Mayor & Board of Trustees

AGENDA DECEMBER 7 20'16 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00PM Board of Trustees Announcements Village Managers Report Public Comments 1. Authorize Village Manager to Execute a Professional Services Agreement with RGR Landscape 2. Budget Amendments - Non Budgeted Line ltems 3. Fire Department Membership - Rocha 4. Village Justice Court Annual Auditor's Report FY 15-16: acknowledge and accept 5. Minutes o November 16, 2016 Regular Meetíng THE NEXT REGULAR BOARD OF TRUSTEES MEETING WILL BE DECEMBER 2l , 2016 AT 8:00PM  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER7,2016 1 AUTHORIZE VILLAGE MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH RGR LANDSCAPE FOR PLANNING AND DESIGN SERVICES BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute on behalf of the Village a Professional Services Agreement with RGR Landscape for Planning and Design Services for the Pleasantville Road Streetscape Study as per their proposal totaling $48,500. RGR Larrlscape October 19,2OL6 Lori A. Sullivan, Mayor Philip E. Zegarelli, Village Manager Village of Briarcliff Manor lllL Pleasantville Road Briarcliff Manor, NY 10510 PZesa relli@ b ria rcliffma nor. ors Re: Pleasantville Road Streetscape Study Landscape Design, Planning, and Cost Estimating Services Dear Mayor Sullivan and Mr. Zegarelli, We are very pleased that you are considering RGR Landscape to provide planning and design services for the Pleasantville Road Streetscape Study in Briarcliff Manor. The project area includes the commercial corridor along Pleasantville Road beginning essentially at Village Hall and extending northwesterly to the íntersection with North State Road. Based on my understanding of the project as a result of the recent public meeting, we have prepared the following scope of work and fee proposal for your consideration. 1.0 Project Parameters We understand that the Village is seeking professional assistance in (1) documenting and assessing streetscape conditions along Pleasantville Road; (2) identifying the important issues in terms of the condition and appearance of the various streetscape elements as well as pedestrian safety; and (3) developing appropriate recommendations and an implementat¡on strategy for streetscape enhancement. ln addition, we understand that the scope of work should address the land ownership issue and develop a strategy for implementing the needed streetscape improvements on portions of properties that are privately owned as well as on publicly owned property. R OÉ,.)f!ì-. / :ìOtSC:'r,SiA .11/\ /\ì'r /,{ fll\¡i' li lìA To that end, we believe our unique workshop process will be especially relevant and useful for this project as a vehicle for engaging public participation and gathering input as well as for discussing the land ownership issue. These interactive workshops, which we have used for many similar public projects, are very efficient forums for establishing goals, identifying important issues, setting priorities, and evaluating alternatives as part of an overall planning and design process. These working sessions will be a convenient and effective means by which we can work WV'/!V ìIGRI ANI]SCAPT COM RGR La,ntlscape with the Streetscape Committee to assess existing conditions, identify and consider potential opt¡ons, and reach consensus on the most appropriate program of improvements to meet the goal of providing a safe, comfortable, and attractive pedestrian environment for all users. ln addition, as recommended, our scope of work includes an initial site walk with the Streetscape Committee as well as visits to several nearby communities to compare and evaluate other streetscape projects with respect to the issues and problems that we identify in Briarcliff Manor. 