Mayor & Board of Trustees

AGENDA TUESDAY APRIL 23, 2024 BOARD OF TRUSTEES WILLIAM J. VESCIO COMMUNITY CENTER 1 LIBRARY ROAD SPECIAL MEETING – 7:00 PM For those members of the public interested in viewing and/or participating in the meeting remotely, visit https://briarcliffmanor.gov/Calendar.aspx?EID=1051 Pledge of Allegiance 1. Adoption of Budget for Fiscal Year 2024 – 2025 2. Adoption of Capital Budget for Fiscal Year 2024 – 2025 3. 2024 – 2025 Tax Levy and Warrant 4. DASNY Grant Funding Commitment – Library/Community Center HVAC Upgrade NEXT REGULAR BOARD OF TRUSTEES MEETING – TUESDAY, MAY 7, 2024 1  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA APRIL 23, 2024 1. ADOPTION OF BUDGET FOR FISCAL YEAR 2024-2025 A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JUNE 1, 2024 AND ENDING MAY 31, 2025 WHEREAS, the Board of Trustees has met at the time and place specified in the notice of public hearing on the tentative budget and heard all persons desiring to be heard thereon; now, therefore be it RESOLVED, that the tentative budget as amended and revised and as hereinafter set forth is hereby adopted and that there be and is hereby appropriated for the objects and purposes specified, including the amounts set forth required for the payment of principal and interest on indebtedness, the following amounts: General Fund Budgetary Appropriation to be raised by Real Estate Tax Levy $15,337,994 General Water Debt Library Fund Totals Fund (A) Fund (F) Service (V) Fund (L) 24/25 Expense 22,277,439 6,166,502 4,568,104 759,072 33,771,117 24/25 Revenue 22,097,439 6,166,502 4,487,705 759,072 33,510,718 Net/Fund Balance Applied 180,000 --- 80,399 --- 260,399 Town of Ossining Town of Mt. Pleasant* Taxable Assessed Value $2,291,266,193 $2,471,623 Est. Tax Rate per $1,000 $6.1108 $540.7761 *Mt Pleasant Tax calculated tax rate does not use full market assessment (FMV) 2023 Equalization Rate is 1.13% - Mt Pleasant FMV is 218,727,669 2  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA APRIL 23, 2024 2. ADOPTION OF CAPITAL BUDGET FOR FISCAL YEAR 2024-2025 BE IT RESOLVED, that the Board of Trustees does hereby adopt the Capital Budget for Fiscal Year 2024-2025 in the amount of $6,255,039 as follows: 3  Capital Projects 24-25 (continued): 4  * Items marked with this * are recommended for funding from general fund/fund balance, however funding may not be approved depending on the results of the Audited Fiscal Year Closeout for FY 23/24 which will be complete in September 2024. 5 VILLAGE OF BRIARCLIFF MANOR WWW.BRIARCLIFFMANOR.GOV 1111 PLEASANTVILLE ROAD TELEPHONE: (914) 941-4800 BRIARCLIFF MANOR, N.Y. 10510 FAX: (914) 941-4837 MEMORANDUM TO: Board of Trustees FROM: Josh Ringel, Village Manager and Kathryn Nivins, Village Treasurer DATE: April 19, 2024 RE: Exclusion of Enhanced Mobility Project Phase II/III from 24/25 Capital Budget After a thorough examination of the total design costs incurred thus far and the projected expenses required to finalize the construction design and address pre-construction necessities like right of way and electrical and landscape design, we have concluded that there is no need for additional appropriations or borrowing by the Board of Trustees for the 24/25 Capital Budget. We are currently in the initial stages of preparing for the New York State Department of Transportation's review of DTS’s design work, with anticipation of their comment period and the Village's subsequent response. Following the completion of this phase, we will proceed to put the construction bid out. At that juncture, upon receiving