City Council

MINUTES OF THE CITY OF BRISTOLO TENNESSEE CITY COUNCIL MEETING September 612016 CALL TO ORDER: The City of Bristol Tennessee City Council meeting was called to order by Mayor Chad Keen on Tuesday, September 6,2016, at7:00 p.m. in the Slater Center Auditorium. ROLL CALL: Present: Mayor Chad Keen, Vice Mayor Jack Young, Councilwoman Michelle Denise, Councilwoman Margaret Feierabend, and Councilwoman Lea Powers. Others Present: City Manager V/illiam L. Sorah; City Attorney Danielle Kiser, City Recorder Tara Musick; and members of City staff. INVOCATION AND PLEDGE OF ALLEGIANCE: Mayor Bill Hartley, Bristol, Virginia gave the invocation and Mayor Keen led the pledge of allegiance. AGENDA ADDITIONS AND/OR CHANGES: None PROCLAMATIONS AND RECOGNITIONS: Child Passenger Safety Week - Councilwoman Feierabend read a proclamation designating September 18 - 24, 2016, as Child Passenger Safety V/eek. Samuel Jones, Buckle Up For Life, was in attendance to accept the proclamation. Bristol Tennessee Police Department Accreditation - The Bristol Tennessee Police Department was recognizedfor receiving their 7th accreditation award from the Commission on Accreditation for Law Enforcement (CALEA) on July 30,2016. Chief Blaine V/ade thanked the City Council and the City Manager for their support. Bristol Tennessee Wastewater Treatment Plant Operational Excellence Award - The Wastewater Treatment Plant has been recognized by the Kentucky-Tennessee Chapter of the Water Environment Association for operational excellence during the calendar of 2015. Matt Dake, Plant Manager, accepted recognition of the award for the City of Bristol, Tennessee. He thanked Council for the recognition and stated that it was nice to be recognized. Bristol First Award Program - Community Relations Director Terrie Talbert recognized Jacob Jenkins, Public Works Department, as the Bristol First Program Award winner for August. He was nominated by a citizen for his help in assisting a sight impaired gentlemen across State Street. Mr. Jenkins was in attendance to receive the award. PRESENTATIONS: None. PUBLIC HEARINGS: Ordinance 16-7 -An Ordinance to Amend the Zoning Map of Bristol, Tennessee by Designating Certain Property as R-18, Multi-Family Residential (800 and 834 E. Mary Street) City Manager Sorah reviewed Ordinance 16-7 which proposes the rezoning of property located at 800 East Mary Street, an 8.1 acre tract cunently zoned as M-2 (General Industrial) and 834 East Mary Street, a 1.45 acre tract currently zoned M-l (Light Industrial/Business) to R-lB Medium Density Single-Family Residential. The proposed rezoning is at the request ofthe property owner, Mr. Kenneth Dunn. A portion of the property was the subject of a rezoning request that was considered during the June 8,2016 meeting. The request was subsequently withdrawn by the owner prior to Council consideration on second reading. Mr. Dunn continues his earlier plan to develop a landscape business on the property located at 856 East Mary Street. He anticipates constructing a single family residence on the balance of the property and has requested a zoning designation consistent with that use. The Land Use Plan and Policy forecasts Low Density Residential development in this area. Much of the area is currently zoned as R-3 Multi-Family Residential with the balance of the property having a manufacturing zoning designation. While the surrounding residential property is zoned as R-3 Multi-Family Residential, the use is single family residential. Staff believes the less intense zoning designation of R-18 will provide density similar to the current use and protective of the community. The Bristol Regional Planning Commission considered this matter at their July l6th meeting and voted unanimously to recommend the rezoning request to City Council. APPEARANCE OF CITIZENS: None APPOINTMENTS: Bristol Public Library Foundation - City Council addressed the vacancy of one seat on the Bristol Public Library Foundation. Mr. Michael V/ebb was unanimously appointed to the Bristol Public Library Foundation to serve a term of office ending June 30, 2019.  