Mayor & Board of Trustees

Village Board of Trustees Regular Meeting December 17, 2019 7:30 p.m. A Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor at the William J. Vescio Community Center, at 1 Library Road, Briarcliff Manor, New York on the 17th of December, 2019 commencing at 7:30 p.m. Present Steven A. Vescio, Mayor Peter S. Chatzky, Deputy Mayor Cesare DeRose, Jr., Trustee Kevin Hunt, Trustee Edward E. Midgley, Trustee Also Present Philip Zegarelli, Village Manager Daniel Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Pledge of Allegiance Board of Trustees Announcements  The Fire Department gave gas leak safety tips.  The Library is hosting a number of programs for all ages. Visit the website for more information.  The Recreation Winter Brochure is on the website.  Platform Tennis Season is underway. Permits are required.  Law Park Ice Skating Permits are available.  Phelps Memorial Hospital is donating money to purchase a stretcher for the ambulance. Thank you to Kevin Hunt for arranging it.  The Community Bonfire and Sing-a-long was a big success! Thank you to all that attended.  Thank you to the Fire Department and Ambulance Department for running the Santa’s Express.  The Library Board has vacancies. Anyone interested should send a letter of interest to the Board.  The People’s Caucus has several dates throughout the month of January.  The 2nd Streetscape Presentation will be on Monday, January 13th at 7:00pm.  A Census Committee was created and more volunteers are needed. 1   Westchester Shares meeting was held on December 16th. The program encourages shared services.  Thank you to the staff for all their hard work in 2019. Village Managers Report by Village Manager Zegarelli  The Pocantico River Bridge is open. The project Engineer will take a look at the height of the wall on the Todd Lane side.  Black paint was requested on the Route 100/9A Bridge.  Leaf Collection well underway and will continue through December.  Scarborough Station Parking Permits for 2020 are sale.  2nd half village taxes are due by December 31.  Overnight parking restrictions are in effect until March 31.  There is a lot of wildlife in the area and the Village has contracted with a DEC licensed animal control service.  A remote camera system will be purchased.  Scarborough Park will likely not need a permit to repair the shoreline but the Village is working the DEC and Army Corps of Engineers. Committee Reports  The Recreation Advisory Committee has joined a hiking app mapping the Village trails and is looking for feedback from users. DPW will add parking to some of the trail heads for better access.  The Beautification Committee is pushing for a Village Wide Spring Cleanup and working diligently to spruce up the Village.  All Committee meetings are open to the public. Public Comments Mr. Roger Battacharia of 16 Holbrook Road stated he was a member of the Recreation Advisory Committee and he was involved with a trail study. He stated they wanted to expand and set up a not-for-profit to allow for people to Adopt a Trail. Budget Transfers Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2019-2020: RECLASSIFY EMPLOYEE From: A5110.101 Personnel $80,471.00 A5110.820 Benefits $29,557.00 2  A5110.850 FICA/Medicare $6,156.03 To: A1990.499 Contingency $116,184.03 From: F0909 Water Fund $116,184.03 Fund Balance To: F8120.101 Personnel $80,471.00 F8120.820 Benefits $29,557.00 F8120.850 FICA/Medicare $6,156.03 RETIREMENT ERS EXCESS From: A1010.840 Retirement $76.21 A1110.840 $1,517.62 A1230.840 $1,992.88 A1325.840 $2,775.24 A1410.840 $1,849.15 A1440.840 $1,878.02 A1490.840 $6,192.16 A1640.840 $2,245.38 A3620.840 $5,294.29 A5110.840 $16,547.67 A5112.840 $98.24 A5142.840 $1,079.16 A7020.840 $6,364.22 A7110.840 $5,432.48 A7311.840 $17.37 A7314.840 $85.87 A7315.840 $48.09 A7610.840 $290.39 A8010.840 $26.38 A8020.840 $66.11 A8160.840 $8,105.25 F1640.840 $1,122.58 F8310.840 $9,824.35 F8320.840 $1,919.17 L7410.840 $4,134.91 To: A1990.499 Contingency $83,618.00 3 RETIREMENT POLICE From: A1990.499 Contingency $9,007.00 To: A3120.840 PFRS $9,007.00 UNBUDGETED POLICE OFFICER From: A1990.499 Contingency $151,551.19 To: A3120.101 Personnel $112,419.13 A3120.106 Longevity $975.00 A3120.820 Benefits $29,557.00 A3120.850 FICA/Medicare $8,600.06 WORKERS COMPENSATION NOT EXPENDED From: A1010.890 Workers Comp $4.05 A1110.890 $59.09 A1230.890 $3,487.73 A1325.890 $78.79 A1410.890 $68.81 A1440.890 $240.12 A1490.890 $1,961.85 A1640.890 $2,232.36 A3120.890 7-12-19 $9,500.00 A3120.890 8-12-19 $2,051.78 