2.0 Project Team The project team we propose for this project includes the architectural and landscape design staff of RGR Landscape; Sarah Yackel, Principal of BFJ Planning to provide coordination and input regarding the land ownership and other planning issues; and Bob deBruin of deBruin Engineering to provide input regarding site utilities and cost estimating. RGR staff who may be involved with the project include: o Geoffrey Roesch, AlA, ASLA, LEED AP ND, Principal-in-Charge o Tanya Moran, RA, PrincipalaA/aC o Sid Burke, ASLA, Senior Associate, Senior Landscape Architect o Wan-Li Fang, RA, Architectural/ Landscape Designer o Carrie Eastman, LEEP AP, Landscape Designer o Yan Wang, Landscape Designer 3.0 Scope of Services t. Task l: Data Gathering, Programming a. Site Visit and Tour of Comparable Streetscape Projects: Members of the consultant team along with members of the Streetscape Committee will walk the project site to discuss the existing conditions and develop a preliminary list of issues and problems. ln addition, the consultants and the comm¡ttee will tour several nearby communities to develop a common understanding of comparable streetscape enhancement projects and evaluate the relative degrees of success, identify any new and interesting materials and design strategies, and determine those features that may be applicable to the Pleasantville Road commercial corridor. b. lnventory and Analysis: The consultant team will conduct site reconnaissance and research to develop general site, context and user Briarcliff Manor Streetscape Proposal, IO /19/ 16 Page2  Rülì [,i.uxlsca¡re information. Using existing mapping, a set of project base maps will be prepared at an appropriate scale to record and assess the information. (1) Background Research: Any existing relevant information, including previous reports, studies, and construction documents will be reviewed, (2) Context: lssues relevant to the project will be identified including access and circulation, land use, existing streetscape elements, and genera I neigh borhood context. (3) Site Conditions: lmportant existing features will be identified and documented including the width and condition of sidewalks, the location of visible utilities structures, bus stops, street trees, benches, and any other relevant existing conditions information; (4) Regulatory lssues: Pertinent AASHTO and ADA Standards, applicable codes, and environmental regulations will be identified as well as the requirements for any necessary permits and approvals. c. Workshop l: During Task l, at the discretion of the Village, appropriate members of the community, including residents, merchants, and public officials, will be identified and invited to participate as part of an ongoing Streetscape Committee. Once the working group has been assembled, the consultant team will conduct the first of two interactive workshops. The workshop will begin with a review and discussion of the site walk and the tour of comparable projects as well as the inventory and data gathering work completed to date. The land ownership situation and potential problems will also be defined. With a common understanding of previous studies, existing conditions, land ownership, and regulatory issues, the workshop participants will then be encouraged to establish goals, identify the important issues, create a "wish list" of possible improvements, determine basic design parameters, and set priorities for the project. d. Program: Based on the data gathering effort and the results of the first workshop, a preliminary summary of possible streetscape improvements will then be developed for the project area. This summary will form the basic programmatic outline for the design effort. e. Products: The results of Task l will be summarized in a brief working report. 2. Task ll: Conceptual Desisn Briarcliff Ma nor Streetscape Proposa l, IO / 19 / 16 Page 3  L^\,: ji_ ^.i.': ,\tr-,il¡T:(_ -l_;a PìGIì Lantlscape )i '- :lAt ,!l:1(l '; -!ì::-s(-,\P[ )r5 c¡r NË( _ilf: I lì o;l,r _,,\¡l ¡ilf\ Lì r;l-r) (-r(l1(-¡t,t Dt.:ll,;i'l a. Alternatives: Utilizing the results of the inventory and analysis work, we will identifu and evaluate the various options with regard to regulatory issues, cost/benefit implications, user needs, community concerns, aesthetic considerations, and for conducting public improvements on private property. The most promising options will then be assembled as alternative plans. Each alternative (up to three) will be illustrated along with its relative merits, p rob le ms, a nd order-of-magn itude costs. b Workshop ll: The alternatives will then be presented and reviewed at a second workshop. The same group of workshop participants will consider each alternative in light of the goals and priorities that were established at the outset. Each alternative will be presented and evaluated with respect to its relative merits, potential impacts, constructability, permitting requirements, and cost. After a thorough review and discussion, the workshop partic¡pants will reach consensus on the preferred alternative, which may be one of the alternatives presented or a combination of featu res from several a lternatives. 