the bid results, we will ascertain the Village's obligation of 20% of the total project costs. Subsequently, we will return to the board for any necessary authorization above the 23/24 BOT authorization of $3,404,439. Attached is a breakdown of expenses incurred under the Streetscape Design project by vendor: It is important to note the anticipated unbilled design costs, additional design fees to construction, estimated right-of-way (ROW) fees, electrical design purchase order (PO), and remaining PO for RGR Landscape Design. The anticipated pre-construction totals are $450,725.47. The total funding through 23/24 amounts to $687,725.82, leaving an estimated available balance of $237,000.35 as of April 19, 2024. Should you require further clarification or information, please feel free to reach out. Thank you for your attention to this matter. 6 Village of Briarcliff Manor Streetscape Design Expense by Vendor 4/19/2024 Sum of AMOUNT YEAR Purpose VDR NAME/ITEM DESC EFF DATE COMMENTS 2021 2022 2023 2024 Grand Total Abstract Statewide Abstract Corp. 9/29/2021 RecordingEasmts1141,1159,1169P 600 600 10/1/2021 EasementSchPlstvllRdCT‐8990 650 650 OwnershipSchPlstvRdCT‐9027 2,500 2,500 Statewide Abstract Corp. Total 3,750 3,750 Abstract Total 3,750 3,750 Bond Fees Fiscal Advisors & Marketing Inc 9/29/2023 PublicImprovSerialBondSvcs2023 1,100 1,100 Fiscal Advisors & Marketing Inc Total 1,100 1,100 Harris Beach PLLC 10/28/2022 BondCounselServices 3,306 3,306 9/29/2023 Counsel Svcs Public ImprovBond 1,200 1,200 Harris Beach PLLC Total 3,306 1,200 4,506 Premier Printing Inc 9/30/2022 PublicImprvSerialBonds2022B 1,242 1,242 Premier Printing Inc Total 1,242 1,242 Standard & Poor's Financial Services LLC 9/15/2023 Capital Borrowing2023‐24 1,346 1,346 Standard & Poor's Financial Services LLC Total 1,346 1,346 The Gazette 9/29/2023 PubDelTax/EstoppelBondNotices 138 138 The Gazette Total 138 138 Bond Fees Total 4,548 3,784 8,332 Design DTS Provident Design Engineering LLP 8/5/2022 ProfSvcs Mobility Legal throug 1,714 1,714 ProfSvcs Mobility through 1/28 14,694 14,694 ProfSvcs Mobility through 12/1 18,285 18,285 ProfSvcs Mobility through 4/15 8,566 8,566 ProfSvcs Mobility through 5/31 195 195 11/11/2022 MobilityEnhancementsThru10/14/ 14,925 14,925 3/17/2023 Mobility ‐ Design EngPerThru2/ 2,711 2,711 4/14/2023 Mobility ‐ Design Engineering 17,229 17,229 5/12/2023 Mobility Design Eng4/14/23 3,340 3,340 3/15/2024 Mobility ‐ Design Engineering 49,345 49,345 DTS Provident Design Engineering LLP Total 81,659 49,345 131,004 Provident Design Engineering, PLLC 4/30/2021 Streetscape Phase II 2‐3/2021 11,954 11,954 9/3/2021 Streetscape project6/16‐7/16/2 9,258 9,258 11/26/2021 Construction Documents and Adm 24,928 24,928 Combined (vendor name 8/5/2022 EngrgSvcs Mobility Before 8/20 20,090 20,090 change) Provident Design Engineering, PLLC Total 11,954 34,185 20,090 66,228 $ 197,232.06 RGR Landscape Architecture 1/22/2021 Streetscape Additional Service 9,600 9,600 3/5/2021 Streetscape Phase II 7,600 7,600 Streetscape‐Ph#2 3,000 3,000 Streetscape‐PH#3 10,800 10,800 Streetscape‐PH#III 8,400 8,400 3/19/2021 Streetscape‐Phase II 2/2021 2,000 2,000 Streetscape‐Phase III 2/2021 1,200 1,200 4/30/2021 Streetscape ‐ Phase II 3/2021 1,000 1,000 Streetscape Phase III 3/2021 5,200 5,200 5/31/2021 Streetscape Phase II 5/2021 2,000 2,000 Streetscape Phase III 5/2021 2,800 2,800 Streetscape PhII 4/1‐30/21 2,000 2,000 Streetscape PhIII 4/1‐30/21 2,800 2,800 1/21/2022 Design Services MobilityDec202 3,170 3,170 3/4/2022 Mobility Proj 1/1‐1/31/22 4,853 4,853 3/18/2022 Design Services