Committee of the Whole

Village of Brookfield Agenda Committee of the Whole Meeting Monday, May 9, 2022 @ 7:00 PM or Immediately Following Village Board Meeting Edward Barcal Hall 8820 Brookfield Avenue Brookfield, IL 60513 I. ROLL CALL II. REGULAR BUSINESS 1. Discussion of a Property Improvement Program Grant Request for 9138 Broadway Avenue Committee Item Memo - PIP Program Application 2. Presentation of a Draft Ordinance to Establish a Brookfield Economic Development Commission Committee Item Memo - Economic Development Commission III. PUBLIC COMMENT IV. EXECUTIVE SESSION 1. Pursuant to Section 2(c)(1) of the Open Meetings Act to Discuss the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees V. ADJOURNMENT Page 1 of 10  Committee Item Memo Meeting Date: May 09, 2022 Staff Contact: Emily Egan, Community Development Director Department: Community Development Subject: Discussion of a Property Improvement Program Grant Request for 9138 Broadway Avenue Background Information: The Village has a Property Improvement Program (PIP) which is a grant program provided by the Village to properties within a Tax Increment Financing (TIF) District. The program is intended to assist both property owners and tenants make improvements to the exterior of their property. Over time, the program intends to assist private property owners beautify the Village’s commercial areas. The grant is a 50/50 reimbursement for qualified projects. Betty’s Flowers and Gifts located at 9138 Broadway Avenue submitted a PIP grant application to install a new wall sign and awning. The business is located within the 8 Corners TIF District and is eligible for the grant program. Proposed Scope of Work The proposed signage at Betty’s Flowers and Gifts has white facelit channel letters with a red aluminum backer. The proposed awning matches the signage and provides overall façade improvements as well as enhancing the entryway for patrons. There is an existing sign on the roof which does not meet the Village’s sign code and exceeds the square footage of allowed signage. Staff recommends the property owner either seek a Variance to allow the sign or remove it. Proposed sign and awning shown in the rendering below. Page 2 of 10 Financial Impact: The table below shows the estimated costs of the sign and awning and the Village’s portion. Total Estimated Cost Village's Portion Wall Sign $13,239 $6,620 Awning $3,605 $1,803 Total: $16,844 $8,423 Recommendation(s): Village staff recommends the Village of Brookfield Committee of the Whole discuss the proposed project and grant request. Page 3 of 10  Committee Item Memo Meeting Date: May 09, 2022 Staff Contact: Emily Egan, Community Development Director Department: Community Development Subject: Presentation of a Draft Ordinance to Establish a Brookfield Economic Development Commission Background Information: At the April 25th, 2022 Committee of the Whole Meeting, staff presented the Village Board with a concept to establish a Brookfield Economic Development Commission. This item was introduced as a critical objective identified by the Village's Economic Development Coordinator, Cindy Klima, in the proposed Economic Development Plan. As discussed, an Economic Development Commission will benefit the Village by establishing a formal means to discuss, review and advance the economic development of the Village. Specifically, the Commission's work would include projects that build momentum on economic development initiatives and track implementation of the proposed Economic Development Plan. Similar to other Village commissions, the Economic Development Commission will serve as an advisory commission to the Village Board. The proposed ordinance would approve a code amendment establishing the Economic Development Commission. The commission would consist of nine members appointed by the Village President subject to the confirmation by the Village Board and would serve staggered three-year terms. The members will be comprised of owners or senior managers in various professional sectors as detailed below; (1) Restaurant (1) Real Estate (1) Service (2) Retail Establishment (1) Tourism/Attraction (1) Finance (1) Chicago Zoological Society (1) Brookfield Chamber of Commerce The Director of Community Development would serve as the staff liaison with support provided by the Economic Development Coordinator. Page 4 of 10 Recommendation(s): Staff is seeking Board direction and consensus on any details of the draft ordinance Attachments: Ordinance Amending Chapter 2 Entitlted _Administration_ Establishing an Economic Development Commission - Village of Brookfield Page 5 of 10  ORDINANCE 2022 – AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION” OF THE CODE OF ORDINANCES OF THE VILLAGE OF BROOKFIELD, COOK COUNTY, ILLINOIS, ESTABLISHING AN ECONOMIC DEVELOPMENT COMMISSION PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES THE 23RD DAY OF MAY 2022 Published in Pamphlet form by Authority of the Corporate Authorities of the Village of Brookfield, Illinois, this 23rd day of May 2022. 