3. Task lll: Presentation Graphics a. Review Meeting: Following the second workshop, the consultant team will meet with the Village project team to review the results and to determine any changes or adjustments that should be made to the preferred alternative priorto the preparation of final drawings. b. Products: A rendered site plan wíll be prepared to illustrate the important features of the preferred alternative. The illustrative plan will be accompanied by supporting sketches and up to three photo-simulations of selected street views as well as a conceptual-level cost estimate based on the preferred vocabulary of streetscape elements. c. Public Meeting: The preferred streetscape plan will then be presented to the commun¡ty at a public meeting. 4.0 Proposed Compensation BosicSeruices: RGR Landscape S3o,ooo.oo Briarcliff Manor Streetscape Proposal, 70/t9/76 Page 4  i-,1\, I 5iÀP:,¡,;lr- i j T :1,--1, i :. IltiR La,nclscape S;i .LAi\\I\]C rñ::-SCÍ\FE ftS (j\i -1 RËC,lì[;LTIO'l P ,¡1\ llll.i-; EC.O -aC { ¡\t Df .¡lt:i\l BFJ Planning S1O,OOO.OO deBruin Eneineerine S 8.500.00 Basic Services -Total Fees S48,5oo.oo Additionol Seruices: All additional services will be billed in accordance with the following Schedule of Hourly Rates: Principal ll- Principal-in-Charge S 240.00 per hour Principal I - QA/aC S 190.00 per hour Associate Principal / Sr. Landscape Architect S 175.00 per hour Architect / Landscape Architect S 130.00 per hour Landscape Designer S 115.00 per hour Landscape lntern S L00.00 per hour BFJ Principal 5210.00 per hour Reimbursable Expenses: Project expenses, including printing, plotting, overnight delivery messenger, and travel in excess of 50 miles will be billed at cost. Again, we are very pleased that you are considering RGR Landscape to provide planning and landscape design services for this project. Please let me know if you have any questions or require additional information. A countersignature below will serve as authorization to proceed with work on the Pleasantville Road Streetscape Study. Sincerely, R. Geoffrey Roesch, AlA, ASLA, LEED AP ND Principal, RGR Landscape Architecture & Architecture, PLLC Agreed to Philip Zegarelli, Village Manager Date Briarcliff Manor Streetscape Proposal, I0 /19 / !6 Page 5  VILI.AGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER7,2016 2. BUDGET AMENDMENT, NON.BUDGETED LINE ITEMS BE lT RESOLVED that the budget for Fiscal Year 2016-2017 is hereby amended as follows: lncrease Expenses - Contractual Services (A51 12.460) by $57,495.00 lncrease Revenue - Miscellaneous Revenue (40101 .2770) by $57,495.00 lncrease Expenses - lnspection Costs - Club (A3620.460.C1ub) by $t 50,000.00 Contingency (A1 990.499) by $588,825.00 TOTAL $738,825.00 lncrease Revenue - Building Permít Fees - Club (401 06.2555.C1ub) by $738,825.00 lncrease Expenses - Special Matching Expenses (L7410.206) by $t,000.00 lncrease Revenue - Special Gifts (L0108.2705) by $ 1,000.00  BUDGET AMENDMENT REQUEST FORM Increase Expenses Muni Code Budget Line $ 57,495.OO 45112.460 Contractual Services Increase Revenue Muni Code Budget Line $ 57,495.00 AOtOt.2770 Miscellaneous Revenue Reason for Amendment Request: Adiust offsetti ng revenue and expense lines for the Con Edison payment received to pave roads tzl ,ltc sie Department Date Signed Village Manager Ap Date Signed ØrþLfìfu Village Treasurer Approval p-l .f ,e Date Signed lf over S10,000, Board of Trustees Approval Date \"yrùL- Qr^^Qù's ç.^-Å^ I" Cfn¡u- \ G..