Committee of the Whole

Village of Brookfield Agenda Committee of the Whole Meeting Monday, February 12, 2024 @ 7:00 PM or Immediately Following Village Board Meeting Edward Barcal Hall 8820 Brookfield Avenue Brookfield, IL 60513 I. ROLL CALL II. REGULAR BUSINESS 1. Discussion Concerning the "Intelligentsia Cup" Bike Race Event Scheduled for Wednesday, July 24, 2024 2023 Race Summary, Village Costs and Recommendations 2. Discussion Regarding Proposed Streetscape Improvements on Grand Boulevard and Brookfield Avenue Grand Boulevard_Brookfield Avenue Streetscape Improvement Presentation 3. Discussion About Amending Various Sections of the Village Code Pertaining to Advisory Commissions and Committees Advisory Commission Update Recommendations III. PUBLIC COMMENT IV. EXECUTIVE SESSION 1. Pursuant to Section 2(c)(5) of the Open Meetings Act to discuss purchase or lease of real property for the village’s use 2. Pursuant to Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific village employees V. ADJOURNMENT Page 1 of 18  Committee Item Memo Meeting Date: February 12, 2024 Staff Contact: Michael Kuruvilla, Police Chief Department: Police Subject: Discussion Concerning the "Intelligentsia Cup" Bike Race Event Scheduled for Wednesday, July 24, 2024 Background Information: Last year on Wednesday, July 26th, the Village of Brookfield supported hosting the "Intelligentsia Cup" bike race for the first time, providing the space for the race to occur, along with municipal resources with primary sponsor, Cycle Brookfield, for this event to take place. The event was heavily attended, and largely considered to be a success. We were recently notified that Cycle Brookfield President and Co-Founder Christopher Valadez would like to host the event in Brookfield once again. The same race route from 2023 supported by Cycle Brookfield is attached. The event would result in street closures between approximately 8:00 a.m. and 8:00 p.m. To aid in your consideration whether to support hosting this event in Brookfield once again, a summary of the event by each Department can be seen below: 1) Police Department: Personnel/Staffing: We primarily utilized fourteen (14) patrol staff members, as well as all five (5) members of the Command Staff (no financial impact), bringing the total number of personnel needed to nineteen (19) members of the Police Department assigned to the race in a variety of capacities throughout the day. There were seven (7) distinct locations where officers were deployed. We were extremely fortunate for the unexpected assistance (free of cost) from the Metra Police Department, who assigned three (3) of their officers to the Prairie Avenue Train Crossing to assist us all day long, allowing us to release some of our staff members earlier than originally expected, saving in some overtime costs. In addition to staff required to cover the race, we maintained minimum staffing levels for normal patrol functions to respond to calls for service and protecting the community. In short, the overtime expenditures for the day totaled 72.25 hours, which translated to approximately: $5,254. Materials/Equipment: In addition to utilization of our own Police Department utility terrain vehicle (UTV), we gained access to two (2) additional UTVs from the Cook County Department of Emergency Management and Regional Security (CCDEMRS), and an additional UTV from the McCook Police Department; all to provide for easier travel across the closed racecourse Page 2 of 18 throughout the day. We worked with Illinois Law Enforcement Alarm System (ILEAS) to obtain extra portable radios for communications for all Police and essential race-related staffing, particularly for preparation in the event of a mass critical incident. For 2024, besides the materials/equipment needs listed above, we would also seek to gain access (free of charge) to a "Sky Watch Tower" through CCDEMRS for monitoring the racecourse and the surrounding area from an aerial point of view, likely off of the 3700 block of Grand (either near Grand and Grant, or Grand and Brookfield). Moreover, as we cannot ensure we will have free manpower assistance from the Metra Police Department once again, a staffing variation and cost exists if the Prairie Avenue Train Crossing remains partially open. The Police Department's experience with Intelligentsia in 2023 reflected no significant police- related matters created/generated as a result of the race, nor due to the significant influx of people in the area. While it required a substantial amount of staff time to prepare and execute the event from the Police Department's responsibilities, it seemed to be a very positive experience for the community. Both Command Staff that planned the event, and those that worked it provided positive feedback from what they observed and experienced. 