Mayor & Board of Trustees

Village Board of Trustees Regular Meeting November 28, 2018 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor at the William J. Vescio Community Center, at 1 Library Road, Briarcliff Manor, New York on the 28th of November, 2018 commencing at 8:00 p.m. Present Lori A. Sullivan, Mayor Cesare DeRose, Jr. Deputy Mayor Kevin Hunt, Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee Also Present Philip Zegarelli, Village Manager Daniel Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Pledge of Allegiance Board of Trustees Announcements by Trustee Zirman • The Fire Department wants to remind everyone to be careful with space heaters. • The Library has many upcoming events and the Fall Brochure is available. Visit the website for more information. • The Recreation Fall Brochure is online. Please sign up for Recreation News. • Platform Tennis Season has begun. Get your permits. • The Bonfire and Sing-A-Long will be on December 9th. • Visit the Village website and sign up for weekly updates from the Village Manager. Village Managers Report by Village Manager Zegarelli • December 7th is the Staff Holiday Party. Village Hall will close at 1pm. • The menorah lighting will be on December 5th. • Con Edison hit asbestos in their work on the bridge over Route 9A. • The Pocantico River Bridge work is furloughed until the Spring. • The sidewalk by CSI was temporarily fixed and will be completed in the Spring. 1 • Leaf pickup has begun. Please keep leaves off the streets and sidewalks. • 2019 Parking Permits are on sale. • The 2nd half of Village taxes are due in December. Public Comments Mr. Bruce Yeager of Central Drive stated a violation was issued to the contractor at the Club for doing work on Sunday and he encouraged the Board to impose the maximum penalty. He stated the plastic wasn’t secured on the building and it was making a lot of noise. Ms. Milano of Colby Lane stated a private carter was picking up garbage 6 days a week at 5:30am. Mayor Sullivan urged her to call the Police Department while it was happening so they could write a summons. She requested Village Engineer Turiano write a memorandum to the Police so they’re aware of the restricted time for garbage pickup. Election Resolution for Annual Village Election 2019 Upon motion by Trustee Hunt, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the annual Village Election will be held in the Village of Briarcliff Manor on Tuesday, March 19, 2019 between the hours of 6:00am and 9:00pm during which the polls will be open. BE IT FURTHER RESOLVED that the following Village Offices are to be elected at the annual Village Election of March 19, 2019 for the terms as set forth herein: Office Term Mayor 2 Years Trustee (2) 2 Years Budget Amendment Upon motion by Trustee Wilson, seconded by Deputy Mayor DeRose, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the budget for fiscal year 2018-2019 is hereby amended as follows: BUILDING INSPECTOR FOR 190 LONG HILL ROAD Increase Revenue A0106.2556 Building Dept. Fees $4,790 2 Increase Expense A3620.103 PT Building Inspector $4,790 PEG FUNDS Increase Revenue H0101.2770 Other Revenue $11,005 Increase Expense H1230.201.15PEG PEG Funds $11,005 Authorize Village Manager to Execute Fire Protection Agreements with Mount Pleasant Upon motion by Deputy Mayor DeRose, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute a Fire Protection Agreement with the Town of Mt. Pleasant for fire protection services to the Briarcliff East Fire Protection Districts in the amount of $15,147 to expire on December 31, 2018. BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a Fire Protection Agreement with the Town of Mt. Pleasant for fire protection services to the Northeast Briarcliff Fire Protection District in the amount of $30,215 to expire on December 31, 2018. Authorize Village Manager to Execute Renewal of a Fire Protection Agreement with the Town of Ossining for Fire District 20 Upon motion by Trustee Zirman, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: Whereas, recognizing the shortage of available volunteer fire department personnel due to the onset of World War II and on or about March of 1942, the TOS contracted with the VBM for such fire protection, said delineation of TOS parcels becoming what is commonly designated as TOS FD-20; and Whereas, The VBMFD continues faithfully to provide expert, professional fire services not only to the residents of VBM but those within TOS FD-20 having served since 1942 to the present without interruption, challenge or problem; and Whereas, by mutual agreement between TOS and VBM in November 2017, the VBM redefined the parameters, terms and conditions and costing formula effective for TOS’s 2018 calendar year becoming the basis for all subsequent annual contractual agreements since; and Whereas, upon discussions between the TOS and VBM and notwithstanding the existing formula currently in place, an agreement had been mutually reached to extend the approved 2017 costs of service at $152,620.77 for the current 2018 3 calendar year to be adjusted by an 1.84% ($2,808.22) increase (the 2018 NYS Tax Revenue Cap for Towns) for a total contractual amount of $155,428.99; and Whereas, the TOS and VBM have both agreed to extend the pricing of the current FD-20 contract ($155,428,99) for the calendar year 2019 on the same terms and conditions subject only to the addition of the 2019 NYS Tax Revenue Cap for Towns of 2.00% ($3,108.58) for a total contractual amount of $158,537.56; and Whereas, this contract shall be in effect for the 2019 calendar year and both the TOS and the VBM agree to revise, refine and adjust the formula for any future years on a mutual basis and that the VBMFD Chief has indicated his support for this contract extension, Now Therefore, Be It Resolved by the VBM Board of Trustees that: all revised terms and conditions of the 2019 contract between the TOS and VBM are hereby approved and remain in effect; that the Village Manager and Village Counsel are authorized to make non material changes by joint agreement; that the VBMFD membership are to approve same, that the Village Manager is hereby authorized to execute such contracts; and that this Resolution shall take effect immediately with the effective date to be 1 January 2019. Acceptance of a Donation from the Friends of the Library The Board thanked the Friends of the Library for their donation. Upon motion by Trustee Hunt, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: BE IT RESOLVED, that the Board of Trustees hereby accepts a donation in the amount of $267 from the Friends of the Library for the purposes of purchasing additional shelving for audiobooks. Increase Revenue – Gifts (L0108.2705) by $267 Increase Expenses – Special Matching Expenses (L7410.206) by $267 Fire Department Memberships The Board thanked the new members for volunteering. Upon motion by Trustee Wilson, seconded by Deputy Mayor DeRose, the Board voted unanimously to approve the following resolution: 4 BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approve the membership of Nichi Boyer to the Briarcliff Manor Fire Company. BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approve the under 18 membership of Matteo Milazzo to the Briarcliff Manor Fire Company. Minutes The minutes were tabled to the next meeting. Adjournment The Board thanked the Fire Department for their amazing response to the fire on Elm Road. The Mayor stated the Board would consider a resolution at the next meeting regarding the next step for the 600 Albany Post Road petition. Upon motion by Trustee Zirman, seconded by Deputy Mayor DeRose, the Board voted unanimously to adjourn the meeting at 8:06pm. Respectfully Submitted By, Christine Dennett Village Clerk 5