A3410.890 7-12-19 $9,500.00 A3410.890 8-12-19 $1,225.47 A3620.890 $525.26 A5110.890 7-12-19 $9,900.00 A5110.890 8-12-19 $9,900.00 A5110.890 9-16-19 $9,900.00 A5110.890 $7,680.14 A5142.890 $2,156.38 A7020.890 $278.39 A7110.890 7-12-19 $9,500.00 A7110.890 8-12-19 $2,890.89 A7160.890 $9.72 A7181.890 $221.64 4  A7311.890 $32.83 A7313.890 $16.28 A7314.890 $200.89 A7315.890 $176.03 A7316.890 $45.71 A7317.890 $29.27 A7610.890 $47.52 A7621.890 $18.65 A8010.890 $1.65 A8020.890 $3.35 A8160.890 7-12-19 $9,500.00 A8160.890 8-12-19 $4,510.00 F1640.890 $1,122.58 F8310.890 $9,824.35 F8320.890 $1,919.17 L7410.890 $4,134.91 To: A1990.499 Contingency $97,954.55 BUDGET ERRORS From: A1410.820 Health $13,800.00 A1110.820 Health $20,000.00 To: A1990.499 Contingency $33,800.00 From: A1990.499 Contingency $50,000.00 A1990.499 Contingency $30,000.00 To: A9060.805 Retiree Medicare $50,000.00 A3120.805 Retiree Medicare $30,000.00 From: A1640.101 Personnel (Garage) $42,295.00 To: A1990.499 Contingency $9,285.00 A3120.460 Contractual (Impact)$16,100.00 A3120.407 Dept. Procedures $16,910.00 Update From: A1990.499 Contingency $14,400.00 5 To: A7110.102 Concert OT $3,500.00 A5110.420 Signs $5,000.00 A1410.460 NIXLE $1,900.00 A1410.460 Newsletter $4,000.00 POLICE TRAINING From: A3120.104 Holiday Pay $7,463.00 A3120.103 Part Time $5,775.00 To: A3120.109 Training $13,238.00 LEAF PICKUP From: A1990.499 Contingency $40,000.00 To: A8090.499 Leaf OT $40,000.00 Tax Abatement – 16 Macy Road Upon motion by Trustee Hunt, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: WHEREAS, a Small Claims Assessment Review was filed on behalf of the property owner for 16 Macy Road (Parcel ID 97.08-2-16); and WHEREAS, a Stipulation of Settlement and Order in the Small Claim Assessment Review has been issued for the property at 16 Macy Road for the 2018 Town assessment year, Fiscal Year 2019-2020 Village assessment roll; and WHEREAS, the Stipulation of Settlement and Order was received after the finalization of the Fiscal Year 2019-2020 assessment roll and the approval of the budget for Fiscal Year 2019-2020; WHEREAS, the Stipulation of Settlement and Order reduced the tax assessment for the subject property for the Fiscal Year 2019-2020 assessment roll by $900 from $48,700 to $47,800; and NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Year 2019-2020 in the amount of $259.36 and the abatement of the tax bill based upon the reduced assessment values in the Stipulation of Settlement and Order. Assessed New Assessment Original Tax Reduced Tax Refund 6  Value Assessed Reduction Amount Amount Value Year Address 2018 16 Macy Road $48,700 $47,800 $900 $264.34 $4.98 $259.38 97.08-2-16 TOTAL TOTAL AV REVENUE REDUCTION REDUCTION Fire Department Membership The Board thanked Mr. Arduino for volunteering. Upon motion by Deputy Mayor Chatzky, seconded by Trustee Midgley, the Board voted unanimously to approve the following resolution: BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Timothy Arduino to the Briarcliff Fire Company. Authorize the Purchase of an Elgin Vacuum Truck Upon motion by Trustee Hunt, seconded by Deputy Mayor Chatzky, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the Village Manager is hereby authorized and directed to purchase an Elgin Megawind 10 cubic yard catch basin vacuum cleaner truck from the Sourcewell Cooperative Municipal Bid for the Department of Public Works in the amount of $280,124.75 to be charged to the following budget codes: H8397.201.19229 $250,000 H8397.201.19230 $24,250 F8340.201 $5,874.75 TOTAL $280,124.75 Award of Bid – Residential Street Lighting Upon motion by Deputy Mayor Chatzky, seconded by Trustee Midgley, the Board voted unanimously to approve the following resolution: WHEREAS the Village received 2 bids for the Residential Street Lighting Project (VM-1920-3); and NOW, THEREFORE, BE IT RESOLVED that the bid for the Residential Street Lighting Project (VM-1920-3) is hereby awarded to PRM Electric, Inc. as per their bid of $164,050 to be charged to budget codes H5110.201.18219 and H5110.201.19214; and 7 BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with PRM Electric, Inc. for said project. Minutes Upon motion by Deputy Mayor Chatzky, seconded by Trustee Midgley, the Board voted unanimously to approve the minutes of December 3, 2019 as amended. Adjournment Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to adjourn the Regular Meeting at 8:30pm. Happy Birthday to Trustee Midgley and Deputy Mayor Chatzky! Respectfully Submitted By, Christine Dennett Village Clerk 8