City Council Meeting September 6,2016 Page2 of 6 Industrial Development Board - City Council addressed the vacancy of two seats on the Industrial Development Board. Mr. Raj Venkataramaand Mr. Mitch Walters were unanimously appointed to the Industrial Development Board to serve a term of office ending August 3I,2022. Power Board - City Council addressed the vacancy of one seat on the Power Board. Mr. Jonathan Roberts was appointed to the Power Board to serve a term of office ending June 30, 2020. Council voted as follows: Councilwoman Denise Jonathan Roberts Councilwoman Powers Bryan Boyd Vice Mayor Jonathan Roberts Mayor Keen Jonathan Roberts Councilwoman Feierabend Cathy Mullins ORDINANCES AND RESOLUTIONS: A. X'irst Reading of New Ordinances: None B. Adoption of Ordinances (Second Reading): Ordinance 16-7 -An Ordinance to Amend the Zoning Map of Bristoln Tennessee by Designating Certain Properfy as R-18, Multi-Family Residential (800 and 834 E. Mary Street) City Manager Sorah reviewed this ordinance which was the earlier subject of a public hearing. Councilwoman Feierabend made a motion to approve the ordinance on second reading, and Councilwoman Powers seconded the motion. The motion passed by a unanimous roll call vote. C. Resolutions: Resolution 16-80 - A Resolution Approving an Agreement with CareHere Management, PLLC to Provide an Employee Health Clinic City Manager Sorah stated that an element of the City's plan of work for Fiscal 2017 includes the creation of an employee/dependent health clinic and wellness center. Resolution l6-80 authorizes the City to enter into an agreement with CareHere Management, PLLC, of Brentwood, Tennessee to provide this service. As health care costs have risen, staff has pursued several strategies to achieve the overall goal of containing health care costs while still providing quality care for employees. An in-house clinic was evaluated as a new avenue to contain health care costs while offering increased access to medical care. In providing this service, the City will contract with a  City Council Meeting September 6,2016 Page 3 of6 third party to staff and operate the clinic. Employees and their dependents will have access to the on-site clinic for urgent care as well as primary care needs. Services provided will include acute care, primary care, health screenings, preventive vaccinations, and health coaching. In addition, the clinic wilt provide pre-employment physicals, treatment of workers compensation injuries (within scope of capabilities), as well as random and post-accident drug screens. Proposals were received from three vendors to provide the clinic services. Proposals were received from Wellmont Health Services, Mountain States Health Alliance, and CareHere Management, PLLC. Staff utilized the services of Shenill Morgan, the City's consultant for employee health benefit solutions, to evaluate the proposals and provide guidance in the selection of the appropriate provider. Resolution 16-80 authorizes the City to enter a three-year health services agreement with CareHere to provide for management of the City's employee health clinic and wellness center. In addition to the initial three-year period, the City has the option to extend the agreement for an additional two-year term(s). Councilwoman Powers moved to approve the resolution, and Councilwoman Feierabend seconded the motion. The resolution was approved by a unanimous Council vote. Resolution 16-82 - Initial Resolution Authorizing the Issuance of not to Exceed Four Million Five Hundred Thousand Dollars ($4,500,000) General Obligation Bonds of the City of Bristol Tennessee City Manager Sorah stated that Resolution 16-82 formalizes the intent of City Council to issue up to $4,500,000 in new bonds and provides public notice of the planned borrowing according to statute. The resolution provides details of the Series 2016 bond issue which calls for a fixed rate borrowing not to exceed $4,500,000. The bonds will be sold by competitive sale. Capital projects planned for funding with the proceeds from the sale include the construction of a new fire and emergency medical station on'West State Street. In addition, the proceeds will be used to fund capital equipment necessary for the operation of the new station. The term of the bonowing will be for a period of thirty years for the fire station, twenty years for the fire apparatus, and ten years for the emergency medical services equipment. Mr. Scott Gibson, of Cumberland Securities Company, Inc., Knoxville, Tennessee, will serve as financial advisor and Mr. Mark Mamantov, of Bass, Berry and Sims, of Knoxville, Tennessee, will serye as bond counsel. Resolution 16-82 satisfies the twenty-one day public notification requirement for the issuance of debt. Councilwoman Denise moved to approve the resolution, and Councilwoman Feierabend seconded the motion. The resolution was approved by a unanimous Council vote.  