Mobility 11/1‐ 10,110 10,110 5/13/2022 Design Services Mobility 390 390 8/5/2022 Ongoing Services 8/1‐9/30/21 43,303 43,303 Ongoing Svcs 10/1‐31/21 4,375 4,375 Ongoing Svcs 4/1‐30/22 743 743 Ongoing Svcs 6/1‐30/22 488 488 RGR Landscape Architecture Total 58,400 18,523 48,908 125,830 Design Total 70,354 52,708 150,656 49,345 323,062 Misc PPR 2/19/2021 Copies/Streetscape Phase I ‐ ‐ PPR Total ‐ ‐ Premier Printing Inc 9/29/2023 Posting‐PrintingPubImprovement 231 231 Premier Printing Inc Total 231 231 Misc Total ‐ 231 231 Survey Thomas C. Merritts Land Surveyor PC 9/3/2021 Sidewalk Improvements 4,500 4,500 9/17/2021 Streetscape project 3,900 3,900 11/12/2021 EasementMappingStreetscape 2,550 2,550 1/21/2022 Work for Streetscape projects 2,500 2,500 4/28/2023 Easement1168PvilleMobility 350 350 5/31/2023 MobilityProjectEasement 1,050 1,050 Thomas C. Merritts Land Surveyor PC Total 13,450 1,400 14,850 Survey Total 13,450 1,400 14,850 Grand Total 70,354 69,908 156,604 53,360 350,225 Anticipated Unbilled Design $ 32,000.00 Additional Design Fees to Construction $ 30,000.00 Estimated ROW Fees $ 15,000.00 Electrical Design PO $ 11,500.00 RGR Landscape Design Remaining PO $ 12,000.00 Anticipated Preconstruction Totals $ 450,725.47 Total Funding through 23/24 $ 687,725.82 Estimated Available Balance 4/19/24 $ 237,000.35 7  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FUNDING SOURCES FOR BOT APPROVAL 4/23/24 FUNDING SOURCES FY 24/25 FY 24/25 BOT Adopted FUND FUND Department PRIOR YEAR CAPITAL CAPITAL GRANT FEDERAL/ RECREATION Department Project Title Capital Funding FY BALANCE BALANCE TOTALS Request 24/25 FUNDING BORROWING BORROWING FUNDING STATE FUNDING FEES 24/25 (A-GEN) (F-WTR) (A-GEN) (F-WTR) Ambulance Automatic Ambulance Garage Door Controls $ 17,000 $ 17,000 $ - $ 17,000 $ - $ - $ - $ - $ - $ 17,000 2 Stair Chairs (one for each Ambulance) $ 10,000 $ 10,000 $ - $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Total Ambulance $ 27,000 $ 27,000 $ - $ 27,000 $ - $ - $ - $ - $ - $ 27,000 DPW-Vehicles/Equipment Attachments for Ventrac for DPW & Parks $ 26,000 $ 26,000 $ - $ 26,000 $ - $ - $ - $ - $ - $ 26,000 Total DPW- Vehicles/Equipment $ 26,000 $ 26,000 $ - $ 26,000 $ - $ - $ - $ - $ - $ - $ 26,000 Executive Library and Pocket Park Re-Planting $ 10,000 $ 10,000 $ - $ - $ - $ 10,000 $ - $ - $ - $ 10,000 Building Improvement Plan $ 20,000 $ 20,000 $ 20,000 $ 20,000 Comprehensive Plan $ 75,000 $ 75,000 $ - $ 75,000 $ - $ - $ - $ 75,000 Purchase of Property Old Sleepy Hollow (Conservation) $ 35,000 $ 35,000 $ - $ 35,000 $ - $ - $ - $ - $ - $ 35,000 Traffic Safety - General Projects $ 15,000 $ 15,000 $ - $ - $ - $ 15,000 $ - $ - $ - $ 15,000 Total Executive $ 155,000 $ 155,000 $ - $ 130,000 $ - $ 25,000 $ - $ - $ - $ - $ 155,000 Automatic Garage Door Control System for HQ and Fire Protection Scarborough FH. $ 28,500 $ 28,500 $ - $ 28,500 $ - $ - $ - $ - $ - $ 28,500 Battery operated Extrication Tools $ 37,000 $ 37,000 $ - $ - $ - $ 37,000 $ - $ - $ - $ 37,000 Drone used for Firefighting, Search and Rescue $ 37,500 $ - $ - $ - $ - $ - $ - $ - $ - $ - Fire Chief Vehicle-(2020 replacement) $ 86,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - Hydrant Equipment and FD Snow Markouts $ 10,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - Radio System Replacement $ 500,000 $ 500,000 $ - $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Security Camera Upgrades - Scarborough Fire House $ 27,000 $ 27,000 $ - $ 27,000 $ - $ - $ - $ - $ - $ 27,000 Tower Ladder 40** $ 2,500,000 $ - $ - $ - $ - $ - $ - $ - $ - Turnout Gear $ 68,000 $ 68,000 $ - $ 68,000 $ - $ - $ - $ - $ - $ 68,000 Total Fire Protection $ 3,294,000 $ 660,500 $ - $ 623,500 $ - $ 37,000 $ - $ - $ - $ - $ 660,500 General Village Improvement Projects Annual Drainage $ 50,000 $ 12,500 $ - $ - $ - $ 12,500 $ - $ - $ - $ 12,500 Annual Road Paving $ 538,000 $ 538,000 $ - $ - $ - $ - $ - $ - $ 538,000 $ 538,000 River Road Widening $ 170,000 $ 170,000 $ - $ 170,000 $ - $ - $ - $ - $ - $ 170,000 8 1 of 3  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FUNDING SOURCES FOR BOT APPROVAL 4/23/24 FUNDING SOURCES FY 24/25 FY 24/25 BOT Adopted FUND FUND Department PRIOR YEAR CAPITAL CAPITAL GRANT FEDERAL/ RECREATION Department Project Title Capital Funding FY BALANCE BALANCE TOTALS Request 24/25 FUNDING BORROWING BORROWING FUNDING STATE FUNDING FEES 24/25 (A-GEN) (F-WTR) (A-GEN) (F-WTR) General Village Improvement Projects (cont.) Scarborough Station Bridge Deck $ 20,000 $ 20,000 $ - $ 20,000 $ - $ - $ - $ - $ - $ 20,000 Village Fences $ 40,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - Law Drainage Basin $ 2,430,000 $ 2,430,000 $ 700,000 $ 630,000 $ - $ - $ - $ 1,100,000 $ - $ 2,430,000 Mobility Enhancements in the CBD (Streetscape II/III) $ 2,459,874 $ - $ - $ - $ - $ - $ - $ - $ - $ - Total General Village Improvement Projects $ 5,707,874 $ 3,170,500 $ 700,000 $ 820,000 $ - $ 12,500 $ - $ 1,100,000 $ 538,000 $ - $ 3,170,500 ERP MUNIS Tyler Tech Software Water Module IT Equipment/Upgrades Upgrade $ 27,000 $ 27,000 $ - $ - $ - $ 17,550 $ 9,450 $ - $ - $ 27,000 ERP MUNIS Tyler Tech Software ESS/Content Manager $ 11,300 $ 11,300 $ - $ - $ - $ 7,345 $ 3,955 $ - $ - $ 11,300 IT Replacement $ 80,000 $ 80,000 $ - $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Total IT Equipment/Upgrades $ 118,300 $ 118,300 $ - $ 80,000 $ - $ 24,895 $ 13,405 $ - $ - $ - $ 118,300 Police Department Police Vehicle Replacement $ 74,000 $ 74,000 $ - $ 74,000 $ - $ - $ - $ - $ 74,000 Wheel Load Scales (commercial vehicle enforcement) $ 21,580 $ 21,580 $ - $ 21,580 $ - $ - $ - $ - $ - $ 21,580 Total Police Department $ 95,580 $ 95,580 $ - $ 95,580 $ - $ - $ - $ - $ - $ - $ 95,580 Public Library Library Sprinkler Piping $ 40,000 $ 40,000 $ - $ 40,000 $ - $ - $ - $ - $ 40,000 Library HVAC Replacement $ 57,900 $ 57,900 $ - $ 57,900 $ - $ - $ - $ - $ - $ 57,900 Total Public Library $ 97,900 $ 97,900 $ - $ 97,900 $ - $ - $ - $ - $ - $ 97,900 Recreation-Parks & Playgrounds Fencing and Netting Upgrades at Various Parks $ 30,000 $ 30,000 $ - $ - $ - $ - $ - $ - $ - $ 30,000 $ 30,000 Law Park Playground (Shade) Upgrade and Neighborhood Park $ 101,259 $ 101,259 $ - $ 101,259 $ - $ - $ - $ - $ - $ 101,259 Neighborhood Park entrance upgrades off of Fuller Rd $ 25,000 $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ 25,000 Jackson Park Playground Upgrade & Basketball Court $ 238,000 $ 238,000 $ - $ 138,000 $ - $ - $ - $ 100,000 $ - $ 238,000 Total Recreation-Parks & Playgrounds $ 394,259 $ 394,259 $ - $ 239,259 $ - $ - $ - $ 100,000 $ - $ 55,000 $ 394,259 $ - 9 2 of 3  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FUNDING SOURCES FOR BOT APPROVAL 4/23/24 FUNDING SOURCES FY 24/25 FY 24/25 BOT Adopted FUND FUND Department PRIOR YEAR CAPITAL CAPITAL GRANT FEDERAL/ RECREATION Department Project Title Capital Funding FY BALANCE BALANCE TOTALS Request 24/25 FUNDING BORROWING BORROWING FUNDING STATE FUNDING FEES 24/25 (A-GEN) (F-WTR) (A-GEN) (F-WTR) Sewer Projects Parkway Road - SSES $ 15,000 $ 15,000 $ - $ - $ 15,000 $ - $ - $ - $ - $ 15,000 Total Sewer Projects $ 15,000 $ 15,000 $ - $ - $ 15,000 $ - $ - $ - $ - $ - $ 