2) Fire Department: Personnel/Staffing: At last year's event, Chief James Adams and Captain Brian Baldwin, both on regular duty were staged at the south turn of the race to act as a stand-by emergency crew. However, after witnessing the treacherous turns at the south and north ends of the race, Chief Adams is recommending two (2) off-duty paramedics to be staged at the north turn of the race and two (2) off-duty paramedics to be staged at the south end of the race for quick and efficient medical response in the event of an emergency involving race participants or spectators. Materials/equipment: The emergency medical services (EMS) crew will stage at the north turn of the race and would be utilizing the current Brookfield Fire Department reserve ambulance. The EMS crew staging at the south turn of the race will utilize a Mutual Aid Box Alarm System (MABAS) Utility Terrain Vehicle (UTV) at no additional cost for the event. 3) Public Works: Staffing: The Public Works Department utilized six (6) staff members exclusively to set up and break down the Intelligentsia Cup event. In addition to their eight (8) hour workday, all of these staff members worked an additional six and a half (6.5) hours, bringing their overtime costs to approximately: $4,027. Scope of Work performed: The Public Works staff performed the following tasks:  Installation of No Parking Signs  Coordinated traffic control devices with the contractor.  Installation and removal of No Parking Signs within the event.  Barricading alleys. Page 3 of 18   Clean-up: o Emptying receptacles o Sweeping Streets o Clean up downtown.  Break down the event.  Traffic control. The Public Works Department outsourced traffic control to a contractor. Traffic Control & Protection, LLC/T.S.I. was contracted to deploy the channeling devices for the event. The channeling devices created an event perimeter, closed streets, and installed signage for the vehicular detours. The cost to the Village was $11,381.70 for the contractor's services. Therefore, the following breakdown of costs and impact to each Department of the Village can be seen below if the Prairie Avenue Train Crossing is left partially open or fully closed: Impacts of the Prairie Avenue Train Crossing if Left Partially Open (as in 2023): The Police Department would need seventeen (17) officers (without Metra PD assistance) to maintain safety by being assigned to the same posts/locations as in 2023 throughout the course of the event this year. To fill all of the posts to cover eleven (11) hours would translate to 121 manhours of overtime, with an expected approximate total cost of: $8,800. Fire Department staffing costs would be approximately $3,000, for both north and south EMS crews for the duration of the event. Public Works staffing costs would be approximately $4,027. Traffic Control & Protection, LLC/T.S. has provided a quote to replicate the 2023 event setup and breakdown at a cost to the Village of $11,773.40 for 2024. Quantity/Type Cost Police Department Staffing 14 Officers $8,800 Radios, UTVs, Skywatch, Materials/Equipment N/A etc. Fire Department: Staffing 4 Paramedics $3,000 Materials/Equipment 1 Ambulance & 1 UTV N/A Public Works Department: Staffing 6 Public Works employees $4,027 Traffic Control & Protection Materials/Equipment $11,774 (3rd party contractor needed) Grand Total: $27,601 Impacts of the Prairie Avenue Train Crossing if Fully Closed (similar to the previous construction-related closure of 2023): As we witnessed a full Prairie Avenue Train Crossing closure towards the end of last year, Village staff was able to manage the diverted traffic. Although the closure was not convenient, Page 4 of 18 it was manageable for over a month. Therefore, staff would like to recommend a full closure of the Prairie Avenue Train Crossing. The impacts are as follows: The Police Department would need fourteen (14) Officers (without Metra PD assistance) to maintain safety, as a reduced number of Officers would be required at the Prairie Avenue Train Crossing, with the remainder of the posts/locations as in 2023 being the same. To fill all of the posts to cover eleven (11) hours with three (3) less staff members would translate to approximately eighty-eight (88) manhours of overtime, with an expected approximate total cost of: $6,400. The staffing costs for the Fire Department and Public Works would remain the same if the Prairie Avenue Train Crossing were to be closed. However, with a full closure, a reduction in the reinforced barriers (concrete jersey barriers) can be applied, which is expected to reduce the cost related to the third-party contract with Traffic Control & Protection, LLC/T.S. The reduced cost is expected to be approximately: $5,413. Quantity/Type Cost Police Department: Staffing 14 Officers $6,400 Radios, UTVs, Skywatch, Materials/Equipment N/A etc. Fire Department: Staffing 4 Paramedics $3,000 Materials/Equipment 1 Ambulance & 1 UTV N/A Public Works Department: Staffing 6 Public Works employees $4,027 Traffic Control & Protection Materials/Equipment (3rd Party contractor $5,413 needed) Grand Total: $18,840 During a recent meeting with the Village Engineering Firm, a full closure of the Prairie Avenue Train Crossing was discussed during the Intelligentsia Cup Race. If this were to occur with the