--  July 5, 2016 Mr. Philip E. Zegarelli Village Manager Village of Briarcliff Manor lLL Pleasantville Road Briarcliff Manor, NY 105L0 Re: Agreement for Paving Dear Mr. Zegarelli, This letter confirms the agreement between Consolidated Edison Company of New York, lnc. and the Village of Briarcliff Manor concerning repaving of certain streets ín connection with utility-related work performed by Con Edison. Con Edison obtained permits from the municipality to perform work on the following streets: Any obligation that Con Edison had, or may have, to perform repaving in connection with the streets listed above shall be performed by Briarcliff Manor. Con Edison will reímburse Briarcliff Manor for this work at the firm, all-inclusive rate of $1.73 per square foot of repaved roadway. Con Edison will only be responsible for the square footage necessary to repave the areas covered in the permits(s), unless otherw¡se agreed to ¡n writing. Con Edison has agreed to pay the Village of Briarcliff Manor 557,495.00 for the roadway listed above in lieu of performing final restoration. Please confirm this agreement on behalf of Briarcliff Manor. Sincerely, MichaelW. Thompson Construction Manager Village of Briarcliff Manor / \\ (\^-k*tl àÒ\ b  BUDGET AMENDMENT REQUEST FORM Increase Expenses Muni Code Budget Line $ 150,000.00 43620.460.C|ub Inspection Costs - Club $ 588,825.00 A1990.499 Contingency Total: $738,825.00 Increase Revenue Muni Code Budget Line $ 738,825.00 40106.2555.CIub Building Permit Fees - Club Reason for Amendment Request: Adiust offsetting The Club permit revenue line as well as inspection/ consultant cost expense line. tzl.l tu ng Department Head Date Signed \ Village Manager App Date Signed Village Treasurer Approval t zlz lú Date Signed lf over S10,000, Board of Trustees Approval Date: v--  BUDGET AMENDMENT REQUEST FORM Increase Expenses Muni Code Budget Line $ 11000.00 L74LO.206 Library Special Matching Expense Increase Revenue Muni Code Budget Line $ 11000.00 L0108.2705 Library Special Gifts Reason for Amendment Request: Adjust offsetting Library revenue and expenses due to a children's program grant from the Westchester Libra ry System lz z tc Signat ng e partment Head Date Signed Village Manager Date Signed z Ié Village Treasurer Approva I Date Signed lf over SL0,000, Board of L^^ €rC\.s^^/\4A 8 To: Ed Ritter From: Shelley Glick Date: October 17,20L6 Re: Check #4225 STEM Super Sonics Mini-grant from the Westchester Library System. Please accept the attached check in the amount of $L,000.00 from the Westchester Library System for a children's program grant which was held in September 20L6 at the Library. lncrease Revenue - Special Gifts (10L08 .2705Ì.by S1,000 We have submitted invoices into MUNIS to be paid out of Special Matching expenses (L74L0.206) o $938.00 to be paid to program conductor Matthew Cantello o $36.59 to be reimbursed to Library Petty Cash for purchase of refreshments for program Thank you, HL  it a a ra 5¿lL] WnttÈ Ét8Ü15 NO¿|C¡. 5Urre z\JU a a t a a a #süf;hesteil^ Tarrytown, N Y lOSgl-5ll() ptrone 914-674-360e tta RARY SYSTTM fax 914-674-4.tSS vr¿w'v.r,vestchèste rl ibraries orcr Aprìl 18, 2016 Melinda Greenblatt Ðirector Briarciiff Manor Pr¡blic Library I-ibrary Road Briarcliff Manor, NY 105 iù Dear Melinda" ons! This letter ëm Manor public Library and Library System im s STEM Mini-Grant program. The goal ofthe project is to support youï program - super Sonics: Science oiSoun¿ ana Listening to Music. Tire project activities will take place summ*i zoto. IVLS of $1 sed to pay expenses as outlin d upo on of invoices which detail requeeted for reÍ¡nbursement ptrease note th¿t no reimbursements will be made for sales tax on purchases. BriarcliffManor Public Library agrees to: ¡ Oversee implementation of,the project, including paying âny coilabo¡atod pætner fees and supplies fot the prograrn and to assign a staff rnembå. ui point-of-contacfwith IVLS. ¡ Paftieipate in appropriate evaiuation/assessment components" measuring outcones base.d on stated goals and objectives. ¡ Provide documentation of program and culrninating event through photographs and/or video, o Credit WLS in all related program rnaterials with the following credit 1inã: ' o This progrøm is made possible in part withfimdsftom'Wbstchester Librøry System,s Mini-Grant Init¡ative supported bv Entergl snd con Edison, t Spend funds in a tirnely manner in accordance with program requirements. Submit accurate and timely repotts, as definod by ìvLS aud main'rain ' program accurate and detailed records- Final reports are due within 30 days afterthe program's conclusion. ¡ Participate in a hnal workshop wifh all fi¡nded participants to assess progràm effectiveness, share best practices and identify sustainability strategies. ' All photo and video documentation of workshops, perforrnances and related events created under the terms of grant_ge the properfy of IVLS. wi,S agrees to make these thi: