Sewer Oversight Committee

MINUTES OF SEPTEMBER 17, 2018 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Monday, September 17, 2018 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Ms. Lea Powers, City Council Member (Voting Member) Mr. Jack Young, City Council Member (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Bristol, Virginia Mr. Danny Griffin, BVU Authority Member (Voting Member) Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Christopher Hall, BVU Authority Key Account Manager Mr. Mark Eason, BVU Authority Budget Analyst Mr. Matthew Boothe, BVU Authority Controller Mr. Philip King, BVU Authority Manager of Water and Wastewater Engineering Inframark Mr. Bill Davidson, Assistant Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Inframark Minutes – Sewer Oversight Committee September 17, 2018 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. COMMITTEE REORGANIZATION A. Selection of Chair Mr. Bowman moved to re-elect Mr. Sorah as Chairman. Mr. Young seconded the motion and it was unanimously approved via roll call vote without discussion. B. Selection of Vice Chair Mr. Griffin moved to re-elect Mr. Bowman as Vice Chairman. Mr. Sorah seconded the motion and it was unanimously approved via roll call vote without discussion. III. APPROVAL OF MINUTES Mr. Bowman moved to approve the minutes of the March 19, 2018 meeting. Mr. Griffin seconded the motion and it was unanimously approved without discussion. IV. OLD BUSINESS A. O & M Evaluation Recommendation Status - 2018 Mr. Dake reviewed the O & M Evaluation Recommendation Status – 2018 included in the packet. Discussion ensued. No action was required. V. NEW BUSINESS A. Capital Improvement Plan 2020 - 2024 Mr. Dake reviewed the Capital Improvement Plan 2020 through 2024 included in the packet. Discussion ensued. Ms. Powers moved to approve the Capital Improvement Plan as presented. Mr. Bowman seconded the motion and it was unanimously approved without further discussion. B. Other, if any There was no other new business. VI. REPORTS c A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. 1 Minutes – Sewer Oversight Committee September 17, 2018 B. Industrial Monitoring Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. VII. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for December 17, 2018 at the wastewater treatment plant. With no further business to discuss the meeting was adjourned at 8:27 A.M. 12-17-18 William L. Sorah, Chairman Date 2