Burlington Avenue construction project occurring throughout this year, it can be expected that this detour would allow the contractor to pave the Prairie and Burlington Avenue intersection during the Intelligentsia event. Therefore, another benefit of closing the Prairie Avenue Train Crossing is that this detour would create a safe environment for the contractor to perform necessary paving at the intersection of Prairie and Burlington, and it is expected that the contractor would assume a portion of the detour costs of closing Prairie at Burlington as part of their work. Please note, the closure at Prairie Avenue Train Crossing would likely last a total of 2-3 days if the Burlington Avenue construction were also permitted to occur at that location concurrently when the Intelligentsia Bike Race takes place. Additionally, Intelligentsia core members and Cycle Brookfield identified the area just north of the Prairie Avenue Train Crossing as ideal spectator viewing space, as well as a potential Page 5 of 18 alternate site for the local business expo that was setup in the parking lot of the library at the north end of the event last year. Financial Impact: 1. Prairie Avenue Train Crossing Kept Partially Open: a. Police Department: Approximately $8,800 b. Fire Department: Approximately $3,000 c. Public Works: $15,801 for both staffing and third-party traffic control contractor. Approximate Total Cost: $27,601 2. Prairie Avenue Train Crossing Fully Closed: a. Police Department: Approximately $6,400 b. Fire Department: Approximately $3,000 c. Public Works: $9,440 for both staffing and third-party traffic control contractor. Approximate Total Cost: $18,840 Recommendation(s): Village staff recommend the Committee of the Whole discuss the possibilities of hosting this event. Furthermore, if the Board supports hosting this event once again, Village staff recommend a full closure of the Prairie Avenue Train Crossing this year. Attachments: Intelligentsia Cup 2023-Brookfield Course Page 6 of 18 Page 7 of 18  Committee Item Memo Meeting Date: February 12, 2024 Staff Contact: Vincent Smith, Public Works Director Department: Public Works Subject: Discussion Regarding Proposed Streetscape Improvements on Grand Boulevard and Brookfield Avenue Background Information: In 2020, Hanock Engineering submitted an application to the Central Council of Mayors (CCM) for federal funding through the Surface Transportation Program (STP) for pavement resurfacing improvements to Brookfield Avenue from Prairie Avenue eastward to Washington Avenue (includes portions of Woodside Avenue, Parkview Avenue, and Golf Road – see exhibit) and the 3700 block of Grand Boulevard. This project was included in the CCM’s 2026 Program. The Village Engineer has had discussions with the Planning Division for the CCM, and it is anticipated that this project will be eligible for Contingency Funding in the Federal Fiscal Year (FFY) 2024. The project would be included in a September IDOT Letting, and construction would occur in 2025. In 2023, village staff applied for funding from the Illinois Transportation Enhancement Program for streetscape improvements, including Brookfield Avenue and the 3700 block of Grand Boulevard. The village was not awarded funding for these improvements. During the discussions with the Planning Liaison for the CCM, Village staff inquired whether Contingency Funding could fund the streetscape improvements as part of the proposed resurfacing project. The Planning Liaison indicated that the improvements qualify for Contingency Funding, and he felt there was a strong likelihood that funding could be obtained in FFY 2024. Hancock Engineering has met with staff to discuss proposed streetscape improvements on Brookfield Avenue from Prairie Avenue to Arden Avenue and the 3700 block of Grand Boulevard. The proposed improvements will be presented, and staff is seeking Village Board input and concurrence on certain items, including: Page 8 of 18  1. Brick pavers 2. Raised curb planters 3. Roadway and pedestrian lighting Financial Impact: The financial implications of the improvements are $1,234,900.00. The project would be an 80/20 split, with the local share being 20%. The Federal cost share would be $987,900.00, and the Village's share would be $247,000.00. Recommendation(s): Staff recommends that the Village Board review the presented items and approve the proposed streetscape improvements. Page 9 of 18  Committee Item Memo Meeting Date: February 12, 2024 Staff Contact: Bob Uphues, Management Analyst Department: Village Manager's Office Subject: Discussion About Amending Various Sections of the Village Code Pertaining to Advisory Commissions and Committees Background Information: The Village Board on occasion has acted to amend the Village Code to repeal advisory commissions or committees that either are no longer functioning or have been made redundant through other actions by the Village Board. However, there still remain in the Village Code either references to commissions/committees which have already been repealed or