Council Meetings Agendas

Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Meeting of the Mayor and Council of Brentwood Date: March 17, 2015 Council: X Vice Mayor Jennifer Kravassi X Council Member Jason Barnett X Council Member Jennifer L Murphy X Council Member Victor Olano X Mayor Rocio Treminio-Lopez Town Staff: X Reginald Bagley, Town Administrator X Malynda Hill-Williams, Town Treasurer X Magdalena Rojas, Town Clerk X Kenneth Bragg, Brentwood Police Department Sergeant Mayor Treminio-Lopez called the meeting to order at 7:36 pm Moment of Silence and Pledge of Allegiance _________________________________________________________________________________ APPROVAL OF AGENDA : Motion: Council Member Jennifer Murphy to approve the agenda, second by Vice Mayor Jennifer Kravassi The Agenda was approved unanimously with addition and removal of:  Old Business- Mi Patio Hearing Result  New Business- Introduction of New Police Department E mployee , Police Officer Terita McCoy  New Business-Arbor day  Anacostia Heritage Trail Speaker Mr. Aaron Marc ovitch Mr. Marcovitch –Executive Director of Anacostia Heritage Trail Dues sent out by the Anacostia Heritage, dues base on population. Grant Cycle Program is changing to bike tourism, May 2nd Bostwick Heritage in the Town of Bladensburg Festival and Bike Rally May 3 at 10am beginning in Magruda Park, College Park. The bike rally will be biking around the trail and registration includes lunch. When you have programs in your community please send me the information so we can try to get them in our calendar. Introduce the New Officer New Police Officer Terita McCoy comes from Prince Georges Police Academy. 1  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting MINUTES: - March 3, 2015 - Hearing March 3, 2015 Moved to approve March 3, 2015 by Vice Mayor Jennifer Kravassi, second by Council Member Victor Olano. Approved Moved to approve March 3, 2015 Hearing by Vice Mayor Jennifer Kravassi second by Council Member Jason Barnett. Approved PUBLIC INPUT / COMMENTS : COMMENT : Barbara House 38 th St Wanted to thank people for shoveling her snow, especially Murphy and Young. Response: N/A COMMENT: Juliana Barne t, Mount Rainer Education enthusiast in the town and has been working on a project know as the 3rd grade novelist project with Thomas Stone. This was published and based in our community, working to write a second book. She is asking for support from the parents who benefit from this work but also from the town. RESPONSE: N/A COMMENT : Jeff Clark, Perry St Would like to add the information from Anacostia Trail Heritage to the newsletter. However on another note wants to know if we can get information about the Tax Yield out to residents. Suggest that residents get the account information from the treasurer if they come in to pick up and that the town have an executive meeting before the transition. RESPONSE : N/A COMMENT: Gina Morlan , Varnum St Question about the line transaction but will email. Believes that it firehouse project is a worthy project but worried about putting the money away of $400,000.00 RESPONSE: N/A COMMENT: Nina Young, Varnum St Want to see the executive minutes being approved and would like minutes to be open to public for checking. RESPONSE: N/A Mike Lightfield Proposal for CPA services Contacted by Auditor to offer the assistance to bring accounting records up to date. Accounting process for an audit is that just a process. He opened the floor for questions about the audit or his proposal. Council Member Victor Olano asked what Software he would use. Mr. Lightfield would use the town software. He specializes in Municipalities and non-profits; he would bring to the table the accounting background and get thing in place as well as policies, so that things continue moving forward. Goal would be to get the town in the right footing. Estimates 50 hours but might change, however that is that goal. Council Member Jennifer Murphy asked “when you come into town monthly how long does that  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting take you?” Mr. Lightfield responded that it depends on the size of the Town but usually takes about 5-7 hours. Treasurer- states that Lindsey and Associates has already provided some items and have been paid as well as doing some herself, so we services offered really have to be through about. TREASURERS REPORT: - PY 34 Status Policy creating has been worked on with the Mayor - Accounts Payable Schedule Request the approval in the amount of $10,00.84. Council Member Murphy has a question about the spending on staples. Treasurer has asked the Town Administrator to check with the Clerks to see where we are spending. Would like to break it down for the various departments. Motion to accept Account Payable Schedule and pay $10,000.84 by Vice Mayor Jennifer Kravassi. Seconded by Council Member Jason Barnett. Approved. - Cash on Hand- Holding Steady at $43,069.00, which is sitting in the General Budge. - Revenue and Expenditures Had a surge of revenue having more than $125,802.00 in revenue, with expenditure of $87,616.00. General Movement Miscellanies has been cut but will be moved to pay for the credit card. - Resolution for Dedication Town Center Account: Resolution to create separate account for the Town Center bank account with SunTrust. Treasurer opened the table for resident questions. Moved money from General funds for $60,000.00 and from Public Safety $200,000.00. With a total of $449,200.69 since money was already present account that is being dedicated. Council Member Murphy doesn’t want to make the money that is already in the account part of the dedication. Also states that some changes to the wording need to be made. Treasurer reminds council that we need to have a specific amount covered so please consider leaving the money in the count. Fire House Committee Input- Is eager to see the process continue and hopes to see this council begin the process. Nina Young- suggests approving what you appropriated and placing it in for the next budget. Move to table till