City Council

CITY OF BRUSH! MINUTES OF THE DECEMBER 10, 2018 – REGULAR CITY COUNCIL MEETING The City Council of the City of Brush, Colorado met in regular session on December 10, 2018. Mayor Charles R. Bain called the meeting to order at 6:00 p.m. The meeting was held at Brush City Hall. The pledge of allegiance was given. Present on roll call were: Mayor Charles R. Bain Councilor Marlene Baker Councilor Vicky Quinlin Councilor Daniel R. Scalise Councilor Dana Sherman Absent: Councilor Jeanine Anderson Councilor Heath Becker Also present were Administrator Monty Torres, Public Works Director Dale Colerick, Police Chief Derek Bos, Finance Director Joanne Gosselink, and City Clerk Andrea Strand. MINUTES The minutes of the regular meeting of the November 26, 2018, were approved as submitted. VISITORS AND DELEGATIONS The Mayor stated that citizens are invited to speak to the Council on items that are not on the agenda. There is a 3 minute time limit per person, unless otherwise noted by the Mayor. Please note that no formal action will be taken on these items during this time due to the open meeting law provision; however, they may be placed on a future posted agenda if action is required. There was no one from the public. MANAGEMENT Public Hearing to Adopt the 2019 Budget Mayor Bain opened the public hearing at 6:02 p.m. to hear comments on the proposed 2019 Budget. Council Proceedings – December 10, 2018 1 Finance Director Gosselink stated that the amount received from the Highway User’s Tax Fund in 2018, was $186,000 and was used to defray costs of street maintenance. The budgeted amount from the Highway User’s Tax Fund for 2019, is $160,000. She added that there had been several opportunities for public input during the Budget process. A public hearing was held on September 24, 2018, where department heads presented line item requests. October 8, 2018, the proposed budget was presented. October 22, 2018, a public hearing was held and department heads presented capital improvement requests. A budget work session was held on November 14, 2018. There was no one present from the public to provide comments. Mayor Bain closed the public hearing at 6:04 p.m. Resolution No. 2018- 20 Adopt the 2018 Budget Councilor Scalise offered a motion, second by Councilor Quinlin to approve Resolution No. 2018-20 to Adopt the 2018 Budget. The roll call vote was unanimous. Resolution No. 2018-21 Appropriating Funds Councilor Quinlin offered a motion, second by Councilor Sherman to approve Resolution No. 2018-21 Appropriating Funds. The roll call vote was unanimous. Resolution No. 2018-22 Set Mill Levy - Councilor Scalise offered a motion, second by Councilor Quinlin to approve Resolution No. 2018-22 Setting the Mill Levy. The roll call vote was unanimous. Request from Municipal Court Judge Stephen Jones Council reviewed a memo from Municipal Court Judge Jones requesting a pay increase of $30, per court session for 2019. Councilor Scalise offered a motion, second by Councilor Quinlin to approve the pay increase as requested. It was approved unanimously by roll call vote. Colorado Lamb LLC. Utility Agreement This item was pulled from the agenda. Colorado Lamb LLC. Incentives Administrator Torres referred to a memo that was prepared by Tyler Purvis and presented to Council in the packet. It outlines items completed by the City and conveyed additional recommendations to Council. Those considerations: Council Proceedings – December 10, 2018 2 1. The City of Brush Storm water Fund will contribute $61,000 to the cost of public storm water improvements. 2. The City of Brush Waste Water Fund will contribute $45,000 to the cost of public wastewater improvements to the property. 3. The City of Brush Water Fund will contribute $100,000 to the cost of public water improvements to the property. 4. The wastewater plant investment fee of $840,000 for 200 ETs, the quantity requested by Colorado Lamb, LLC hat was determined by engineering reports, will be reduced 30% to $588,000, and will be paid over two years, the first half to be collected when receiving the building permit, and the second in year two. 5. The water connection fee will be waived, which is approximately $36,000. 6. The City of Brush will reduce the building permit fee 50%. 7. Sequential Use Tax payments, where Use Tax can be paid throughout the construction period instead of at the issuance of the building permit, to be allowed as payments are done on a consistent basis, and with all tax payments completed prior to the certificate of occupancy being issued. Due to the timing of the project, Colorado Lamb, LLC had expressed their desire to begin constructing footers for the construction of the building before the ground freezes (as noted above), and was given a building permit for that portion of the work. The collection of the water and wastewater plant investment fees were not is due at that time, but at the issuance of the rest of the construction of the project. Councilor Sherman offered a motion, second by Councilor Quinlin to approve the incentives identified by staff to Colorado Lamb LLC. It was approved unanimously by roll call vote. 2019 Brush Residential and Multi-Family Residential Building Incentives Marketing Specialist Tyler Purvis asked for Council approval to continue the incentives that had been offered the last three years for residential and multi-family residential building incentives. Councilor Quinlin offered a motion, second by Councilor Scalise to approve the incentives. It was approved unanimously by roll call vote. Communication Center Intergovernmental Agreement This item was pulled from the agenda. Council Proceedings – December 10, 2018 3 City Disbursements Councilor Quinlin moved, second by Councilor Sherman to approve City bills from November 26-December 10, 2018. The motion was approved unanimously by roll call vote. General Fund $ 63,924.75 Fire Equipment Fund $ 1,375.00 Water Fund $ 11,009.99 Trash and Garbage Fund $ 5,900.36 Waste Water Fund $ 16,525.13 Storm Water Fund $ 1,082.80 Golf Course Fund $ 11,311.63 Community Enhancement Fund $ 2,310.27 Joslin Needham Fund $ 4,625.10 Payroll $ 55,660.15 Payroll Liability and Cafeteria $ 36,245.40 Disbursements Total $ 209,970.57 STAFF REPORTS Finance Director Gosselink  Councilor Anderson had asked for an explanation of the last Visa bill of $4905, the expenses were for the golf course flag pole, police department training, background investigation for police chief and attendance at Progressive 15.  The financial status report will be send to council by email.  The finance committee was asked to come in to sign off on bills on December 27. Police Chief Bos  Thanked Council for the reception. Marketing Specialist Purvis  Reviewed the downtown Christmas Chamber activities and encouraged everyone to shop in Brush. Fire Chief Anderson  Provided and update of the fire department building that is expected have the final walk- through. Council Proceedings – December 10, 2018 4 City Clerk Strand  Announced upcoming meetings and other announcements.  A Special Election for Ward 3 will be held on December 11, 2018. City Administrator Torres  Continues to work with a solar company.  The executive director of DOLA will tour the fire department building this week.  There is a chance that a special meeting will need to be held to approve contracts. MAYOR AND COUNCIL REPORTS Mayor Bain  Encouraged everyone in Ward 3 to vote tomorrow. ADJOURNMENT The December 10, 2018, meeting adjourned at approximately at 6:22 p.m. ATTEST: /s/ City Clerk Andrea Strand /s/ Mayor Charles R. Bain Council Proceedings – December 10, 2018 5