entire sections of the code dedicated to commissions/committees no longer functioning. References to Library Board, Electrical Commission and Special Events Committee Chapter 2, Article VI, Division 1, Sec. 2-423 of the Village Code lists village boards, commissions and committees that “shall be appointed or elected.” Among those listed are the Library Board, Electrical Commission and Special Events Committee. The Village Board has already taken action to repeal all three of those entities, and there is no other language in the Village Code about them. Board of Health While there is no Board of Health listed among the designated boards and commissions in Chapter 2-VI-1-2-423, language still exists in Chapter 2, Article VI, Division 8, establishing a Board of Health. The Ordinance dates from 1964 with an update in 1980. However, there has not been a Board of Health appointed in Brookfield in recent memory. It’s unclear when it last served as an active entity. Streets and Infrastructure Commission Chapter 2, Article VI, Division 12 of the Village Code established a Village Board subcommittee called the Streets and Infrastructure Commission. Like the Board of Health, it is not listed in Sec. 2-423 of Chapter 2, Article VI, Division 1. The Committee was created by ordinance in 1964 and the Ordinance was updated last in 2001. There has not been a functioning Streets and Infrastructure Commission of the Village Board in at least 20 years. Page 10 of 18 The Committee was created generally to recommend infrastructure improvement policies and prioritize infrastructure projects. In the last 20 or so years, the Village Board has worked collaboratively with the Village Engineer to identify infrastructure improvement priorities, making the subcommittee redundant. Planning, Zoning and Economic Development Committee In January 2007, the Village Board voted to approve an ordinance creating a Planning, Zoning and Economic Development Committee, a body appointed by the Village President and consisting of three Village Trustees. The chairperson of the PZED Committee served as its liaison to the Village Board. The Committee met as needed, typically prior to regularly scheduled Village Board meetings. From 2007 to 2015, PZED does not appear to have met frequently, but it became more active in 2015 as a forum for Village staff to solicit feedback and recommendations from elected officials on various economic development initiatives. Subjects considered by the Committee often would then move on to consideration by the full Village Board at a Committee of the Whole meeting. The Committee appears to have stopped convening in 2018, and since that time the Village Board has taken a variety of other steps to address subjects formerly considered by PZED. In 2021, the Village Manager with the consent of the Village Board hired a part-time economic development coordinator, who spearheaded the creation of an Economic Development Plan and manages a variety of economic development-related initiatives. In May 2022, the Village Board voted to approve an ordinance creating the Brookfield Economic Development Commission, an advisory group consisting of nine Brookfield business owners and leaders. Since its creation, the Economic Development Commission has been tasked with considering initiatives that were once the purview of PZED, including reviewing and making recommendations on applications for Brookfield’s Property Improvement Program, reviewing and providing feedback on proposed redevelopment projects, reviewing the Village’s Economic Development Plan, and considering other economic development initiatives, such as Shop Local campaigns to support Brookfield businesses. In December 2023, the Village Board approved its 2024 Operating Budget, which includes funding to create the new position of Business Development Specialist, who would be tasked with focusing on business retention/attraction efforts. The Business Development Specialist will also work closely with the Community Development Department and the Economic Development Commission. Impact of PZED Committee repeal on Fair Housing Advisory Committee Page 11 of 18 If the Village Board agrees that the Planning, Zoning and Economic Development Committee is no longer needed, that decision will have an impact elsewhere in the code. In 2007, the Village Board voted to amend Chapter 2, Article VI, Division 3 of the Village Code, creating a Fair Housing Advisory Committee. The amendment was done to update the Village’s Fair Housing Policy as established in the Village Code (Chapter 32, Article II) to “ensure compliance with the Village ADA standards, align the Village’s definitions with the Fair Housing Act, require reasonable rental accommodations for persons with disabilities, and streamline the complaint intake and hearing process.” The amendment adopted in 2007 created a Fair Housing Advisory Committee, a subcommittee of the Village Board, to handle complaints. The members of that committee according to the Village Code “shall be comprised of all current members of the Planning, Zoning, and Economic Development Committee.” If the PZED Committee is abolished, the section of the code establishing the Fair Housing Advisory Committee will need to be amended with respect to how its members are appointed. If the Board is amenable to amending these various sections of Village code, staff will work with the Village Attorney to present the recommended amendments. Recommendation(s): 1. Village staff recommends amending Chapter 2-VI-1-2-423 of the Village Code to remove the references to the Library Board, Electrical Commission and Special Events Committee. 