1059760.1 Page 6 of 10  ORDINANCE 2022 – AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION” OF THE CODE OF ORDINANCES OF THE VILLAGE OF BROOKFIELD, COOK COUNTY, ILLINOIS ESTABLISHING AN ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the corporate authorities of the Village of Brookfield (the “Village”) determine it is advisable, necessary and in the public interest that the Village establish an Economic Development Commission to serve as advisors to the corporate authorities of the Village; NOW, THEREFORE, BE IT ORDAINED by the Board of Trustees of the Village of Brookfield as follows: Section 1: Chapter 2 Entitled “Administration” of the Code of Ordinances of the Village of Brookfield is hereby amended to establish an Economic Development Commission. Section 2: Section 2-423 entitled “Designated” of Division 1 entitled “Generally” of Article VI entitled “Committees, Boards, Commissions, and Other Village Bodies” of Chapter 2 entitled “Administration” of the Code of Ordinances of the Village of Brookfield, Cook County, Illinois, as amended, is hereby amended to read as follows: The following village boards, commissions and committees shall be appointed or elected and shall have the duties specifically prescribed by state statute and by this Code and other village ordinances: Sec. 2-423. Designated. The following village boards, commissions and committees shall be appointed or elected and shall have the duties specifically prescribed by state statute and by this Code and other village ordinances: (1) Police pension board. (2) Fire pension board. (3) Board of fire and police commissioners. (4) Library board. 1059760.1 1 Page 7 of 10  (5) Planning and zoning commission. (6) Playground and recreation board. (7) Electrical commission. (8) Board of local improvements. (9) Public safety committee. (10) Conservation commission. (11) Historical commission. (12) Ethics commission. (13) Beautification commission. (14) Fair housing advisory committee. (15) Planning, zoning and economic development committee. (16) Special events committee. (17) Economic Development Commission Section 2: Division 13 entitled “Reserved” of Article VI entitled “Committees, Boards, Commissions, and Other Village Bodies” of the Code of Ordinances, Village of Brookfield, Illinois, as amended, shall be and is hereby deleted in its entirety and further amended to read as follows: DIVISION 13. - Economic Development Commission. Sec. 2-876. Creation. The Village has created an Economic Development Commission for the promotion of the new and continued economic growth and vitality of the Village. Sec. 2-877. Membership; compensation; qualifications; chairperson. (A) The Economic Development Commission shall be comprised of nine members, appointed by the president with the consent of the village board of trustees and shall serve without compensation. (B) The nine members shall be comprised of owners or senior management representing various professional sectors as follows: (i) one restaurant; (ii) one real estate; (iii) one service; (iv) two retail establishments; (v) one tourism/attraction; 1059760.1 2 Page 8 of 10  (vi) one finance; (vii) one Chicago Zoological Society; and (viii) one Brookfield Chamber of Commerce. (C) Members shall serve for three-year staggered terms, so that approximately one- third of the membership shall be subject to reappointment each year. The first appointed members shall establish terms of one, two and three years by lot so that they will be serving for staggered terms. The terms will run from the date of appointment. (D) Failure to attend Economic Development Commission meetings for four consecutive months, unless excused by the Chairman for good cause, shall, after notice to the member, constitute resignation from the Economic Development Commission. The Economic Development Commission shall notify the village president and the board of trustees that there is a vacancy to be filled. Section 2-878. Powers and Duties. The Economic Development Commission shall have the following powers and duties: (A) To establish, maintain and promote communication among the Village, other government agencies, businesses, business, trade and industry organizations and other local organizations and institutions, for the purpose of maintaining and improving the economic health of the Village; (B) To recommend to the Village board of trustees those actions and programs that will serve to carry out the purpose of the Economic Development Commission; (C) To submit to the Village board of trustees, on or before January 15 of each year, a report on the economic state of the Village; (D) To elect from its members a Chairman and Vice Chairman; and (E) To perform such other duties as the Village board of trustees may direct. Section 2-879. Meetings and Rules of Order and Procedure. The Chairman or Vice Chairman, in the absence from the Village of the Chairman, shall call meetings; meetings shall be held at such times and places as the Economic Development Commission deems advisable, but in no event less than once per calendar quarter. The Economic Development Commission may provide for its own rules of order and procedure. Robert's Rules of Order, latest edition, shall govern the 1059760.1 3 Page 9 of 10 conduct of Economic Development Commission meetings except to the extent modified by the Economic Development Commission's own rules. Section 3: If any provisions or portion of this ordinance or its application to any person, entity or property is held invalid, such invalidity shall not affect the application or validity of any other provisions or portions of this ordinance; and, to that end, all provisions and portions of this ordinance are declared to be severable. Section 4: This ordinance shall be in full force and effect from and after ten days (10) days following its passage, approval and publication in pamphlet form as provided by law. ADOPTED this 23rd day of May 2022 pursuant to a roll call vote as follows: AYES: ____________________________________ NAYS: ____________________________________ ABSENT: ____________________________________ ABSTENTION: ____________________________________ APPROVED by me this 23rd day of May 2022. ____________________________________ Michael J. Garvey, President of the Village of Brookfield, Cook County, Illinois ATTESTED and filed in my office, and published in pamphlet form this 23rd day of May 2022. ______________________________________ Brigid Weber, Clerk of the Village of Brookfield, Cook County, Illinois 1059760.1 4 Page 10 of 10