Mayor & Board of Trustees

Village Board of Trustees Regular Meeting April 21, 2020 7:30 p.m. A Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held remotely via Zoom on the 21st of April, 2020 commencing at 7:30 p.m. Present Steven A. Vescio, Mayor Peter S. Chatzky, Deputy Mayor Cesare DeRose, Jr., Trustee Kevin Hunt, Trustee Edward E. Midgley, Trustee Also Present Philip Zegarelli, Village Manager Daniel Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Kathryn Nivins, Village Treasurer Pledge of Allegiance Continuation of Public Hearings Amend Chapter 126, Fireworks Deputy Mayor Chatzky gave a synopsis of the proposed changes. Trustee Midgley stated he was in favor of keeping titanium fireworks for Independence Day celebrations. Mrs. Sabine Werner of 8 Hollow Tree Road stated she agreed with removing the ability to use titanium fireworks Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to close the public hearing. Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, with a no vote from Trustee Midgley, the Board voted to approve the following resolution: BE IT RESOLVED that the proposed local law to amend Chapter 126, Fireworks of the Code of the Village of Briarcliff Manor is hereby adopted. Amend Chapter 220-2, Zoning Definitions 1 Amend Chapter 220-3, Zoning Districts and Map Amend Chapter 195, Taxation The Board opened all three hearings together. Deputy Mayor Chatzky gave a synopsis of the proposed changes. There were no public comments. Upon motion by Deputy Mayor Chatzky, seconded by Trustee Midgley, the Board voted unanimously to adjourn the public hearing to May 5, 2020 at 7:30pm. Board of Trustees Announcements • Village Staff is committed to working and keeping all services continued. Thank you for all the hard work you’re doing. Village Manager’s Report by Village Manager Zegarelli • DPW is picking up storm debris but residents are asked to cart away their own as much as possible. • The Village’s Census response is in the top five for the County. 65% response rate. • The Annual Budget for FY 20-21 will be adopted tonight. • Outstanding water bills will be levied to tax in May. • A Tree Planting Proposal being done for Law Park by the playground. • Scarborough Park remains closed to allow for the grass to grow after seeding. • Check your sprinkler systems for any leaks before turning them on. • The Library is offering online programming. • The Recreation Department has been coordinating a volunteer shopping program for those in need. Village Engineer’s Report by Village Engineer Turiano • COVID-19 Construction Regulations: Restrictions are in place and all non- essential work has ceased. Single workers are permitted and landscaping maintenance is permitted. • Streetscape: Design criteria was received. Input is sought from the Board. • Law Park Drainage: Recommending moving from Phase 1 to Phase 3. • Cross Access Easements: Working with various owners to gain access. • Village Hall ADA: Adding a canopy roof and epoxy flooring to the scope of work. • FEMA: The Village will keep track and submit for reimbursement for expenses related to COVID-19. Committee Reports There were no Committee Reports. 2 Public Comments There were no public comments. Budget Transfers Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2019-2020: Executive/Treasurer From: A1110.460 Contractual Services $586.35 A1110.815 Dental Insurance $515.32 A1230.428 Office Supplies $200.00 A1230.891 Wrkr Comp Assess $3,754.44 A1680.408 Software Purchase $2,500.00 A9785.600 Principal on Indebtedness $4,735.20 To: A1010.420 Materials and Supplies $853.00 A1010.460 Contractual Services $2,280.00 A1110.106 Longevity $42.00 A1110.480 Books and Software $586.35 A1110.810 Optical Insurance $515.32 A1230.106 Longevity $250.00 A1230.400 Misc. Expenses $532.50 A1230.446 General Postage $58.62 A1230.460 Contractual Services $3,240.28 A1230.475 Refreshment Meeting $596.54 A1230.477 Profess Development $81.91 A1325.204 Furniture $788.00 A1325.446 General Postage $1,000.00 A1420.460pace Prop Legal Exp. $315.00 A8010.850 Social Security $50.00 A9785.700 Interest on Indebtedness $1,101.79 DPW-General Fund From: A1640.221 Veh Repair & Maint -Sanitation $5,707.36 A5110.420 Materials & Supplies $223.13 A5182.440 Utilities-Electricity $5,239.99 A7110.250 Uniforms $1,214.01 3  A7110.420 Materials & Supplies $567.88 A8090.402 Equipment Rental $1,761.18 To: A1640.219 Heavy Equip/Veh Repair & Maint $7,529.81 A5110.201 Equipment $1,294.40 A5110.250 Uniforms $887.34 A5110.460 Contractual Services $50.00 A5112.465 CHIPS Street Re-Paving $173.13 A5182.250 Uniforms $326.67 A5182.420 Materials & Supplies $1,923.14 A7110.440 Utilities-Electricity $567.88 A8160.201 Equipment $200.00 A8989.420 Materials & Supplies $1,761.18 DPW-Water From: F1990.499 Water Contingency $29,075.10 F8320.440 Utilities-Electricity $14,030.20 To: F1640.201 Equipment $4,566.40 F1640.220 Vehicle Repair & Maint $1,064.91 F8310.204 Software Maintenance & Support $787.50 F8310.446 General Postage $1,000.00 F8310.449 Wireless Telephone $885.77 F8310.460 Contractual Services $3,342.53 F8340.201 Equipment $5,874.75 F8340.250 Uniforms $89.04 F8340.420 Materials & Supplies $11,464.21 F8320.105 Personal Services: Meal Allow $50.00 F8320.207 Water Meter Purchase $11,670.08 F8320.442 Natural Gas –Utility $94.45 F8320.458 Fees $593.27 F8320.471 Alarm Monitoring $1,622.40 Roll Call Trustee Hunt: Aye Trustee DeRose: Aye Trustee Midgley: Aye Deputy Mayor Chatzky: Aye Mayor Vescio: Aye Budget Transfers - Close Out Capital Projects Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: 4 From: H8397.201.PPVM3 Club Phase I Utility Bond $27,112.23 H8397.201.PPVM4 Club Ph 2 Wter PumpStat-Lgal $146,120.39 H8397.201.PPVM5 Club Phase 3 13-14 Bond $35,550.54 TOTAL $208,783.16 To: H9901.940 Transfer to Debt Service $208,783.16 Roll Call Trustee Hunt: Aye Trustee DeRose: Aye Trustee Midgley: Aye Deputy Mayor Chatzky: Aye Mayor Vescio: Aye Authorize Village Manager to Execute an Amendment to an Agreement with ProPark America The Board thanked Village Manager Zegarelli for negotiating the deal. Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: WHEREAS, on December 6, 2017, the Village Board awarded a contract for Valet Parking Services at Scarborough Station to ProPark America for a two year period commencing on January 1, 2018 and ending on December 31, 2019 with an optional third year extension; and WHEREAS, on September 24, 2019, the Village exercised its right to extend the said agreement for a period of one (1) year commencing January 1, 2020, and ending on December 31, 2020; and WHEREAS, in light of the COVID-19 Pandemic and the resulting decrease in cars utilizing Scarborough Station and limitations on non-essential services, the wish to amend and extend the said agreement. NOW THEREFORE BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an amendment to the said agreement with ProPark America substantial in accordance with the attached draft, subject to execution and immaterial changes to be made by the Village Manager and Village Counsel. Adoption of Budget for Fiscal Year 2020-2021 The Board thanked Village Manager Zegarelli and the Village Staff for all their work putting together a budget during such uncertain times. 5 Upon motion by Deputy Mayor Chatzky, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JUNE 1, 2020 AND ENDING MAY 31, 2021 WHEREAS, the Board of Trustees has met at the time and place specified in the notice of public hearing on the tentative budget and heard all persons desiring to be heard thereon; now, therefore be it RESOLVED, that the tentative budget as amended and revised and as hereinafter set forth is hereby adopted and that there be and is hereby appropriated for the objects and purposes specified, including the amounts set forth required for the payment of principal and interest on indebtedness, the following amounts: General Water Debt Service Library Fund Fund (A) Fund (F) Fund (V) Fund (L) Appropriations 18,353,558 5,535,942 5,245,475 716,113 Estimated Revenue 18,353,558 5,284,803 4,593,819 657,930 Appropriated Fund Balance - 251,139 651,656 58,183 General Fund Budgetary Appropriation to be raised by Real Estate Tax Levy $11,617,828 Town of Ossining Town of Mt. Pleasant Taxable Assessed Value $1,928,481,955 $2,557,081 Tax Rate per $1,000 $5.50 $393.08 Roll Call Trustee Hunt: Aye Trustee DeRose: Aye Trustee Midgley: Aye Deputy Mayor Chatzky: Aye Mayor Vescio: Aye 2020-2021 Tax Levy and Warrant Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: 