Mayor & Board of Trustees

\:- AGENDA MARCH 2. 2016 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00PM Board of Trustees Announcements Village Managers Report Public Comments 1. Authorize Village Manager to Execute a Professional Services Agreement with Buckhurst, Fish and Jacquemart for Planning Consulting Services rl^àc-+ c)U^\ 2. Amend Master Fee Schedule ({ro \t*-z\.e^S o.^ f'nor.^À*ù 3. Schedule a Public Hearing for a Local Law to Amend Chapter 54 with Respect to Residency Requirements for Appointed Officers Particularly the Chief of Police 4. Fire Department Membership - Rodriguez THE NEXT REGULAR BOARD OF TRUSTEES MEETING WILL BE MARCH 16,2016 AT 8:00PM  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA MARCH 2,2016 1 AUTHORIZE VILLAGE MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BUCKHURST, FISH AND JACQUEMART FOR PLANNING CONSULTING SERVICES BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute on behalf of the Village a Professional Services Agreement with Buckhurst, Fish and Jacquemart for Planning Consulting Services to prepare a Pace University Re-Use Study and a Downtown Urban Design and Planning Study as per their proposal of $7,500. Blü PlannÍrrg Via E-mail February 17,2OL6 Lori A. Sullivan, Mayor \^ rl\ T¡P r- og+ ñ Philip Zegarelli, Village Manager Village of Briarcliff Manor, Village Haf I 1111 Pleasantville Road Briarcliff Manor, NY 10510 RE: Proposal for Planning Consulting Services with respect to 1) Pace University Campus Re-Use Study; and2) Downtown Urban Design and Planning Study Dear Ms. Mayor and Mr. Zegarelli, Based on my recent conversation with Phil and Clinton Smith, Village Legal Counsel, I understand that the Village Board of Trustees (BOT) is looking for planning studies to help the BOT in its future decision-making with respect to 1) the potential re-use of the vacant Pace University Campus on Elm Road, and 2) a comprehensive urban design and planning study of the Downtown/Central Business District (CBD). This proposal is broken down into two separate and distinct scopes of work and cost estimates for each of the items listed above. Each scope of work has íts own authorization to proceed as the two projects are not related. 1. PACE UNIVERSITY CAMPUS RE.USE STUDY Scope Pace University closed its Briarcliff Manor campus in2O72 and since that time the 37- acre campus has sat vacant. Several potential applicants are interested in purchasing the property from Pace and redeveloping it for a variety of uses and the Village BOT is in need of a greater understanding of the types of uses permitted and the density and bulk of uses allowed under existing zoning, potential future zoning options for the site, and the magnitude of potential impacts associated with future re-use options. We propose to undertake this work assignment as an informal study culminating in a detailed presentation to the BOT. The presentat¡on would cover the following elements: W',r'/W BFJPLANI'llNiG CO¡n Bf,J Plannin¡¡ Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager February 17,2Ot6 Page 2 o Planning context of the site including a review of the Village Comprehensive Pla n; o Overview of existing site conditions and environmental constra¡nts; ¡ Review of existing zoning, including permitted and special permit uses, density, bulk and parking requirements, and options for clustering of potential residential development; o Review of potential re-use options currently being contemplated (i.e. L23 School and Toll Brothers); o Review of potential zoning options for the site to accommodate a range of future land use options; o Market perspective as to the viability of future options; ¡ Comparison of relative environmental impacts (i.e. traffic, school children, etc.) associated with a range of future land use and zoning scenarios; and o Recommendations for potential next steps (i.e. Community Charrette, fiscal impact ana lysis, etc.). We propose to present the findings of the above to the BOT at their March L6th