Mayor & Board of Trustees

AGENDA WEDNESDAY DECEMBER 5. 2018 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 7:30 PM Pledge of Allegiance Board of Trustees Announcements Village Managers Report ?) Public Gomments 1. Award of Bid - Fire Department UTV 2. Village Justice Court Annual Report for FY 2017-2018 3. Library Board Reappointment 4. Petition of Lincoln Properties - Zoning Text Amendment - 600 Albany Post Road 5. Minutes NEXT REGULAR BOARD OF TRUSTEES MEETING - WEDNESDAY, DECEMBER 19, 2018 AT 7;30PM  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER 5, 2018 1. AWARD OF BID - FIRE DEPARTMENT UTV WHEREAS the Village received 1 bid for the Fire Department UTV (VM-1819- 13); and NOW, THEREFORE, BE lT RESOLVED that the bid for the Fire Department UTV (VM-1819-13); is hereby awarded to Herman's Performance with their bid proposal of $26,208.98 which will be charged to budget code H.3410.201.18217. BE lT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Herman's Performance for said equipment.  1111 PLEASANTVILLE ROAD VILLAGE OF BRIARCLIFF MANOR, N.Y. 10510 BRIARCLIFF MANOR TELEPHONE : (91 al 944-277 0 www. briarcl iffmanor.org FAX: (914)941-4837 MEMORANDUM November 21,2018 To: Philip E. Zegarelli - Village From: David J. Turiano, P.E. Re: VM 1819-13 - Fire Denarfmenf IITV Bid Opening: November 7,2018,1 l:00 a.m., Municipal Building Staff Present: David Turiano and Allie Cirrincione Bids Received: 1 Bid Range: $26,208.98 Type of Contract: Vehicle Purchase Reference Checks: Three, see attached Recommendation to Award to low bidder: Yes, David J. Turiano, P.E., Village Engineer Description of Project: New Utility Task Vehicle (UTV) for Fire Department use Sum of Bids Vendor Bid Herman's Performance $26,208.98 Use ofFunds/ Source ofFunds Use of Funds Source ofFunds Item Amount Budget Code Project Amount Vehicle $26,208.98 H3410.201.18217 Quad for Rescue $35,000.00 Purchase Total $26,208.98 $35,000.00 Please feel free to contact me with any questions on above.  REFERENCE CHECK Project Title: VM1819-13 Fire Denartment UTV Contractor's Name: Herman's Performance Date: Novemher 20- 201R Reference Name: Robert Schleele "Bobby" Reference Company: Lake Carmel Fire Denartment Phone Number: $451200-9127 l Were you satisfied with the level of service that you received during the contractual phase? Was the company accommodating to your needs? (Color of car, size, extra features....) Bohhv said fhat fhev nerformed nicelv and are to work with. 2. Was the purchase received within an agreed upon time frame? Yes- 3. Were you satisfied with your overall purchase? Yes verv safisfied 4. Were there any call backs or warranty issues with your purchase? If yes, what were they? There were a few minor quirks. When the company was made aware of the issues, they determined that the issues were under warranty and were able to service without charge. All quirks were fixed and have not caused anv further issues. 5. Would you recommend the Contractor for future projects? Yes No _ -L 6. Additional comments: Herman's is a reputable company. They go above and beyond. They have been associated with them for vears.  REFERENCE CHECK Project Title: VM1819-13 Fire Denartment UTV Contractor's Name: Ilormqn!c Porfnrmqnnp Date: November 20 2018 Reference Name: Chris Green Reference Company: Powlino I'ira Danq rf mpnf Phone Number: $r4t 879-675r 1 . Were you satisfied with the level of service that you received during the contractual phase? Was the company accommodating to your needs? (Color of car, size, extra features. . ..) Chris said that they were very satisfied with their level of service and found them accommodating. 2. Was the purchase received within an agreed upon time frame? Yes it was. 3. Were you satisfied with your overall purchase? Yes- verv satisfied. 4. Were there any call backs or warranty issues with your purchase? If yes, what were they? None at all. 5. Would you recommend the Contractor for future projects? Yes X No _ 6. Additional comments: Thev have had a relationshio with them for vears and eniov working with them.  REFERENCE CHECK Project Title: VM1819-f3 Fire Department UTV Contractor's Name: Herman's Performance Date: November 20-2O18 Reference Name: .foev Nickischer Reference Company: Putnam Countv Bureau of Emergencv Services Phone Number: (917\854-2012 1 . Were you satisfied with the level of service that you received during the contractual phase? Was the company accommodating to your needs? (Color of car, size, extra features.. ..) Joe was very satisfied with the level of service through all phases. Herman's Performance is very easw fn rvork rvifh qnd are verv accommodafinrr- 2. Was the purchase received within an agreed upon time frame? Yes- it was- 3. Were you satisfied with your overall purchase? Yes- he was hishlv with his overall Durchase. 4. Were there any call backs or warranty issues with your purchase? If yes, what were they? Nn issrres rwhefqnewer 5. Would you recommend the Contractor for future projects? Yes _X No _ 6. Additional comments: They have used Herman's Performance many times and continue to do so. Herman's is very accommodating of the schedules of those that they service. The], are highly recommended.  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER 5,2018 2, VILLAGE JUSTICE COURT ANNUAL AUDITOR'S REPORT FOR FY 2017-2018 BE lT RESOLVED that the Village Justice Court conducted an lndependent Audit for Fiscal Year 2017-2018 in accordance with Section 2019-a of the Uniform Justice Court Act. BE lT FURTHER RESOLVED that the Board of Trustees does hereby approve and accept into the record the Village Justice Court lndependent Audit for Fiscal Year 2017-2018.  