Improvement Plan, and Budget Policies for the 2022-2023 fiscal year. • Department of Natural Resources - a letter of support has been sent on behalf of the Department of Natural Resources to acquire land in Waverly Township for a state game area. • Domestic Violence Coalition – the annual agreement with the DVC has been signed for the 22- 23 fiscal year. • Sheriff’s Office Vehicles – the Sheriff’s Office has received approval for the annual vehicle replacement. They will purchase 4 new patrol vehicles and 1 animal control vehicle. • Claims – in the amount of $2,824,357.13 were approved for the month of August 2022. • County Administrator – The Board is scheduling interviews for the County Administrator position for October 17, 2022. • Veterans Services Office Grand Opening – On September 29, 2022, the Grand Opening Ribbon Cutting Ceremony was held for the new Veterans Services building located at 226 E. Michigan Ave, Paw Paw, MI 49079. August 2022 BOC Monthly Activity 121 ofof2 14 Page Page  ADDITIONAL DETAILS 1. The following committee appointments have been made: • Suzanne Glomski to the Land Bank Authority 2. The Board approved the 2022 Plat Book Agreement. 3. The Board approved a line item created within the public safety budget and a standing agreement to pay for individuals the Sheriff sponsors through an MCOLES accredited police academy for Police Academy Cadets. 4. The salary exception for the Deputy Treasurer position was approved. 5. The Sheriff’s Office has been approved for their annual purchase of radio equipment to retire old or broken radios. 6. The Board approved some Capital Improvement Projects in the court that includes carpet replacement and card reader installation in the South Haven Courthouse, security camera upgrades in the Paw Paw Courthouse, and a replacement deputy vehicle for FOC. 7. The Tax Rate Request for the Public Safety Millage that passed at the 8/2/2022 election was signed by the Board. 8. The Board approved contracting a Specialty Courts Grant Consultant until the Specialty Court Administrator position is filled and trained. 9. The MI-SAIL GIS Data agreement with Land Management has been approved. 10. At the 9/13/2022 Committee of the Whole meeting, the Board heard a presentation on the FGU Report of Real Property Foreclosure Sales from the Treasurer’s Office. 11. At the 9/27/2022 Committee of the Whole meeting, the County Treasurer presented an update on the current County Investment Portfolio. 12. The Board approved and signed the Court’s 2nd Amendment to a Contract for the COVID Supplemental Grant; the 1st Amendment to the DHS 2091 contract; as well as the 2023 Access & Visitation Service Contract. 13. The Board approved the office movement of the Land Management office from Suite 302 to Suite 305 of the Administration Building and renovations as needed. Facebook: https://www.facebook.com/VanBurenCountyMI/ LinkedIn: https://www.linkedin.com/company/van-buren-county-government Twitter: https://twitter.com/VanBurenCoMI Watch us on our YouTube page. Board meeting agendas and minutes can be found on the county website: https://www.vanburencountymi.gov/129/Agendas-Minutes August 2022 BOC Monthly Activity 132 ofof2 14 Page Page  AGENDA ITEM REPORT Meeting Date: October 04, 2022 Staff Contact: Robert Delooff, Blight/Zoning Administrator Department: Other Subject: Blight & Zoning Background Information: Zoning Akins Blueberry owner 127 E Main st 9-21-22 Please fill out this paperwork the building permit needs to be itemized as to what’s going to be going on inside the new building the plumbing and the heating and the electrical must all be filled out to detail The plumbing and electrical have to be paid for and mailed into the state of Michigan on the address on top of the application and then you will receive a number. The zoning and building permit can be mailed to my office I will put a envelope with my address on it. make checks out for building and zoning to Breedsville. 9-20 2022 The village Judgment payment was received on the citation for the grocery store at 10 E. Main st for maintenance violations the property has been sold. so we have a new owner at that property on 10 E. Main St. Blight 9-23-22 A letter was sent out to Deal with the issue of grass and trees at the property located at Railroad and W. Howard St. in the village of Clearview issued for traffic at that intersection and train tracks. Page 14 of 14