2. Village staff recommends repealing Chapter 2, Article VI, Division 8 of the Village Code, pertaining to the Board of Health. 3. Village staff recommends repealing Chapter 2, Article VI, Division 12 of the Village Code, pertaining to the Streets and Infrastructure Commission. 4. With PZED inactive for the past six years and with the Village taking steps since 2018 to create an Economic Development Commission and budget for the hiring in 2024 of a new Business Development Specialist, Village staff recommends repealing Chapter 2, Article VI, Division 15 of the Village Code pertaining to the Planning, Zoning and Economic Development Committee and to remove the reference to the PZED Committee in Chapter 2-VI-1-2-423. 5. As the Fair Housing Advisory Committee was created in response to ensuring the Village was providing necessary safeguards for fair housing, staff does not recommend repealing that committee, and instead would recommend amending the language in the code regarding the appointment of its membership. Since its creation, the Fair Housing Advisory Committee has never been convened and no fair housing complaints have been lodged. The code lays out the procedure for handling fair housing complaints, which are filed with the Village Manager who forwards them to the Fair Housing Advisory Committee and the Village Attorney. Page 12 of 18 Rather than creating a new procedure for processing complaints, Village staff recommends simplifying the language regarding the Committee’s membership to state: “The Village President shall appoint three members from the Village Board, one of whom may be the President, to serve as the Fair Housing Advisory Committee, as needed.” The rest of the Fair Housing Code can remain unaltered. Attachments: Village Code Sec._2_423_List of designated commissions Village Code DIVISION 8_BOARD OF HEALTH Village Code DIVISION 12_STREETS AND INFRASTRUCTURE COMMISSION Page 13 of 18 Sec. 2-423. Designated. The following village boards, commissions and committees shall be appointed or elected and shall have the duties specifically prescribed by state statute and by this Code and other village ordinances: (1) Police pension board. (2) Fire pension board. (3) Board of fire and police commissioners. (4) Library board. (5) Planning and zoning commission. (6) Playground and recreation board. (7) Electrical commission. (8) Board of local improvements. (9) Reserved. (10) Conservation commission. (11) Historical commission. (12) Ethics commission. (13) Beautification commission. (14) Fair housing advisory committee. (15) Planning, zoning and economic development committee. (16) Special events committee. (17) Economic development commission. (Code 1964, § 02-7; Ord. No. 90-6, 1-22-1990; Ord. No. 96-52, 10-29-1996; Ord. No. 99-53, 12-13-1999; Ord. No. 2001-23, 6-12-2001; Ord. No. 02-12, 4-8-2002; Ord. No. 2006-64, 9-11-2006; Ord. No. 2010-90, § 2(02-7(1)), 12-13- 2010; Ord. No. 2013-69, § 2, 12-16-2013; Ord. No. 2016-25, § 2 , 5-9-2016; Ord. No. 2022-26 , § 2, 5-23-2022; Ord. No. 2023-19 , § 2, 4-24-2023) Created: 2023-08-22 13:36:01 [EST] (Supp. No. 29) Page 1 of 1 Page 14 of 18  - CODE OF ORDINANCES Chapter 2 - ADMINISTRATION ARTICLE VI. - COMMITTEES, BOARDS, COMMISSIONS, AND OTHER VILLAGE BODIES DIVISION 8. BOARD OF HEALTH DIVISION 8. BOARD OF HEALTH Sec. 2-727. Established; members; terms. The village has created the board of health for the village. The board of health shall consist of three members: a doctor who either resides or practices in the community who shall be appointed by the president by and with the consent of the village board for a four-year term and a village trustee and the administrative assistant. (Code 1964, § 02-180; Ord. No. 1980-37, 12-8-1980) Sec. 2-728. General duties. (a) The board of health shall have the powers and perform the duties assigned to it by statute or ordinance. It shall be the duty of the board of health to enforce all ordinances of the village which relate to public health, or relate to nuisances and to make such inspections of food stuffs and of the premises used for storing or selling of provisions as may be provided by ordinance. (b) The board of health shall make all necessary rules and regulations for the protection of the health of the inhabitants of the village and to guard against the spread of contagious diseases, and to prevent by necessary rules the induction of diseases, contagious or otherwise, within the corporate limits of the village. (Code 