15,000 $ - $ - $ - Chappaqua Road – Route 100 Water Main Water Projects Replacement $ 500,000 $ 500,000 $ - $ - $ 500,000 $ - $ - $ - $ - $ 500,000 Farm Road Water Tank Painting $1,000,000. $ 1,035,000 $ 35,000 $ - $ - $ - $ - $ 35,000 $ - $ - $ 35,000 Fencing for Water Infrastructure $ 20,000 $ 20,000 $ 20,000 $ - $ - $ 20,000 Hydrant Replacement Program (Contractor and In- House) $ 150,000 $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ - $ 50,000 Meterhead Replacement and Lead Service Lines Inventory Project $ 420,000 $ 420,000 $ - $ - $ 420,000 $ - $ - $ - $ - $ 420,000 Water Main Relining - SHCC $ 470,000 $ 470,000 $ - $ - $ 470,000 $ - $ - $ - $ - $ 470,000 Total Water Projects $ 2,595,000 $ 1,495,000 $ - $ - $ 1,410,000 $ - $ 85,000 $ - $ - $ - $ 1,495,000 TOTALS $ 12,525,913 $ 6,255,039 $ 700,000 $ 2,139,239 $ 1,425,000 $ 99,395 $ 98,405 $ 1,200,000 $ 538,000 $ 55,000 $ 6,255,039 10 3 of 3  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 Ambulance Ambulance 53B1 $ - $400,000 $400,000 Ambulance Ambulance - 53B2 $ 350,000 $ - $350,000 $350,000 Automatic Ambulance Garage Door Controls $ 17,000 $ 17,000 $17,000 Renovate Bathroom and Decontamination Shower Room in Ambulance Bay $ - $75,000 $75,000 Oxygen Refill Station $ - $50,000 $50,000 2 Stair Chairs (one for each Ambulance) $ 10,000 $ 10,000 $10,000 2 Stryker Lifepac Units (One unit for each Ambulance) $ - $105,000 $105,000 Total Ambulance $ 377,000 $ 27,000 $ 455,000 $ 475,000 $ 50,000 $ - $ 1,007,000 DPW-Vehicles/Equipment 1998 Forklift $ - $60,000 $60,000 2002 Street Paint Machine $ - $20,000 $20,000 2006 Ten-wheel Dump Truck $ - $200,000 $200,000 2007 Six-wheel Plow Truck $ - $300,000 $300,000 2008 Six-wheel Plow Truck $ - $300,000 $300,000 2012 Sewer Jet $ - $100,000 $100,000 2013 Case Backhoe $ - $150,000 $150,000 2014 Exmark Walk Behind Mower $ - $15,000 $15,000 2014 Freightliner 1085D 6 Wheel Plow Truck $ - $300,000 $300,000 2015 CAT Backhoe $ - $150,000 $150,000 2015 CAT Loader $ - $200,000 $200,000 2016 25-yard Packer $ - $300,000 $300,000 2016 Ford Pick up $ - $90,000 $90,000 11  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 DPW-Vehicles/Equipment (cont.') 2017 25-yard Packer $ - $300,000 $300,000 2017 Mason Dump Truck 1 $ - $125,000 $125,000 2017 Mason Dump Truck 2 $ - $125,000 $125,000 2017 Small Packer $ - $125,000 $125,000 2019 RAM 5500 Crew Cab Mason Dump $ - $ 175,000 $ 175,000 2019 RAM 5500 Mason Dump $ - $ 175,000 $ 175,000 2019 RAM Pick up $ - $ 90,000 $ 90,000 2020 RAM Pick up 1 $ - $ 90,000 $ 90,000 2020 RAM pick up 2 $ - $ 90,000 $ 90,000 25 Yard Recycle Truck Replacement $ - $ 300,000 $ 300,000 Attachments for Ventrac for DPW & Parks $ 26,000 $ 26,000 $ 26,000 Case Backhoe Replacement $ - $ 140,000 $ 140,000 Rack Body Dump Truck Replacement $ - $ 125,000 $ 125,000 Sewer Jet/Toro Vac Replacement $ 700,000 $ - $ 700,000 $ 700,000 Total DPW-Vehicles/Equipment $ 726,000 $ 26,000 $ 1,125,000 $ 140,000 $ 2,815,000 $ 665,000 $ 4,771,000 Executive Building Improvement Fund $ 60,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 Added 20k for Wall Demo in FD + other misc Items Comprehensive Plan $ 75,000 $ 75,000 $ 45,000 $ 120,000 Added at 4/16/24 BOT meeting Library and Pocket Park Re-Planting $ 10,000 $ 10,000 $ 10,000 Purchase of Property Old Sleepy Hollow (Conservation) $ 35,000 $ 35,000 $ 35,000 Traffic Safety - General Projects $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 Total Executive $ 195,000 $ 155,000 $ 80,000 $ 35,000 $ 35,000 $ - $ 305,000 12  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 Fire Protection