City Council Meeting September 6,2016 Page 4 of 6 Resolution 16-83 - A Resolution Approving an Agreement with CBIZ Benefits and Insurance Services, Inc. to Provide Compensation Consulting Services City Manager Sorah stated thal. a goal of the Fiscal 2017 plan of work includes the conducting of a classification and compensation study for the organization. This effort is desired to ensure the City is able to attract and retain a high quality workforce by providing a compensation package that is market competitive. Staff solicited proposals to perform the study with four firms responding to the invitation. Staff recommends retaining CBIZ Benefits and Insurance Services, Inc. of Kansas City, Missouri to provide the analysis. Staff determined this firm to be the most experienced in providing this service for municipal governments. A review of their work product for referenced municipalities indicated a strong degree of client satisfaction. CBIZ Benefits and Insurance Services, Inc. will analyze and reconcile existing job descriptions and classification schedule, conduct external market analysis, design a pay structure, evaluate its financial impact, review of FLSA classifications, revise or develop new job descriptions, and ensure internal equity. The firm will provide this analysis for a lump sum amount of $51,000. Councilwoman Powers moved to approve the resolution, and Councilwoman Feierabend seconded the motion. The resolution was approved by a unanimous Council vote. CONSENT AGENDA: City Manager Sorah presented the Consent Agenda to Council. Councilwoman Feierabend made a motion to approve the consent agenda, and Vice Mayor Young seconded the motion. The following items were approved by unanimous Council vote: r Minutes September 6,2016 City Council Meeting Minutes r Minutes September 20,2016 City Council V/ork Session Minutes r Resolution 16-73 A Resolution Approving the Payment of an Invoice from Bryan, Pendleton, Swats & McAllister, LLC for Consulting Services Resolution 16-74 A Resolution Approving the Purchase of Police Tasers Resolution 16-75 A Resolution Authorizingthe Purchase of In-Car Video Systems  City Council Meeting September 6,2016 Page 5 of6 r Resolution 16-76 A Resolution Approving an Interlocal Cooperation Agreement with the Emergency Communications District of the City of Bristol, Tennessee r Resolution 16-77 A Resolution Approving the Purchase of al2-Lead Cardiac Monitor r Resolution 16-78 A Resolution Approving a Grant Agreement with the Tennessee Department of Transportation for Transit Operating Assistance r Resolution 16-79 A Resolution Approving a Right-oÊV/ay Access Agreement withZayo Group, LLC r Resolution 16-84 A Resolution Authorizinga Third Agreement to Development, Allocation and Loan Agreement Relating to Border Region Retail Development ¡ Resolution 16-85 A Resolution Approving a Settlement Agreement and Mutual General Release with B&B of TN, GP BOARD OF'EDUCATION LIASON REPORT: Dr. Gary Lilly announced that the United States Secretary of Education would be visiting Vance Middle School on September 13. He stated that he was excited about the legendary football game between Tennessee High School and Virginia High School taking place on Thursday, September 8. He stated that the V/T parade would be held on Wednesday, September 7, at 6:00 p.m. CITY MANAGER'S REPORT: Mr. Sorah complimented Fire, Police, Public'Works, and Parks and Recreation Departments for their hard work during the special events. He mentioned that the University of Tennessee and Virginia Tech and the Rhythm and Roots Reunion are head of us. CITY COUNCIL COMMENTS: Councilwoman Powers said that the Birthplace of Country Music would be making a major announcement on Sunday, September 18. She stated that Rhythm and Roots organizers are still in need of volunteers. She complimented the Parks and Recreation Department on the completion of the Splash Pad. She complimented Networks Sullivan Partnership on the Red Carpet Tour.  City Council Meeting September 6,2016 Page 6 of6 Councilwoman Feierabend thanked the Virginia High School Cheerleaders for helping to "paint the town." She stated that Believe In Bristol needed volunteers for the ball game events taking place on Thursday and Friday. She thanked the Mayors of both cities for presenting a United Way proclamation and their fund raising campaign. She said the Bristol Promise Youth Network would be hosting the Director and Superintendent of Schools at a lunch on September 29. She thanked the city and community for the Jerry GoodpasturePlaza. Vice Mayor Young thanked the Police Department for their service and commented on how the Police Department had helped other policing agencies throughout the area. He announced that ooPrayer in the Park" would be held on September 25th at Cumberland Park in Bristol, Virginia. Mayor Keen announced that the light bulbs would be changed on the Bristol Sign for the ballgame on Saturday. He recognized Chelsea Ketron from the Chamber of Commerce, Mahlon Luttrell from Bristol Baseball, and Michael Browder from Bristol Tennessee Essential Services. There being no further business, the meeting was adjourned at 8:01 p.m. ,ñ I nt.á Tara E. Musick, City Recorder Chad Keen, Mayor