materials available without r:estriction to WLS patlner libraries. If you agree with tl'e terms and condirions mentioned above, please s e-mail (in PDF format) Iabeled with your 3 digit library code: or fax send a hard copy ofthe agreemÊntto Francine Feuermân, chief Fin system, 540 v/hite Plains Road, Tarq,town, Ny 1059i, through the u. Sincerely, I Lþ-1 1¿\Å- --+> Terqr Kirchner Executive Director Em powering I lbraries. Enrpowering comm un lties"  ídyee ÞnarcilII lvtanor Publtc Ltþrary Vendor lD BRI 422 Account #: 10/6/201 lnvoice Dtscount AEnount 10616 STEM mini grant $0 00 $1,000 0 4?25 WESTOfIESÎEN IFRARY SYSTEM OSESAÉ tr Ádertl*t0furn CdñdMd ffi 47¿ 6Cû WÞ$TE PÊÁlNg RcAD SÉE 206 t-r36-t¡260 4ß/fquNf f 016 $f , "c0 TO TFfE OROER ÛF a, L  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER 7, 2016 3. FIRE DEPARTMENT MEMBERSHIP BE lT RESOLVED, that the Board of Trustees of the Village of Briarclíff Manor hereby approves the membership of Gabriella Rocha to the Briarcliff Manor Fire Company.  DENNIS L, REILLY, CHIEF Briarcliff Manor ROBERT M. GARCIA, 1"tASSI, ChiEf Fire Department PETER J. FULFREE, 2''d Asst. Ghief 111'1 Pleasantville Road 't Emergency 911 Briarcliff Manor, NY 10510 Chief s Office (914) 941-0879 Fax (914) 944-2758 Office of the Chief E-mail : fdchief@ bria rcliffma nor.org NI zf9 ,901 DATE: November, 72 201.6 TO Christine Dennett, Village Clerk Briarcliff Manor BoarC of Trustee's FROM Chief Dennis Reilly - Briarcliff Manor Fire Department SUBIECT NEW MEMBER - Request for Village Approval Honorable Mayor and Trustees; Gabriella Rochal, born [fune 22,79941and residingat[21.7 North Highland Ave, Ossining New York 70562] has applied for membership in the Briarcliff Manor Fire Department. The applicant listed above, has been vetted by the [ScarboroughMembership Committee and determined to meet the criteria set forth by the Briarcliff Manor Fire Department, FURTHERMORE, the Chief of Department has performed an Arson Background Check on said member who has been found to have NO record of Arson Conviction. The Chief of Department Requests that the Village of Briarcliff Board of Trustee's approve the application set before you and send such confirmation to Chiefs Office at your earliest convenience, T you for your Dated: November \2, 201-6 Chief of Secretary - Briarcliff Fire Company I r"t"å/ lø ///)^ It-1'7-lQ Vi - Christine Dennett Dated  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER 7 , 2016 4. VILLAGE JUSTICE COURT ANNUAL AUDITOR'S REPORT FOR FY 2015-2016 BE lT RESOLVED that the Village Justice Court conducted an lndependent Audit for Fiscal Year 2015-2016 in accordance with Section 2019-a of the Uniform Justice CourtAct. BE lT FURTHER RESOLVED that the Board of Trustees does hereby approve and accept into the record the Village Justice Court lndependent Audit for Fiscal Year 2015-2016.  Støte of î{ew {orfr 'Unfiel Court Slstem 25 ßeaver Street trfew (orfr, t\f.(. 10004 (212) 428-2100 of the board's proceedings. P> In order to improve accountability and controls over Justice Courts, the Unified Court System's (LICS) Action Planfor the Justice Courts requires the UCS Internal Audit unit to monitor town and village board compliance with section2019-a. Accordingly, I am requesting that you provide a copy of your most recent audit or examination (calendar year ending 2015 or fiscal year ending in2016) of your local court's records and a copy of your board resolution acknowledging that the required examination or audit was conducted. Please email the report and the resolution to jcasazza@nycourts.gov or forward to Joan Casazza,Intemal Control Liaison, NYS Office of Court Administration, 2500 Pond View, Suite LLOI, Castleton-on-Hudson, NY 12033. If you have any questions, please contact Joan Casazza at (518) 238-4303 or at the email listed above. Thank you for your cooperation. Very truly yours, //, /smw c: George Danyluk, CIA Joan Casazza, CIA Village of Briarcliff Manor, New York Village Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended May 31 ,2016  PKI cfCONNOR DAVIES ACCOUNTANTS AND ADVISORS lndependent Auditors' Report The Honorable Mayor and Board of Trustees of the Village of Briarcliff Manor, New York Report on the Financial Statements We have audited the accompanying statement of cash receipts, cash disbursements and cash balances of the Village