Access Control System - FD and Ambulance Doors $ 113,000 $ - $ 113,000 $ 113,000 Automatic Garage Door Control System for HQ and Scarborough FH. $ 28,500 $ 28,500 $ 28,500 Battery operated Extrication Tools $ 37,000 $ 37,000 $ 37,000 Drone used for Firefighting, Search and Rescue $ 37,500 $ 37,500 $ 37,500 Engine 94 $ - $ 2,000,000 $ 2,000,000 Epoxy of Fire Chiefs and Captains Office Space and possible Asbestos Abatement $ - $ 42,000 $ 42,000 Fire Chief Vehicle-(2020 replacement) $ 86,000 $ 86,000 $ 86,000 Fire Chief Vehicle-(2021 replacement) $ - $ 89,000 $ 89,000 Fire Chief Vehicle-(2023 replacement) $ - $ 92,000 $ 92,000 Hydrant Equipment and FD Snow Markouts $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 Radio System Replacement $ 500,000 $ 500,000 $ 500,000 Replace Meeting Room Floor $ 10,000 $ - $ 10,000 $ 10,000 Scarborough FH Butler Building $ 820,000 $ - $ 50,000 $ 770,000 $ 820,000 SCBA Pack and Bottle Replacement - 5 Year Plan $ - $ 125,000 $ 125,000 $ 130,000 $ 380,000 Security Camera Upgrades - Scarborough Fire House $ 27,000 $ 27,000 $ 27,000 Tower Ladder 40 $ 2,500,000 $ 2,500,000 $ 2,500,000 Turnout Gear $ 68,000 $ 68,000 $ 70,000 $ 72,000 $ 76,000 $ 79,000 $ 365,000 Total Fire Protection $ 4,237,000 $ 660,500 $ 2,880,500 $ 346,000 $ 3,099,000 $ 181,000 $ 7,167,000 13  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 General Village Improvement Projects Access Control, Municipal Building Complete & Scarborough FD $ 445,000 $ - $ 445,000 $ 445,000 Annual Drainage $ 50,000 $ 12,500 $ 50,000 $ 50,000 $ 112,500 Annual Road Paving $ 538,000 $ 538,000 $ 612,000 $ 612,000 $ 1,762,000 Annual Sidewalks $ - $ 60,000 $ 60,000 Epoxy Traffic Lines $ - $ - $ 90,000 $ 90,000 Law Drainage Basin $ 2,430,000 $ 2,430,000 $ 2,330,000 $ 4,760,000 LED Street Light Replacement - Utility Pole Mounted $ - $ - $ 100,000 $ 100,000 23/24 BOT Bond Authorization of $3.4M approved- Waiting on Construction Bids to come Mobility Enhancements in the CBD (Streetscape II/III) $ 2,459,874 $ - back to increase previous authorizations if necessary. Rehab Scarborough Post office-Study/Construction $ 25,000 $ - $ 25,000 $ 200,000 $ 225,000 Replacement of Village Owned Generators $ 60,000 $ - $ 20,000 $ 20,000 $ 20,000 $ 60,000 River Road Widening $ 170,000 $ 170,000 $ 170,000 Scarborough Station Bridge Deck $ 20,000 $ 20,000 $ 50,000 $ 1,000,000 $ 1,070,000 Streetlight Residential $ - $ - $ 175,000 $ 175,000 Actual Amount requested was $120k - bid came in much lower- number reflect actual bid costs, tentative Village Fences (removed GF Fencing and Reallocated $20k to was $40k, BOT removed Gen Portion for Trail. Water) $ 40,000 $ - $ - Admin relocated balanced to$20k to Water Fund Total General Village Improvement Projects $ 6,237,874 $ 3,170,500 $ 867,000 $ 1,972,000 $ 2,525,000 $ 495,000 $ 9,029,500 14  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 IT Equipment/Upgrades ERP MUNIS Tyler Tech Software Water Module Upgrade $ 27,000 $ 27,000 $ 27,000 ERP MUNIS Tyler Tech Software ESS/Content Manager $ 11,300 $ 11,300 $ 11,300 IT Replacement $ 80,000 $ 80,000 $ 60,000 $ 20,000 $ 20,000 $ 180,000 Total IT Equipment/Upgrades $ 118,300 $ 118,300 $ 60,000 $ 20,000 $ 20,000 $ - $ 218,300 Police Department Police Vehicle Replacement $ 74,000 $ 74,000 $ 76,000 $ 78,000 $ 80,000 $ 82,000 $ 390,000 Wheel Load Scales (commercial vehicle enforcement) $ 21,580 $ 21,580 $ 21,580 Total Police Department $ 95,580 $ 95,580 $ 76,000 $ 78,000 $ 80,000 $ 82,000 $ 411,580 Public Library Library Sprinkler Piping $ 40,000 $ 40,000 $ 40,000 Library HVAC