Mayor & Board of Trustees

Village Board of Trustees Regular Meeting December 19, 2018 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor at the William J. Vescio Community Center, at 1 Library Road, Briarcliff Manor, New York on the 19th of December, 2018 commencing at 8:00 p.m. Present Lori A. Sullivan, Mayor Cesare DeRose, Jr. Deputy Mayor Kevin Hunt, Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee Also Present Philip Zegarelli, Village Manager Daniel Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Edward Ritter, Village Treasurer Pledge of Allegiance Board of Trustees Announcements by Trustee Wilson • Visit the Village website and sign up for weekly updates from the Village Manager. • The Police Department and Fire Department thank all who donated to the Toy and Coat Drive. • The Fire Department wants to remind everyone to be careful with space heaters, candles and open flames near Christmas Trees or other flammable items. • The Library has many upcoming events and the Winter/Spring Brochure is available. Visit the website for more information. • The Law Park Ice Rink will be open as soon as the weather is cold enough. • Platform Tennis Season has begun. Get your permits. Village Managers Report by Village Manager Zegarelli • The Pocantico River Bridge work is furloughed until the Spring. The sidewalk will reopen shortly. • Leaf pickup is in the final lap. • 2019 Parking Permits are on sale. 1 • The 2nd half of Village taxes are due in December. Village Manager Zegarelli gave a presentation on Fiscal Year 2017-2018. Mayor Sullivan requested the recycling schedule for the next two weeks be added to the website and stated the website is currently in the process of being redone to be more user friendly. Public Comments Mr. Joe Fusillo, a representative from the owners of 600 Albany Post Road apologized to the Board and the public and stated they hoped to come back with a proposal that better suited the needs of the Village in January. Mr. Ken Kail of 200 River Road urged the Applicant to stick to the parameters of the current zone for Albany Post Road or a residential use. Annual Audit Report for FY 2017-2018 – Cooper Arias, LLP Mr. Andrew Arias of Cooper Arias, LLP reviewed the Annual Audit Report and stated the Village received an unqualified opinion and had good financial controls in place. Trustee Wilson requested the Board meet privately with the Auditor to discuss any findings or concerns early next year. Ambulance (Demo Model) Rejection of Lowest Bidder Upon motion by Trustee Hunt, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: WHEREAS, the Village of Briarcliff Manor (“Village”) duly bid and opened bids on November 21, 2018, for “VM 1819-14 Ambulance (Demo Model)” for the purchase of an ambulance; and WHEREAS, the Village Engineer has provided the Village Board with a memorandum dated December 12, 2018, a copy of which shall be annexed to this Resolution, detailing 9 deficiencies and non-conformities in the low bid submitted by North Eastern Rescue Vehicles, Inc.; and WHEREAS, in addition to failing to submit a required bid bond and Non-Collusive Bidding Certification, NERVI provided a bid for a transport vehicle rather than an ambulance; and WHEREAS, the Village Engineer has recommended that the Village Board reject the bid of North Eastern Rescue Vehicles, Inc. 2 NOW THEREFORE, BE IT RESOLVED, the Village Board finds that the variances between the bid of North Eastern Rescue Vehicles, Inc. and the Village’s bid specifications are material and substantial, and be it further RESOLVED, that the Village Board rejects the bid of North Eastern Rescue Vehicles, Inc. Town of Ossining and Town of Mount Pleasant Fire District Contracts: NYS Village Law Section 209-D Distribution The Board had general discussion regarding percentages payable under the law and stated that the money is for outside village fire protection. Upon motion by Trustee Wilson, seconded by Deputy Mayor DeRose, the Board voted unanimously to approve the following resolution: Whereas, the Village of Briarcliff Manor (VBM) has historically provided fire services to and now renewed a series of Fire District Service Agreements (Fire Contracts) with the Town of Ossining (TOS) and the Town of Mount Pleasant (TMP) for 24/7 fire service.to be provided for by the VBM Fire Department (VBMFD); and Whereas, the fire services to be provided by the VBMFD are within specific VBM contiguous areas of the unincorporated areas of both the TOS and the TMP; and, Whereas, NYS Village Law, Section 209-D, permits a village to distribute to its fire department up to 35% of such contract amounts to its fire department for performing such services; and Whereas, the VBMFD Chief, the VBMFD Fire Council and separate VBMFD firemanic companies together with the M/BOT by separate resolution have approved these same fire contracts; Now Therefore be it: RESOLVED, that the VBM Board of Trustees hereby authorizes and approves the distribution of 35% of the contractual amounts of the Fire Contracts to the VBMFD Fire Council, and be it further RESOLVED, that the Village Manager shall authorize the Village Treasurer to pay such amounts in a timely fashion upon receipt of good funds from the TOS and the TMP. Roll Call: Trustee Hunt Aye Trustee Wilson Aye 3  Deputy Mayor DeRose Aye Trustee Zirman Aye Mayor Sullivan Aye Petition of Lincoln Properties – Zoning Text Amendment - 600 Albany Post Road The Board had general discussion regarding the proposed use for the property and determined it did not fit in to the character of the neighborhood. The Board withdrew the resolution from the agenda. Fire Department Membership - Constantinou The Board thanked Mr. Constantinou for volunteering. Upon motion by Deputy Mayor DeRose, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approve the under 18 membership of Nicholas Constantinou to the Briarcliff Manor Fire Company. Minutes Upon motion by Trustee Zirman, seconded by Trustee Hunt, the Board voted unanimously to approve the minutes of November 7, 2018, November 28, 2018 and December 5, 2018. Adjournment Upon motion by Trustee Hunt, seconded by Trustee Wilson, the Board voted unanimously to adjourn the meeting at 8:35pm. Respectfully Submitted By, Christine Dennett Village Clerk 4