Justice Court of the Village of Briarcliff Manor, New York, as of and for the year ended May 31,2016, and the related note to the financial statement. Managemenf's Respo nsibility for the Financial Statement Management is responsible for the preparation and fair presentation of this financial statement in accordance with the basis of accounting described in Note 1; this includes determining that the cash basis of accounting is an acceptable basis for the preparation of the financial statements in the circumstances. Management is also responsible for the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or erro Au ditors' Responsi b i I ity Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. ln making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. PKF O'CONNOR DAVIES, LLP 500 Mamaroneck Avenue, Harrlson, NY 10528 I Tel: 914.381.8900 I Fax: 914.381.8910 I www.pkfod.com pKF O'Connor Davi€s, LLP is a member f¡rm of the PKF lnternational Limlted network of legally independent flrms and doee not aoc€pt any responsibllity or liability for the actions or inactlons on the part of any other indlvidual member flrm or flrme. Opinion ln our opinion, the financial statement referred to in the first paragraph presents fairly, in all material respects, the cash receipts, cash disbursements and the cash balances of the Village Justice Court of the Village of Briarcliff Manor, New York as of May 31, 2016 and for the year then ended, in accordance with the basis of accounting as described in Note 1. Basís of Accounting We draw attention to Note 1 of the financial statement, which describes the basis of accounting. The financial statement was prepared on the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to that matter. Restriction on Use This report is intended solely for the information and use of the Board of Trustees, the Office of Court Administration and management and is not intended to be and should not be used by anyone other than these specified parties. PKf î'hrrw bortuu, /J.P PKF O'Gonnor Davies, LLP Harrison, New York November 4,2016 Village of Briarcliff Manor, New York Village Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended May 31,2016 Fines Justice Justice Joint Code Sullivan Bail CASH RECEIPTS Bail $ $ $ 139,881 Fines, fees and other 197 417 30,599 Total Cash Receipts 197,417 30,599 139,881 CASH DISBURSEMENTS Remittances to Village 198,369 32,499 Bail refunds and bail applied to fines and forfeitures 19,281 Total Cash Disbursements 198,369 32,499 19,281 Excess (Deficiency) of Cash Receipts Over Cash Disbursements (952) (1 ,900) 120,600 Cash Balances - June 1 ,2015 15,535 4 835 4,250 Cash Balances - May 31,2016 $ 14,583 $ 2,935 $ 124,850 CASH BALANGES REPRESENTED BY Amounts due to Village $ 14,583 $ 2,935 $ Undisposed cases 124,850 Cash Balances - May 31,2016 $ 14,583 $ 2,935 $ 124,850 The accompanying notes are an integral pad of this schedule Village of Briarcliff Manor, New York Village Justice Court Note to Financial Statement Mav 31 .2016 Note I - Summarv of Siqnificant Accountinq Policies A. Basis of Accounting This financial statement was prepared on the basis of cash receipts and cash disbursements in conformity with the accounting principles prescribed in the New York State Handbook for Town and Village Justices, which is a comprehensive basis of accounting other than generally accepted accountiñg principles. Under this basis of accounting, revenues are recognized when cash is received and expenditures are recognized when cash is disbursed' B. Deposits and Risk Disclosures Cash and Equivalents - Cash and equivalents consist of funds deposited in demand deposit accounts, time deposit accounts and certificates of deposit with original maturities of less than three months. The Village Justice Court's deposits and investment policies follow the Village of Briarcliff Manor, New York's policies. The Village's investment policies are governed by state statutes. The Village has adopted its own written investment policy which provides for the deposit of funds in FDIC insured commercial banks or trust companies located within the state. The Village is authorized to use demand deposit accounts, time deposit accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury, U.S, Agencies and obligations of New York State or its political divisions, and accordingly, the