meeting. The presentation will be given in PowerPoint and will include maps and othergraphic materials as needed. Copies of the presentation and other handouts as necessary will be provided to the BOT. Cost Est¡mate We propose an upset fee of 57,500 to be billed on a time and expense basis against the attached 2016 public billing rates. Should the work be completed for less than 57,500 the BOT would be billed the lesser amount. This fee includes one meeting with the BOT. TOTAL ITEM 1: s7,500 BFJ Planning Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager February L7,2Ot6 Page 3 A countersignature below will serve as authorization to proceed with work on the Pace University Re-Use Study. Agreed to: Philip Zegarelli, Village Manager Date 2. DOWNTOWN URBAN DESIGN AND PLANNING STUDY (Phase 1) lmproving the visual quality and character of Briarcliffs Central Business D¡str¡ct has been a longtime goal of the Village. This goal is expressed in the 2007 Comprehensive Plan and the Village has made efforts in the intervening years to implement the vision for the CBD (West and East Downtown) contained in the Plan. ln 2015 the Village adopted amendments to the Village Toning Code creating two new mixed-use districts - Central Business District l and Central Business District 2. These districts introduced residential as a permitted use within the CBD and among other requirements, codified the urban design guidelines for the West Downtown contained in the Comprehensive Plan. These zoning changes could result in improvements to the quality and character of the Downtown over time, but are contingent upon actions by private property owners seeking to redevelop. However, there are additional efforts the Village can take to address both the public and private elements of the Downtown, particularly along Pleasantville Road, including streetscape improvements and design guidelines, façade improvement programs, and other incentive programs. To begin this assignment we propose an initial meet¡ng with the BOT to clearly define the scope and scale of the Downtown Study and the elements to be addressed. During thís meeting we would present an overview of existing conditions in the Downtown and discuss recent efforts taken by the Village to implement the Comprehensive Plan recommendations. Following this initial meeting and presentation, we would prepare a detailed scope of work that addresses the concerns of the BOT and sets forth an action plan for addressing the concerns. BIüPlanning Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager February 17,2OL6 Page 4 For this effort, I would be joined by BFJ Urban Design Principal, Paul Buckhurst. Mr. Buckhurst created the design guidelines contained in the 2007 Comprehensive Plan and has extensive experience undertaking this type of assignment. Cost Estimate We propose an upset fee of 54,500 to be billed on a time and expense basis against the attached 2016 public billing rates. This fee covers an initial exploration of existing conditions in the Downtown and one meeting with the BOTto define a more detailed scope of work for a larger work effort to be conducted under separate contract. Should the work be completed for less than 54,500 the BOT would be billed the lesser amount. TOTAL trEM 1: $4,500 A countersignature below will serve as authorization to proceed with work on phase 1of the Downtown Urban design and Planning Study. Agreed to: Philip Zegarelli, Village Manager Date Enc: 2016 Public Billing Rates  BFJ 2016 PUBLIC BITLING RATES PRINCIPALS RATE PER HOUR P. Buckhurst S23s F. Fish s23s G. Jacquemart S23s S. Yackel S2i.o S. Favate S2L0 SENIOR ASSOCIATES J. West 522s J. Martin Szos ASSOCIATES N. Levine S14o S. Kates s 1.40 PROFESSIONAT STAFF l. Aguirre Slos L. Rennée Sros J. Douglas Sgo woRDPROCESS¡NG/PRODUCTI ON Szo su RVEYORS/TRAFFTC COUNTERS s40 URBANOMICS R. Armstrong S23s T. Lund s210  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA MARCH 2,2016 2. AMEND MASTER FEE SCHEDULE BE lT RESOLVED that