State of 9,{ew {orfr Unfiet Court System 25 Eeaver Street New {orfr, Nt 10004 (212) 42s-2100 May 21,2018 LawrenceK fol.arQg C fiizf Atninis trativ e t ufg e Mayor Lori Sullivan Village of Briarcliff Manor 1I I1 Pleasantville Road Briarcliff Manor, NY 10510 Dear Mayor Sullivan: Section 2019-a of the Uniform Justice Court Act requires that town and village justices annually provide their court records and dockets to their respective town and village auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board's proceedings. The Unified Court System's Action Plan for the Justice Courts includes initiatives to improve accountability and controls over Justice Court finances and records. Among the initiatives is monitoring of town and village board compliance with section2}Ig-a. Accordingly, I am requesting that you provide a copy of your most recent audit or examination (fiscal year ending in 2018) of your local court's records and a copy of your board resolution acknowledging that the required examination or audit was conducted. Please email the report and the resolution to icasazza@nycourts.gov or forward to Joan Casazza,Internal Control Liaison, NYS Office of Court Administration, 2500 Pond View, Suite LL01, Castleton-on- Hudson, NY 12033. If you have any questions, please contact Joan Casazza at (518) 238-4303 or at the email iisieci abot'e. Thank you ior your couperarit;n. Very truly yours, /< /smw George Danyluk, CIA Joan Casazza, CIA  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA DECEMBER 5, 2018 3. LIBRARY BOARD REAPPOINTMENT BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby makes the following reappointment: Reina Schiffrin as a member of the Library Board for a term to expire on December 31,2023. Christine Dennett From: Philip Zegarelli Sent: Thursday, November 15, 2018 2:22 PM To: Boardoffrustees Cc: Christine Dennett Subiect: FW: Reappointment to Briarcliff Manor Public Library Board Attachments: resume 9-10-18 W.docx Library board seats are renewable in December ... of each year according to the existing terms Philip E Zegarelli Village Manager Village of Briarcliff Manor 1111 PleasanWille Road Briarcliff Manor, NY 10510 (sL4) e44-2782 (eL4) e4L-4837 PZega rel i @ bria rcl iffma nor. org I From: Reina Schiffrin [mailto:rss41154@yahoo.com] Sent: Thursday, November 15, 20L8 1:58 PM To: Phil ip Zega rel I i <pzega rel i @ bria rcliffma nor.org> I Cc: Steven Mastrocola <steven.mastrocola@gmail.com>; Donna Pesce <dpesce@wlsmail.org> Subject: Reappointment to Briarcliff Manor Public Library Board Dear Phil, I am writing to request that I be reappointed to the Library Board, effective January 1,2019 for a 5 year terms. My current term concludes on December 31, 2018. Please let me know if you require any other information. I am attaching a copy of my resume. Best regards, Reina Reina Schiffrin 198 South State Rd. Briarcliff Manor, NY 10510 rss41 154@yahoo.com CC: Steven Mastrocola, Board Chair Donna Pence, Library Director neina Reina Schiffrin rss41 1S4@vahoo.com 1  * rt* DRAFT REVISED I2IIIIS RESOLUTION VILLAGE OF BRIARCLIFF MAI\OR BOARD OF TRUSTEES December 5' 2018 Action with Regard to the Petition of Lincoln Properties for a Zoning Text Amendment WHEREAS, by letter dated September 14, 2018, Zarin & Steinmetz submitted to the Village on behalf of its client T5@New York, LLC aMa Lincoln Properties ("Petitioner"), a Petition for Zoning (Text) Amendment; and WHEREAS, by such Petition, the Petitioner seeks to have self-storage facility added as a use permitted under the Village's Zoning Code for the B/BT District (the "B Zone") subject to Special Permit to be issued by the Village Board of Trustees; and WHEREAS, the Petitioner further proposes that such use be applied to that certain B Zone property located at 600 Albany Post Road, and has nanowly crafted the proposed Zoning Text Amendment such that said Property will be the only B Zone property to which such use would apply; and WHEREAS, the said Petition includes (i) proposed language for the subject Zoning Text Amendment, (ii) a Full Environmental Assessment Form Part I as amended, (iii) a Traffic Comparison Analysis prepared by Petitioner's engineer JMC, (iv) a set of renderings including a conceptual site plan relative to the proposed use of the said Property and (v) a copy of the Villagi of Briarcliff Manor Draft Comprehensive Plan Addendum adopted October 4,2017; and WHEREAS, an informal presentation of the Petition was made at a publicly noticed and televised work session of the Board of Trustees on October 3,2018, whereupon Village Counsel and the Village's Planning Consultant prepared memoranda reviewing the submission for completeness; and WHEREAS, a formal presentation of the Petition was made at a regular publicly noticed and televised meeting of the Village Board on Novemb er 7 , 2018, at which time members of the public were afforded an opportunity to comment on and ask questions about the Petition. WHEREAS, it is appropriate for the Village Board to determine how to proceed with the Petition under one of the following available scenarios: (1) refer the Petition to the Village Planning Board for review and advisory recommendation, or (2) reject the Petition, or (3) accept the Petition and commence environmental review under the New York State Environmental Quality Review Act. NOW, THEREFORE, BE IT RESOLVED, that the Village Board hereby refers the Petition to the Planning Board for an advisory opinion with recommendations as to the consistency of the Petition with the recommendations of the B Zone Advisory Committee Report and the Viilage's Comprehensive Plan as amended, whether the use proposed under the Petition is reasonably suitable for the subject Property or any other B Zone properties, and the areas and {00901959.doc.4}- I -  * * *DRAX'T REVISED I2III 18 *** scope of issues which the Board of Trustees should include in its consideration of the Petition; and BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately. {00901959.doc.4}-2 -