Replacement $ 57,900 $ 57,900 $ 654,500 $ 712,400 Total Public Library $ 97,900 $ 97,900 $ 654,500 $ - $ - $ - $ 752,400 Recreation-Parks & Playgrounds Brand New Pool Complex $ - $ - $ 80,000 $ 4,580,000 $ 4,660,000 Club Field Pavilion $ - $ - $ 90,000 $ 90,000 Compostable Toilets at Chilmark Park $ - $ - $ 75,000 $ 75,000 Convert two Tennis Courts at Chilmark Park for 6 more pickleball courts as well as fixing the 6 we have and adding lighting $ - $ - $ 220,000 $ 220,000 Destination Playground for Chilmark accessible for all (abled and disable bodied, multi-generational) $ - $ - $ 700,000 $ 700,000 Fencing and Netting Upgrades at Various Parks $ 30,000 $ 30,000 $ 30,000 Jackson Park Playground Upgrade & Basketball Court $ 238,000 $ 238,000 $ 238,000 15  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 Recreation-Parks & Playgrounds (cont.) Law Park Playground (Shade) Upgrade and Neighborhood Park $ 101,259 $ 101,259 $ 101,259 Master Planning for Pine Road Park $ - $ 75,000 $ 75,000 Neighborhood Park Basketball Court Upgrade $ - $ 100,000 $ 100,000 Neighborhood Park entrance upgrades off of Fuller Rd $ 25,000 $ 25,000 $ 25,000 New Dump Truck for Parks $ 100,000 $ - $ - Pathway Connector from the Recreation Department office side door to the new trail connector that goes to the Youth Center or the North County Trail way $ - $ 30,000 $ 30,000 Platform Tennis Courts Improvements and adding a 3rd court $ 300,000 $ - $ 80,000 $ 220,000 $ 300,000 Playground at Club Field $ - $ 400,000 $ 400,000 Renovate McCrum Field $ - $ 350,000 $ 350,000 Scarborough Park SMALL picnic area with covering $ - $ 150,000 $ 150,000 Stage area (location to be determined) $ - $ 150,000 $ 150,000 Youth Center Covered Deck $ - $ 100,000 $ 100,000 Total Recreation-Parks & Playgrounds $ 794,259 $ 394,259 $ 630,000 $ 4,610,000 $ 1,240,000 $ 920,000 $ 7,794,259 Sewer Projects Parkway Road - SSES $ 15,000 $ 15,000 $ 150,000 $ 165,000 Sanitary Sewer Cedar Drive $ - $ - $ 2,300,000 $ 2,250,000 $ 4,550,000 Sanitary Sewer Cleaning and Lining - Long Hill Road $ 1,000,000 $ - $ 1,000,000 $ 1,000,000 Sanitary Sewer Cleaning and Lining - Pine Road Pump Station Tributary Area $ - $ - $ 950,000 $ 950,000 Total Sewer Projects $ 1,015,000 $ 15,000 $ 2,100,000 $ - $ 2,300,000 $ 2,250,000 $ 6,665,000 16  VILLAGE OF BRIARCLIFF MANOR FINAL CAPITAL BUDGET FY 24/25 FIVE YEAR CAPITAL SCHEDULE FY 24/25 TO FY 28/29 DEPARTMENT CAPITAL REQUESTS FOR FUTURE YEARS Department BOT Adopted Department Project Title FY2026 FY2027 FY2028 FY2029 Total Comments/Notes Request 24/25 FY 24/25 Water Projects Chappaqua Road – Route 100 Water Main Replacement $ 500,000 $ 500,000 $ 500,000 Farm Road Water Tank Painting $1,000,000. $ 1,035,000 $ 35,000 $ 1,000,000 $ 1,035,000 Fencing for Water Infrastructure $ 20,000 $ 20,000 $ 20,000 Moved $20k from General Fund Hydrant Replacement Program (Contractor and In-House) $ 150,000 $ 50,000 $ 50,000 $ 150,000 $ 50,000 $ 300,000 Meterhead Replacement and Lead Service Lines Inventory Project $ 420,000 $ 420,000 $ 420,000 Pick-Up Truck 2016 Replacement Water $ - $ 90,000 $ 90,000 River Road Pressure Reducing Valve $ - $ 600,000 $ 600,000 Water Main Cement Lining Village Wide $ 2,500,000 $ - $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 10,000,000 Water Main Relining - SHCC $ 470,000 $ 470,000 $ 470,000 Water Valve Replacement Program $ - $ 100,000 $ 100,000 Total Water Projects $ 5,095,000 $ 1,495,000 $ 3,650,000 $ 3,340,000 $ 2,550,000 $ 2,500,000 $ 13,535,000 TOTALS $ 18,988,913 $ 6,255,039 $ 12,578,000 $ 11,016,000 $ 14,714,000 $ 7,093,000 $ 51,656,039 17  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA APRIL 23, 2024 3. 