6 WHEREAS, the budget for the fiscal year commencing June 1, 2020, has been duly adopted and filed with the Village Clerk; and WHEREAS, it has been thereby determined that the sum of $18,353,558 will be necessary to meet the obligations of the Village; and WHEREAS, there has been duly credited as against said sum estimated revenues and appropriated fund balance aggregating $6,735,730.34 leaving $11,617,828.00 to be raised by the levying of taxes; and WHEREAS, it appears from the Assessment Roll of the year 2019 for taxes for the fiscal year June 1, 2020 that the total assessed valuation of real property in the Village is $2,111,130,598 with $1,928,481,955 in the Town of Ossining portion of the Village and $182,648,643 in the Town of Mt. Pleasant portion of the Village and said Assessment Rolls having been duly confirmed; WHEREAS, the total transfers into the Library Fund from the General Fund is $638,217 NOW THEREFORE BE IT RESOLVED, that the tax rate for the Village of Briarcliff Manor for the fiscal year commencing June 1, 2020 be and the same hereby is fixed at the rate of $5.50 on each $1,000 of assessed valuation for properties in the Village of Briarcliff Manor located in the Town of Ossining and $393.08 on each $1,000 of assessed valuation for properties in the Village of Briarcliff Manor located in the Town of Mt. Pleasant. FURTHER RESOLVED, that the sum of $11,617,828, the same being taxes for the fiscal year commencing June 1, 2020 be, and the same hereby is, levied upon the taxable property in the Village of Briarcliff Manor and that the Treasurer be and she hereby is authorized and directed to extend and carry out upon the roll the amount to be collected from each of the persons named thereon, and the respective amounts of said tax roll against each such parcel of taxable property set forth thereon be and the same hereby are levied upon each parcel of taxable property respectively which said levy includes items shown on the budget for the fiscal year commencing June 1, 2020 theretofore adopted. BE IT FURTHER RESOLVED, that the Board of Trustees does hereby authorize and direct the Village Treasurer to place the delinquent water arrears on the tax roll for fiscal year 2020-2021. Roll Call Trustee Hunt: Aye Trustee DeRose: Aye Trustee Midgley: Aye Deputy Mayor Chatzky: Aye Mayor Vescio: Aye 7 Authorize the Village Manager to Modify an Agreement with Hudson Engineering – Law Park Drainage Basin Phases 1-4 Upon motion by Deputy Mayor Chatzky, seconded by Trustee Midgley, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that on September 24, 2019 the Village Board adopted a resolution authorizing the Village Manager to execute on behalf of the Village a Professional Services Agreement with Hudson Engineering and Consulting, P.C. to provide Engineering Services for Phases 1-4 of the Law Park Drainage Basin Project and authorize funding for Phase 1 in the amount of $32,000 to be charged to budget code H5110.201.18220; and WHEREAS on Wednesday, April 15, 2020 Village Engineer David Turiano provided an update to the Board on the Law Park Drainage Project, whereby consideration is being given towards leapfrogging ahead to the Phase III (A/B) project scope that includes Roadway and Drainage Improvements on Tuttle Road as it has been identified that the roadway and drainage improvements in that phase have deteriorated to a poor state of repair; and WHEREAS Hudson Engineering and Consulting, P.C. has reviewed the proposed change and indicated that it would not have an adverse effect on the drainage in the watershed; and NOW, THEREFORE, BE IT RESOLVED The Village Manager is hereby authorized to modify the September 27, 2019 Agreement with Hudson Engineering and Consulting, P.C. to immediately commence with the Phase 3A and 3B design work which increase design fees of $37,000 are to be charged to budget code H8397.201.15270. Minutes Upon motion by Trustee Hunt, seconded by Trustee DeRose, the Board voted unanimously to approve the minutes of the Organizational Meeting and Regular Meeting on April 7, 2020 as amended. Adjournment Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted unanimously to adjourn the Regular Meeting at 8:35pm. Respectfully Submitted By, Christine Dennett Village Clerk 8