Village's policy provides for no credit risk on investments. Collateral is required for demand deposit accounts, time deposit accounts and certificates of deposit at 1OO% of all deposits not covered by Federal deposit insurance. The Village has entered into custodial agreements with the various banks which hold their deposits. These agreements authorize the obligations that may be pledged as collateral. Such obligations inólude, among other instruments, obligations of the United States and its agencies and obligations of the State and its municipal and school district subdivisions. Custodial credit risk is the risk that in the event of a bank failure, the Village's deposits may not be returned to it. GASB Statement No. 40 directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance and the deposits are either uncollateralized, collateralized by securities held by the pledging financial institution or collateralized by securities held by the pledging financial institution's trust department but not in the Village's name. The Village's aggregate bank balances that were not covered by depository insurance were not exposed to custodial credit risk at May 31 ,2016' The Village was invested only in the above mentioned obligations and, accordingly, was not exposed to any interest rate or credit risk. *****  Village Board of Trustees Regular Meeting November 16,2016 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 16th of November,2016 commencing at 8:00 p.m. Present LoriA. Sullivan, Mayor Mark Pohar, Deputy Mayor Cesare DeRose, Jr. Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee Also Present Philip Zegarelli, Village Manager Clinton Smith, Village Counsel Absent Christine Dennett, Village Clerk Public Hearinq to Amend the Special Use Permit for St. Theresa's Church Upon motion by Trustee Wilson, seconded by Trustee DeRose, the Board voted unanimously to open the public hearing. The Board entered the Planning Board recommendation into the record There were no public comments. Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to close the public hearing. Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution as amended: WHEREAS, by Resolution adopted October 3, 1996, the Board of Trustees of the Village of Briarcliff Manor issued a Special Use Permit for continued operation as a place of worship ("Special Use Permit") to St. Theresa Catholic Church (the "Owner") located at 1394 Pleasantville Road (the "Premises"); and WHEREAS, the Special Use Permit has been amended from time to time; and 1  WHEREAS, the use included the operation by the Archdiocese of New York of a not-for-profit nursery school at the Premises, which school use was discontinued by the Archdiocese of New York in 2013; and WHEREAS, commencing in or about September 2016, a not-for-profit private nursery school known as Little Hands Little Feet (the "Nursery School") commenced operation of a nursery school at the Premises; and WHEREAS, by application dated October 21, 2016, the Owner has applied for an amendment of the Special Use Permit to permit the operation of the Nursery School at the Premises; and WHEREAS, pursuant to Village Code Section 220-6(C), the Board of Trustees referred the application for amendment of the Special Use Permit to the Planning Board for report and recommendation; and WHEREAS, at its meeting of November 9, 2016, the Planning Board reviewed the application for amendment of the Special Permit Use Permit as referred and issued a recommendation that the Board of Trustees approve the amendment to the Special Use Permit to permit the operation of the Nursery School for reasons stated in said recommendation memo, a copy of which is annexed hereto and incorporated herein; and WHEREAS, pursuant to Village Code Section 220-6(C), the Board of Trustees held a duly notice public hearing on November 16, 2016, at or about 8:00 pm at which time the public was invited to provide comments on the Special Use Permit; and WHEREAS, the Board of Trustees has reviewed a Shod Environmental Assessment Form submitted by the Applicant and has determined that the Project is an Unlisted action in accordance with the New York State Environmental Quality Review Act ("SEQRA"). NOW THEREFORE, BE lT RESOLVED THAT, in accordance with SEQRA, the Board of Trustees hereby determines that the proposed action