April 3rd meeting to be reviewed and forwarded to attorney by CM Murphy, seconded by VM Kravassi. Approved - Accounting System and Audit Services Project Schedule was handed out; Treasurer is hoping that on by Friday we will have all the materials to be sent to Lindsay and Associates for audit. Moved to have the treasurer request another audit extension for at least 30 days by Council Member Jennifer Murphy, seconded by Vice Mayor Jennifer Kravassi. Approved - Solid Waste and Recycling Services  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Correction of grammar and small businesses requirements where suggested by the attorney; after we receive the contract from the Attorney it will be reviewed and passed. Motion to accept Treasurer Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved Code Enforcement : Read by Town Administrator One formal objection to the Town Businesses License fees being handled by the attorney. Motion to accept Code Enforcement Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved Town Clerk Report Motion to accept Town Clerk Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved Police Department Report Has purchase order of the new officers uniform. Changing venders and saving about $700.00 Chief interviews have begun and March 24th there will be a second round for three of the five originally interviewed. Received 25 application submitted and where reviewed and brought down to the five that where interviews last week. Motion to accept Police Department Report Report by Council Member Jennifer Murphy, seconded by Vice Mayor Kravassi. Approved Town Administrator Rep ort Invitation to the town for the Swearing-In on March 27, 2015 of the Town Administrator Request that George Denny be approved to come back on an hourly bases till transition is fully done Motion to approve that Mr. Denny is hired on an hourly rate for a month until April 30th to come out of the Town Administrators Line item by Council Member Jennifer Murphy, seconded by Jennifer Kravassi. Approved Motion to accept Town Administrator Report by Vice Mayor Jennifer Kravassi, seconded by Council Member Jason Barnett. Approved OLD BUSINESS : - Cable Media proposal Three-part proposal  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting 1. Edition workstation in order to digitize and place online for streaming will alleviate the DVDs walking away, Adobe Creative Cloud, Television software to stream the meetings and archive the meetings; Approximately $5,000.00 2. High Definition Cameras $14,750.00 –possibly the money can be gotten from the Comcast Franchise Agreement 3. Ability to do programing Motion to purchase the computer set up, of workstation, wiring, and system set up not to exceed $11,000.00 for Chesapeake system out of 5-9432 Council Member Jennifer Murphy second Council Member Jason Barnett. Approved by roll call - Line Item Resolution – table for April 3rd - Dumpster Exemption- table for April 3rd till codes talks to the Fire Martial Move that the Code Enforcement speaks to the fire martial Murphy Second Kravassi Approved - Mi Patio Motion grant an extend Mi Patio Closing time from their current closing time till 1:30am on Friday and Saturdays on a trial basis till September 2015 by Vice Mayor Jennifer Kravassi, seconded by Council Member Jason Barnett. Roll call took place and approved with 3 votes for - Town Administration Contract Moved to formally approve the Town Administrator Contract by Council Member Jennifer Murphy, seconded by Council Member Jason Barnett. Approved by roll call - Status on Recruitment of Town Administrator, Treasurer, Chief, and New Police Officer 1. Town administrator- Hired 2. Treasurer- 4 Interviews took place but need to look for candidates Move that we post another ad for town treasurer that will read “open till filled” in MML website by Council Member Jennifer Murphy, seconded by Vice Mayor Jennifer Kravassi. Approved 3. Chief- March 24, 2015 second round of interviews 4. New Officer- Hired NEW BUSINESS : -Schedule Budget Workshop dates for April Motion to schedule budget workshops on April 14, 2015 at 7pm, April 16, 2015 at 7pm, and if needed April 28, 2015 at 7pm, by VM Kravassi, seconded by Council Member Jenifer Murphy. Approved -Kids in the park day  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Sat May 16 2015, children are invited to the park to lead a more active live style. Proclamation read and signed by the Mayor. -Arbor Day Move to have Arbor Day on Sat April 11, 2015 by Council Member Jason Barnett, second by Kravassi. Approved Move to approved the purchase of a tree ($100.00) 5-9210 and refreshments ($50) 5-9205 by Council Member Jason Barnett, second by Council Member Murphy. Approved Meetings Council Meeting, April 7 and April 23 at 7:30pm Emergency Meeting March 19 th at 7pm Budget Workshop April 14 th at 7pm Budget Workshop April 16 th at 7pm Budget Workshop April 28 th at 7pm Committee Meetings: Tree – Monday, June 1st , 2015, 7:30 p.m. , Gazebo Green Team – Monday, March 23 , 2015, 7:30 p.m., Town Hall Cable – Wednesday, March 25 2015, 7:30 p.m., Town Hall CSEC– Wednesday, TBD, Town Hall PWC – Wednesday, March 31 , 2015 7:30 p.m., Town Hall Fire House – Thursday March 19, 7:30 Town H all Hispanic – April 15 at 6:30pm Town Hall Announcement s Petition to run for Mayor or Council are available from the Town Clerk during regular town office hours. Deadline for petitions is Friday, March 20, 2015 at 5pm. Town Elections will be held on Monday, May 4, 2015, from 7am to 8pm. March 27, 2015 at 6:30pm we will be having swearing-In at the Brentwood Arts Exchange of Town Administrator. Please pick up a flyer at the Town Hall or call for more information. Motion to adjourn at 11:02pm and reconvening into the executive meeting by Jennifer Kravassi, seconded by Council Member Jennifer Murphy. Approved. Meeting adjourned at 11:02pm Submitted by: ________________________________  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Magdalena Rojas Town Clerk Mayor, Rocio Treminio-Lopez Approved: _____________ ______