Mayor & Board of Trustees

Village Board of Trustees Regular Meeting April 16, 2019 7:30 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor at the William J. Vescio Community Center, at 1 Library Road, Briarcliff Manor, New York on the 16th of April, 2019 commencing at 7:30 p.m. Present Steven A. Vescio, Mayor Peter S. Chatzky, Deputy Mayor Cesare DeRose, Jr., Trustee Kevin Hunt, Trustee Edward E. Midgley, Trustee Also Present Philip Zegarelli, Village Manager Daniel Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Edward Ritter, Village Treasurer Pledge of Allegiance Continuation Public Hearing Fiscal Year 2019-2020 Tentative Budget Village Manager Zegarelli stated the Public Hearing was opened on April 2, 2019 and no further comments were received. Upon motion by Trustee DeRose, seconded by Deputy Mayor Chatzky, the Board voted unanimously to approve the following resolution: BE IT RESOLVED, that the Public Hearing for the Fiscal Year 2019-2020 Tentative Budget is hereby closed. BE IT FURTHER RESOLVED, that a Special Meeting is hereby scheduled for April 23, 2019 at 7:30pm to Adopt the Budget for Fiscal Year 2019-2020. Board of Trustees Announcements by Trustee Hunt • The Fire Department is seeking volunteers. • The Library has many upcoming events and the Spring/Summer Brochure is available. Visit the website for more information. • The Library will be closed on Easter. 1 • The Recreation Spring/Summer Brochure is available. Camp registration begins May 1st. • Summer Employment applications are being accepted. • Stay connected and sign up for weekly updates. • Construction will begin on Pleasantville Road next week. Seek alternate routes and put your children on the bus. • The Board is seeking volunteers for various Boards and Committees. Village Managers Report by Village Manager Zegarelli • Village Manager Zegarelli gave a presentation on the 8 month FY2018- 2019 Budget. • Signs are being installed at some of the trailheads in the Village to encourage more use of the trail system. • Spring cleanup and tree trimming is underway by the Department of Public Works. • The website update is mostly complete. • Unpaid water bills will be levied to tax on May 8th. • The Mobile Passport Unit will be in front of Village Hall on May 7th. Public Comments There were no public comments. Rejection of Lowest Bidder for Plumbing Maintenance Services Upon motion by Trustee Midgley, seconded by Deputy Mayor Chatzky, the Board voted unanimously to approve the following resolution: WHEREAS, the Village of Briarcliff Manor (“Village”) duly bid and opened bids on December 18, 2018, for “VM 1819-6 Plumbing Maintenance Services”; and WHEREAS, the Village Engineer has provided the Village Board with a memorandum dated April 10, 2019, a copy of which shall be annexed to this Resolution, detailing a deficiency and non-conformity in the low bid submitted by Joe Lombardo Plumbing and Heating of Rockland Inc.; and WHEREAS, the said low bidder is located in Suffern, New York and does not meet the requirement under Section 4 of the bid specifications that the bidder be located within 20 miles of the Village; and WHEREAS, the Village Engineer has recommended that the Village Board reject the bid of Joe Lombardo Plumbing and Heating of Rockland Inc. NOW THEREFORE, BE IT 2 RESOLVED, the Village Board finds that the variances between the bid of Joe Lombardo Plumbing and Heating of Rockland Inc. and the Village’s bid specifications are material and substantial, and be it further RESOLVED, that the Village Board rejects the bid of Joe Lombardo Plumbing and Heating of Rockland Inc. Authorize the Village Manager to Execute a Tri-Village Inter-Municipal Agreement – UV Connection (AKA Eastview Water Transmission Main) Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: WHEREAS, the Villages of Briarcliff Manor, Sleepy Hollow and Tarrytown (the “Villages”) share the same connection to the Catskill Aqueduct which provides each Village with its primary source of water supply; and WHEREAS, in light of planned shutdowns of the Catskill Aqueduct, the Villages wish to proceed jointly with a project to construct and thereafter utilize, maintain and repair, a connection to the Delaware Aqueduct in order to establish an alternate long term, adequate and potable water supply for residents of the Villages during time periods with the Catskill Aqueduct connection is inoperable, unavailable, and/or otherwise unusable (the “Project”); and WHEREAS, the Villages wish to enter into an Intermunicipal Agreement (“IMA”) providing for among other things, that Briarcliff Manor shall take the lead on behalf of the Villages in processing the Project with each of the Villages being responsible for their respective proportionate share of all costs and expenses of the Project; and NOW THEREFORE, BE IT RESOLVED, that the Village Manager is hereby authorized to execute an Intermunicipal Agreement with the Villages of Sleepy Hollow and Tarrytown relative to the Project in substantially the form and substance as annexed to this Resolution, subject to non-material revisions that the Village Manager and Village Counsel shall both deem appropriate. BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately. Budget Amendment – UV Connection/Eastview Water Transmission Main Upon motion by Trustee DeRose, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: 3 BE IT RESOLVED that the budget for fiscal year 2018-2019 is hereby amended as follows: Increase Expense H8397.201.18204 UV Delaware $1,344,686.00 Increase Revenue H0101.2770 Misc. Capital Rev. $1,344,686.00 Award of Bid - Eastview Water Transmission Main Project Upon motion by Trustee Hunt, seconded by Trustee Midgley, the Board voted unanimously to approve the following resolution: WHEREAS the Village received 7 bids for Eastview Water Transmission Main Project (VM-1819-18); and NOW, THEREFORE, BE IT RESOLVED that the bid for Eastview Water Transmission Main Project (VM-1819-18); is hereby awarded to ELQ Industries, Inc. per their bid of $1,728,491.50; and BE IT FURTHER RESOLVED that the total project cost is $2,294,686 of which the Village’s portion is $950,000 with the remaining amount of $775,603.87 being reimbursed from the Village of Tarrytown and $569,082.13 being reimbursed from the Village of Sleepy Hollow and will be charged to budget code H.8397.201.18204; and BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with ELQ Industries for said project. Authorize the Village Manager to Execute an Information Technology Services Agreement Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution subject to mutually agreed upon non-material changes: BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an Information Technology Services Agreement with Sullivan Data Management from April 1, 2019 through March 31, 2020 for $46,500. Confirmation of Fire Department Election The Board congratulated the Chiefs and thanked them for volunteering and dedicating their time. Upon motion by Trustee DeRose, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: 4 BE IT RESOLVED that the Board of Trustees does hereby confirm the results of the election of the Briarcliff Manor Fire Department conducted on April 4, 2019 as follows: Chief Officers Peter Fulfree Chief Vincent Caruso 1st Assistant Chief Arie Uyterlinde 2nd Assistant Chief Budget Amendment – Insurance Recovery Upon motion by Trustee Hunt, seconded by Trustee Midgley, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the budget for fiscal year 2018-2019 is hereby amended as follows: INSURANCE RECOVERY Increase Expense A5110.420 Street Maintenance Supplies $3,875.58 Increase Revenue A0101.2680 Insurance Recovery $3,875.58 Minutes Upon motion by Trustee Midgley, seconded by Deputy Mayor Chatzky, the Board voted unanimously to approve the minutes of April 2, 2019 Organizational Meeting and the April 2, 2019 Regular Meeting. Adjournment Please sign up for the weekly Village Manager’s Report through the website, www.briarcliffmanor.org. There will be a Work Session at 6:30pm and Special Meeting at 7:30pm to adopt the Budget on April 23, 2019. Upon motion by Trustee DeRose, seconded by Trustee Hunt, the Board voted unanimously to adjourn the meeting at 8:10pm. Respectfully Submitted By, Christine Dennett Village Clerk 5