2024-2025 TAX LEVY AND WARRANT WHEREAS, the budget for the fiscal year commencing June 1, 2024, has been duly adopted and filed with the Village Clerk; and WHEREAS, it has been thereby determined that the sum of $22,277,439.00 will be necessary to meet the obligations of the Village; and WHEREAS, there has been duly credited as against said sum estimated revenues and appropriated fund balance aggregating $6,939,445.00 leaving $15,337,994.00 to be raised by the levying of taxes; and WHEREAS, it appears from the Assessment Roll of the year 2023 for taxes for the fiscal year June 1, 2024 that the total assessed valuation of real property in the Village is $2,509,993,892 with $2,291,266,193 in the Town of Ossining portion of the Village and $218,727,699 in the Town of Mt. Pleasant* portion of the Village and said Assessment Rolls having been duly confirmed; WHEREAS, the total transfers into the Library Fund from the General Fund is $732,783. NOW THEREFORE BE IT RESOLVED, that the tax rate for the Village of Briarcliff Manor for the fiscal year commencing June 1, 2024 be and the same hereby is fixed at the rate of $6.1108 on each $1,000 of assessed valuation for properties in the Village of Briarcliff Manor located in the Town of Ossining and $540.7761 on each $1,000 of assessed valuation for properties in the Village of Briarcliff Manor located in the Town of Mt. Pleasant. FURTHER RESOLVED, that the sum of $15,337,994 the same being taxes for the fiscal year commencing June 1, 2024 be, and the same hereby is, levied upon the taxable property in the Village of Briarcliff Manor and that the Treasurer be and she hereby is authorized and directed to extend and carry out upon the roll the amount to be collected from each of the persons named thereon, and the respective amounts of said tax roll against each such parcel of taxable property set forth thereon be and the same hereby are levied upon each parcel of taxable property respectively which said levy includes items shown on the budget for the fiscal year commencing June 1, 2024 theretofore adopted. BE IT FURTHER RESOLVED, that the Board of Trustees does hereby authorize and direct the Village Treasurer to place the delinquent water arrears on the tax roll for fiscal year 2024-2025. * Mt. Pleasant Assessment 100% valuation using 1.13% equalization rate 18  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA APRIL 23, 2024 4. DASNY GRANT FUNDING COMMITMENT – LIBRARY/COMMUNITY CENTER HVAC UPGRADE WHEREAS, the Village endeavors to upgrade the HVAC facilities at our public Library and Community Center, one of the oldest buildings in the Village, and WHEREAS, the Village has a Capital Project as described below: • Library HVAC Replacement - An upgrade to transition the system to variable refrigerant flow (VRF), which will reduce the building's HVAC energy consumption by 30 to 40 percent. This upgrade will align seamlessly with the Village’s broader ambition of supporting sustainability through tangible energy reductions. WHEREAS, the Village has been working with Senator Peter Harckham on a $100,000 grant to complete this work, and WHEREAS, DASNY requires a funding commitment from the Village for any project costs exceeding the total grant amount; and NOW, THEREFORE, BE IT RESOLVED that the Village of Briarcliff Manor is committed to completing this project in its entirety and will cover all costs in excess of the grant via borrowing and formally approve such funding as a part of the Capital Budget process. 19