will not have a significant impact upon the environment as it will not significantly alter the existing use of the Premises and it will not have an adverse impact upon the character of the area; and BE lT FURTHER RESOLVED THAT the Special Use Permit is hereby amended to permit the operation of the not-for-profit Nursery School and said Special Use Permit is hereby renewed and extended retroactively to October 3, 2018; and BE lT FURTHER RESOLVED THAT should the Church desire to renew this Special Use Permit for another five year period, the Church shall be responsible for requesting the renewal at least sixty (60) days prior to the expiration of the Special Use Permit; and 2  BE lT FURTHER RESOLVED THAT the Special Use Permit incorporates the findings and conditions set forth in the Planning Board's recommendation memo and provisions of the application of the Church, and any substantive change in the operation of the Nursery School, or the use of the Property overall shall place the SpecÍal Use Permit and any associated Certificate of Occupancy in jeopardy and subject to revocation by the Village; and BE lT FURTHER RESOLVED THAT except as othenruise provided herein, all other terms and conditions of the Special Use Permit as amended and renewed from time to time shall remain in full force and effect. Board of Trustees Announcements bv Trustee Zirman Mayor Sullivan thanked everyone that attended and took part in the Veterans Day Medal of Honor Event. . The Library has hosted a number of programs that were very well attended. For information on upcoming programs, please review their brochure online. . The Village was voted one of the top 20 safest communities in the country and number one in the county. . The Police and Fire Department have had a number of calls. Thank you for all that you do. . The new firetruck will be delivered in the next couple of weeks. . Registration is underway for Recreation Programs. . The Winter Brochure will be available next week. Villaqe Manaqers Report The shredder event was a huge success. The pavilion work has begun. The work at 9A and North State Road is waiting on Westchester County The project at the Birritella's corner will begin soon. Con Edison has completed their gas main work and paving needs to be done. a Anyone that wants to file a building permit to meet the deadline for the accessory building local law needs to do so by December 31,2016. Neighborhood Park work is nearly completed. The Holbrook Sewer Project is moving along well. Fall sports are coming to a close and the fields will be winterized. The first lap of leaf pickup is almost done. Taxes are due by January 3,2017. Public Comments There were no public comments J Election Resolution for Annual Villaqe Election 2017 Upon motion by Trustee DeRose, seconded by Deputy Mayor Pohar, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that the annual Village Election will be held in the Village of Briarcliff Manor on Tuesday, March 21,2017 between the hours of 6:00am and 9:00pm during which the polls will be open. BE lT FURTHER RESOLVED that the following Village Offices are to be elected at the annual Village Election of March 21,2017 for the terms as set forth herein Office Term Mayor 2 Years Trustee (2) 2 Years Village Justice 4 Years Authorize Villaoe Manaoer to Execute an Amendment to an Aqreement with New York State Department of Transportation to Adiust the Snow and lce Asreement for 201 5-201 6 Upon motion by Trustee Wilson, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with the New York State Department of Transportation to amend the lndexed Lump Sum Municipal Snow and lce Agreement for the period from July 1,2015 through June 30, 2016. Minutes Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the minutes of the October 19,2016 Regular Meeting and the October 26,2016 Special Meeting. Adiournment The Board stated they would reconvene their work session briefly The work session scheduled for Wednesday, November 23,2016 has been canceled. The next regular meeting and work session will be held on December 7,2016 beginning at 7:00pm. The Board wished everyone a happy and healthy Thanksgiving. Upon motion by Trustee Wilson, seconded by Deputy Mayor Pohar, the Board voted unanimously to adjourn the meeting at 8:30pm. 4 Respectfully Submitted By, Christine Dennett Village Clerk 5