Sewer Oversight Committee

MINUTES OF DECEMBER 17, 2018 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Monday, December 17, 2018 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Mr. Jack Young, City Council Member (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Bristol, Virginia Mr. Danny Griffin, BVU Authority Member (Voting Member) Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Saul Hernandez, BVU Authority Member (Voting Member) Mr. Christopher Hall, BVU Authority Key Account Manager Mr. Mark Eason, BVU Authority Budget Analyst Mr. Matthew Boothe, BVU Authority Controller Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering Inframark Mr. Jerry Shupe, Regional Manager Mr. Bill Davidson, Assistant Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Inframark Minutes – Sewer Oversight Committee December 17, 2018 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. APPROVAL OF MINUTES Mr. Bowman moved to approve the minutes of the September 17, 2018 meeting. Mr. Young seconded the motion and it was unanimously approved without discussion. III. OLD BUSINESS None. IV. NEW BUSINESS A. Financial Report for Fiscal Year Ending June 30, 2017 Mr. Matt Hill of Mauldin & Jenkins Certified Public Accountants reviewed the Financial Report June 30, 2017 included in the packet. Discussion ensued. No action was required. B. Consideration of the Annual Operations and Maintenance Report Proposal Mr. Sorah reviewed the Annual Operations and Maintenance Report Proposal included in the packet. Mr. Bowman moved to accept the proposal. Mr. Griffin seconded the motion and it was unanimously approved after discussion. V. REPORTS A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. B. Industrial Monitoring 1. Quarterly Summary Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. 2. Semi-Annual Report Mr. Dake reviewed the Semiannual Industrial Pretreatment Report included in the packet. Discussion ensued. No action was required. C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. 1 Minutes – Sewer Oversight Committee December 17, 2018 VII. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for March 18, 2019 at the wastewater treatment plant. With no further business to discuss the meeting was adjourned at 8:21 A.M. 12/17/2018 __________________________________________________ William L. Sorah, Chairman Date 2