1964, § 02-181; Ord. No. 1980-37, 12-8-1980) Sec. 2-729. Quarantine; vaccination. (a) The board of health is hereby authorized to make such reasonable rules as may be necessary regarding quarantine and vaccination, for the prevention and spread of contagious diseases, and to quarantine premises where such diseases occur for such time as may be necessary to protect the public health. (b) The said board shall have the power to prevent persons from entering or leaving premises upon which a case of contagious or epidemic diseases occurs or is found, and to placard the same with signs indicating the nature of such disease and the existence of the quarantine. (Code 1964, § 02-182; Ord. No. 1980-37, 12-8-1980) Sec. 2-730. Refusing to obey order or tampering with notice prohibited; penalty. Any person violating any order of the board of health or refusing to obey any such order or destroying, mutilating or concealing any notice posted by or under the authority of the board of health shall be fined not less than $25.00 nor more than $500.00 for each offense. (Code 1964, § 02-183; Ord. No. 1980-37, 12-8-1980) Brookfield, Illinois, Code of Ordinances Created: 2023-08-22 13:36:03 [EST] (Supp. No. 29) Page 1 of 2 Page 15 of 18 Sec. 2-731. Reports. The board of health shall make such reports to the village board as shall be required. (Code 1964, § 02-184; Ord. No. 1980-37, 12-8-1980) Sec. 2-732. Regulations. The board of health shall make recommendations for rulings, orders or ordinances respecting the public health whenever it is necessary or whenever they are requested to do so by the village board. (Code 1964, § 02-185; Ord. No. 1980-37, 12-8-1980) Sec. 2-733. Inspections, tests and analysis. The board of health shall make or cause to be made such tests and analysis and inspections as may be necessary for this purpose and such other health inspections as may be required by the village board. (Code 1964, § 02-186; Ord. No. 1980-37, 12-8-1980) Secs. 2-734—2-764. Reserved. Created: 2023-08-22 13:36:03 [EST] (Supp. No. 29) Page 2 of 2 Page 16 of 18  - CODE OF ORDINANCES Chapter 2 - ADMINISTRATION ARTICLE VI. - COMMITTEES, BOARDS, COMMISSIONS, AND OTHER VILLAGE BODIES DIVISION 12. STREETS AND INFRASTRUCTURE COMMISSION DIVISION 12. STREETS AND INFRASTRUCTURE COMMISSION Sec. 2-863. Composition; appointment of members. The village has created the streets and infrastructure commission that shall consist of three village trustees appointed by the president, subject to the advice and consent of the board of trustees. (Code 1964, §§ 02-500, 02-501; Ord. No. 2001-23, 6-11-2001) Sec. 2-864. Terms of members, vacancies. The terms of the commission members shall be for four years, but shall not extend beyond the term of the president who appoints the members. All vacancies shall be filled in the same manner as the original appointments. (Code 1964, § 02-502; Ord. No. 2001-23, 6-11-2001) Sec. 2-865. Chair and secretary. The village president shall appoint a chairperson of the commission and the members shall elect a secretary. (Code 1964, § 02-503; Ord. No. 2001-23, 6-11-2001) Sec. 2-866. Compensation of members and officers. No members or officers of the commission shall receive compensation based solely on their service as a member or officer of the commission. (Code 1964, § 02-504; Ord. No. 2001-23, 6-11-2001) Sec. 2-867. General powers. The streets and infrastructure commission shall have the power: (1) To prepare and recommend to the board of trustees a comprehensive plan and policy for streets and infrastructure improvements and maintenance. (2) To prepare and recommend to the board of trustees from time to time such changes in ordinances as may be deemed necessary by the board of trustees or by the commission in areas concerned with streets and infrastructure. (3) To prepare and recommend priorities and criteria for selection of street and infrastructure improvements and maintenance. (4) To exercise such other powers germane to the powers granted by this section as may be conferred by the board of trustees. Brookfield, Illinois, Code of Ordinances Created: 2023-08-22 13:36:04 [EST] (Supp. No. 29) Page 1 of 2 Page 17 of 18 (Code 1964, § 02-505; Ord. No. 2001-23, 6-11-2001) Sec. 2-868. Obtaining technical advice or service. If the streets and infrastructure commission deems it advisable to secure technical advice or service, it may do so upon authority from the village board of trustees and appropriation by the board therefor. (Code 1964, § 02-506; Ord. No. 2001-23, 6-11-2001) Sec. 2-869. Records to be kept. The streets and infrastructure commission shall keep written records of its proceedings which shall be open to inspection by the village board at all times. The streets and infrastructure commission shall be subject to the requirements of the Illinois Open Meetings Act, 5 ILCS 120/1 et seq., and the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (Code 1964, § 02-507; Ord. No. 2001-23, 6-11-2001) Secs. 2-870—2-875. Reserved. Created: 2023-08-22 13:36:03 [EST] (Supp. No. 29) Page 2 of 2 Page 18 of 18