the Board of Trustees does hereby amend the Master Fee Schedule for the Village of Briarcliff Manor as follows: FINAL DRAFT WILL BE EMAILED ON MONDAY  VILLAGE OF BRIARCL¡FF MANOR BOARD OF TRUSTEES AGENDA MARCH 2,2016 3 SGHEDULE PUBLIC HEARING: LOCAL LAW TO AMEND CHAPTER 54 OF THE CODE OF THE VILLAGE OF BRIARCLIFF MANOR WITH RESPECT TO RESIDENCY REQUIREMENTS FOR APPOINTED OFFICERS IN PARTICULAR THE CHIEF OF POLICE BE lT RESOLVED that a Public Hearing is hereby scheduled for the Board of Trustees meeting to hear and discuss a proposed local law to amend Chapter 54 of the Code of the Village of Briarcliff Manor with respect to Residency Requirements for Appointed Officers in particular the Chief of Police.  Draft.2/25116 Village of Briarcliff Manor/Local LadChief of Police Residency {00686864.DOC.} A LOCAL LAW TO AMEND CHAPTER 54 OF THE CODE OF Marked To Show Revisions THE VILLAGE OF BRIARCLIFF From Current Law MANOR WITH RESPECT TO RESIDENCY REQUIREMENTS FOR APPOINTED OFFICERS IN PARTICULAR THE CHIEF OF POLICE Be it enacted by the Village Board of Trustees of the Village of Briarcliff Manor, as follows: Section 1 Section ç54-2 of the Code of the Village of Briarcliff Manor is hereby amended to read as follows: *ç 54-2 Residence requirements for appointed Village officers. The Board of Trustees may, from time to time, by resolution, provide that all or any particular appointed officers or officer of the Village of Briarcliff Manor, except as set fo , need not be a resident of the Village but must be a resident of Westchester County, Putnam County or Dutchess County in New York State. B. The Chief of Police shall reside (1) in Westchester Co : or (2) in a nearest boundary lines. {00686962.DOC.}- 1 -  Draft2125l16 Village of Briarcliff Manor/Local LadChief of Police Residency {00686864.DOC.} amended to read as follows: "$ 54-3 Supersession ofState Law This article shall supersede any inconsistent provision of Public Officers Law $ 3, New York 6 5711-q. Section 3. Supersession. This local law shall supersede any inconsistent provision of Public Officers Law $ 3, Public Off,rcers Law $ 30, Village Law $ 3-300 and Unconsolidated Laws of New York $ 57ll-q. Section 4. Severability. The invalidity of any word, section, clause, paragraph, sentence, part or provision of this local law shall not affect the validity of any part of this local law which can be given effect without such valid part or parts. Section 5. Effective Date. This local law shall take effect immediately upon filing in the Ofhce of the Secretary of State of New York in accordance with the provisions of the Municipal Home Rule Law. {00686962.DOC.}- 2 -  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA MARCH 2,2016 4. FIRE DEPARTMENT MEMBERSHIP BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of David Rodriguez to the Scarborough Engine Company.  DEÑNIS L, REILLY, CHIEF Briarcliff lVlanor ROBÉRT M. GARCIA, 1'I ASËt. ChIêf Fire Department PETER J, FULFREE, 2"'r AsÈi. Chtëf 1111 Pleasantville Roacl Emergency 91'l Briarcliff Manor, NY 105'10 e hief s lìlfiee (Éil4) 941-087s Fi:x (!114)944-2758 Office of the Chief Oflclnr¿f0 E-mail: fdchief@briarcliffmanor.org ,9()1 DATE: December 74,2075 TO Christine Dennett, Village Clerk Briarcliff Manor Board of Trustee's FROM Chief Dennis Reilly - Briarcliff Manor Fire Department SUBIECT: NEW MEMBER - Request for Village Approval Honorable Mayor and Trustees; David Rodriguez, born April 73,7993 and residingat20 Waller Avenue, Ossining, NY has applied for membership in the Briarcliff Manor Fire Department. The applicant listed above, has been vetted by the Scarborough Engine Company Membership Committee and determined to meet the criteria set forth by the Briarcliff Manor Fire Department. FURTHERMORE, the Chief of Department has performed an Arson Background Check on said member who has been found to have NO record of Arson Conviction. you for your of Dated: I é, 16 /''ó-/6 - Briarcliff Fire C Dated A_â S_/ ta k - Christine Dennett Dated