City Council

City Manager Review: MPB Council Agenda Item No.: 1 CITY OF BUELLTON CITY COUNCIL MEETING MINUTES Regular Meeting of October 8, 2015 City Council Chambers, 140 West Highway 246 Buellton, California CALL TO ORDER Mayor Holly Sierra called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Council Members Dan Baumann, John Connolly Leo Elovitz, Vice Mayor Ed Andrisek, and Mayor Holly Sierra Staff: City Manager Marc Bierdzinski, City Attorney Steve McEwen, Finance Director Carolyn Galloway-Cooper, Station Commander Lt. Shawn O’Grady, Public Works Director Rose Hess, and City Clerk Linda Reid REORDERING OF AGENDA None PUBLIC COMMENTS Spencer Murray, Buellton, discussed his Eagle Scout project installing a retaining wall for the Recreation Center garden. Barbara Knecht, Recreation Center Coordinator provided the City with a travel commission check from the Nova Scotia trip in the amount of $4,175. Kyle Abello, Recreation Coordinator discussed the Summer Recreation Program and displayed graphs showing the number of participants, revenue received, and types of activities provided. Kathy Vreeland, Executive Director of the Buellton Chamber of Commerce and Visitors Bureau and announced several upcoming events. She also read a letter into the record regarding the Avenue of Flags Specific Plan. City Council Meeting Minutes Page 2 October 8, 2015 Darin Biamonte, Buellton, said the new drought resistant landscaping at City Hall looks fantastic and he recognized the hard work of the California Conservation Corps. Mr. Biamonte also thanked staff for their efforts in rectifying the traffic light timing issues on Highway 246. Mr. Biamonte said that PAWS Park is running smoothly and commented that the surface is almost weed and foxtail free. Judith Dale, Buellton, thanked the City for supporting the Library and thanked staff for the carpeting and the new check-out desk. CONSENT CALENDAR 1. Minutes of September 24, 2015 Regular City Council Meeting 2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2015-16 MOTION: Motion by Council Member Baumann, seconded by Council Member Elovitz, approving Consent Calendar Items 1 and 2 as listed. VOTE: Motion passed by a roll call vote of 4-0-1. Council Member Baumann – Yes Council Member Connolly – Yes Council Member Elovitz – Yes Vice Mayor Andrisek – Abstain Mayor Sierra – Yes PRESENTATIONS None PUBLIC HEARINGS None COUNCIL MEMBER COMMENTS/ITEMS Vice Mayor Andrisek announced that he and Mayor Sierra and City Manager Bierdzinski attended the League of California Cities (LOCC) Annual Conference in San Jose and that the conference provided worthwhile information Council Member Elovitz asked for the status regarding the traffic signal timing on Highway 246 and McMurray Road. Public Works Director Hess provided an update regarding the traffic lights. City Council Meeting Minutes Page 3 October 8, 2015 Council Member Elovitz requested the status of video streaming Council meetings. City Manager Bierdzinski stated that we need a direct internet line into the Council Chambers and that this item will be brought back for discussion at the next Council meeting. Vice Mayor Andrisek mentioned legislation to replace redevelopment funding for projects. Mayor Sierra questioned the accounts payable process for paying invoices prior to receiving council approval. Finance Director Galloway-Cooper stated this is a timing issue for staff to be able to pay the invoices prior to the claims being approved. WRITTEN COMMUNICATIONS None COMMITTEE REPORTS Vice Mayor Andrisek announced that he attended the California Joint Powers Insurance Authority’s (CJPIA) annual conference in San Francisco and said it provided great information. BUSINESS ITEMS 3. Consideration of Appointment to the Planning Commission RECOMMENDATION: That the City Council make an appointment to the Planning Commission with the term of office expiring December 2016. STAFF REPORT: City Manager Marc Bierdzinski presented the staff report. DOCUMENTS: Staff Report with attachments as listed in the staff report. SPEAKERS/DISCUSSION: Patty Hammel and Dan Heedy spoke about the reasons why they would like to serve on the Planning Commission. Darin Biamonte withdrew his application prior to the meeting. The City Council discussed the fact that Dan Heedy has prior Planning Commission experience that would be very beneficial to the Commission. MOTION: Motion by Council Member Vice Mayor Andrisek, seconded by Council Member Elovitz appointing Dan Heedy to the Planning Commission with term of office expiring December 2016. City Council Meeting Minutes Page 4 October 8, 2015 VOTE: Motion passed by a roll call vote of 5-0. Council Member Baumann – Yes Council Member Connolly – Yes Council Member Elovitz – Yes Vice Mayor Andrisek – Yes Mayor Sierra – Yes 4. Resolution No. 15-25 – “A Resolution of the City Council of the City of Buellton, California, Supporting the Redesignation of the Santa Barbara Regional Recycling Market Development Zone as a Recycling Market Redevelopment Zone Due to an Increase in Boundaries” RECOMMENDATION: That the City Council approve Resolution No. 15-25. STAFF REPORT: Public Works Director Rose Hess presented the staff report. DOCUMENTS: Staff Report with attachments as listed in the staff report. MOTION: Motion by Council Member Connolly, seconded by Vice Mayor Andrisek, approving Resolution No. 15-25 – “A Resolution of the City Council of the City of Buellton, California, Supporting the Redesignation of the Santa Barbara Regional Recycling Market Development Zone as a Recycling Market Redevelopment Zone Due to an Increase in Boundaries” VOTE: Motion passed by a roll call vote of 5-0. Council Member Baumann – Yes Council Member Connolly – Yes Council Member Elovitz – Yes Vice Mayor Andrisek – Yes Mayor Sierra – Yes 5. Discussion Regarding the City’s Vehicle Use Policy RECOMMENDATION: Staff recommends that the current policy remain in place regarding the use of City vehicles. STAFF REPORT: City Manager Marc Bierdzinski presented the staff report. City Council Meeting Minutes Page 5 October 8, 2015 SPEAKERS/DISCUSSION: The City Council discussed the following issues:  Use of vehicles by Public Works field staff and using vehicles during emergency situations  Review of IRS log books on a quarterly basis  Animals in City vehicles  Gas and maintenance costs associated with City vehicle use  Only allowing the on-call Public Works employee to take a vehicle home  Not compromising the safety of the community by changing the vehicle policy  Public perception of how vehicles are being used Judith Dale, Buellton, asked that staff identify where Public Works field staff live so that all areas of the City have emergency coverage. DIRECTION: The City Council agreed by consensus to allow management to continue to use City vehicles according to existing authorization. It was further agreed that only on-call Public Works field staff have permission to take vehicles home, no animals are allowed in City vehicles and directed staff to bring back a formal written policy regarding City vehicles and associated costs. CITY MANAGER’S REPORT City Manager Bierdzinski provided an informational report to the City Council. 6. Closed Session - California Government Code Section 54957 regarding: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (SIX MONTH REVIEW) Title: City Manager The City Council met in closed session to discuss the City Manager’s performance evaluation. No reportable action was taken. ADJOURNMENT Mayor Sierra adjourned the regular meeting at 8:50 p.m. The next regular meeting of the City Council will be held on Thursday, October 22, 2015 at 6:00 p.m. _________________________________ Holly Sierra Mayor ATTEST: __________________________________ Linda Reid City Clerk