City Council

Name: City Council — Buellton, CA
Start: 2020-08-27
End: 2020-08-27
Location: Buellton, CA

Regular Meeting

Buellton, CA · August 27, 2020

Minutes

City Manager Review: SW Council Agenda Item No.: 1 CITY OF BUELLTON CITY COUNCIL MEETING MINUTES Regular Meeting of August 27, 2020 City Council Chambers, 140 West Highway 246 Buellton, California CALL TO ORDER Mayor Sierra called the meeting to order at 6:00 p.m. via Zoom. PLEDGE OF ALLEGIANCE ROLL CALL Present via Zoom: Council Members Ed Andrisek, Dave King, John Sanchez, Vice Mayor Art Mercado, and Mayor Sierra Staff: City Manager Scott Wolfe, Public Works Director Rose Hess, City Clerk Linda Reid, City Attorney Greg Murphy (via Zoom), Finance Director Shannel Zamora (via Zoom), Planning Director Andrea Keefer (via Zoom) REORDERING OF AGENDA None PUBLIC COMMENTS Molly Carrillo-Walker, Co-Chair, Santa Ynez Youth Coalition and Mary Conway, Santa Ynez Youth Coalition Director both submitted public comments thanking the Buellton City Council for continuing to limit access to tobacco products and expressing a desire to work with the City to ban the sale of flavored tobacco products. CONSENT CALENDAR 1. Minutes of August 13, 2020 Regular City Council Meeting 2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2019/20 and Fiscal Year 2020/2021 3. Monthly Treasurer’s Report – July 31, 2020 4. Acceptance of the Storm Drain Retrofit Project – Phase 2 City Council Meeting Minutes Page 2 August 27, 2020 Council Member Sanchez requested and the Council agreed by consensus to pull Item 4 for discussion. MOTION: Motion by Council Member King, seconded by Council Member Andrisek, approving Consent Calendar Items 1, 2, and 3 as listed. VOTE: Motion passed by a roll call vote of 5-0. Council Member Andrisek – Yes Council Member King - Yes Council Member Sanchez - Yes Vice Mayor Mercado – Yes Mayor Sierra – Yes Council Member Sanchez requested that staff remove the new storm drain grates to allow heavy storm water to empty into the storm drain. Public Works Director Hess stated that she does not recommend removing the grates at this time as the City is required to have grates in place to keep debris from entering the storm drain system. City Manager Wolfe stated he will work with staff to come up with an alternative solution to the new storm drain grates so that heavy storm water can empty from the streets. MOTION: Motion by Mayor Sierra, seconded by Council Member King, approving Consent Calendar Item 4. VOTE: Motion passed by a roll call vote of 5-0. Council Member Andrisek – Yes Council Member King - Yes Council Member Sanchez - Yes Vice Mayor Mercado – Yes Mayor Sierra – Yes PRESENTATIONS None PUBLIC HEARINGS None City Council Meeting Minutes Page 3 August 27, 2020 COUNCIL MEMBER COMMENTS/ITEMS Mayor Sierra requested and the Council agreed by consensus to agendize discussion to ban Buellton retailers from selling flavored tobacco products, which are highly addictive and harmful to youth. Mayor Sierra requested that staff seek public input on how best to use the City owned Willemsen property. City Manager Wolfe stated he’s working on scheduling small group tours of the Willemsen property during the month of September. Mayor Sierra thanked Buellton resident Kadence Freed for making over 400 masks for local firefighters and first responders. WRITTEN COMMUNICATIONS None COMMITTEE REPORTS Council Member Andrisek announced that he attended the Sustainable Groundwater Management Committee board meeting via telephone and provided an oral report regarding the meeting. Vice Mayor Mercado announced that he attended the Buellton Chamber of Commerce and Visitors Bureau board meeting and provided an oral report regarding the meeting. Mayor Sierra announced that she attended board meetings for Santa Barbara County Association of Governments (SBCAG) and Air Pollution Control District (APCD) and provided oral reports regarding the meetings. BUSINESS ITEMS 5. Update Regarding 6th Cycle Regional Housing Needs Allocation (RHNA) RECOMMENDATION: That the City Council receive an update regarding the 6th Cycle RHNA allocation and direct staff as appropriate. STAFF REPORT: Planning Director Keefer presented the staff report. SPEAKERS/DISCUSSION: The City Council discussed how the RHNA allocation is determined DOCUMENTS: Staff report with attachments as listed in the staff report. City Council Meeting Minutes Page 4 August 27, 2020 MOTION: Motion by Council Member Sanchez, seconded by Council Member Andrisek receiving the updated 6th Cycle RHNA allocation. VOTE: Motion passed by a roll call vote of 5-0. Council Member Andrisek – Yes Council Member King – Yes Council Member Sanchez - Yes Vice Mayor Mercado – Yes Mayor Sierra – Yes 6. Consideration of Draft Request for Proposals (RFP) for Information Technology (IT) Services RECOMMENDATION: That the City Council direct staff to issue an RFP for IT services and return to the City Council with a recommended award of contract to a qualified consultant. STAFF REPORT: City Manager Wolfe presented the staff report. SPEAKERS/DISCUSSION: The City Council discussed the cost associated with hiring an IT employee and the current expenditure for IT services. City Manager Wolfe stated this information will be presented to Council when the IT proposals are brought back for discussion and direction. DOCUMENTS: Staff report with attachments as listed in the staff report. MOTION: Motion by Council Member Sanchez, seconded by Council Member King directing staff to issue an RFP for IT services and return to the City Council with a recommended award of contract to a qualified consultant. VOTE: Motion passed by a roll call vote of 5-0. Council Member Andrisek – Yes Council Member King – Yes Council Member Sanchez - Yes Vice Mayor Mercado – Yes Mayor Sierra – Yes City Council Meeting Minutes Page 5 August 27, 2020 7. Discussion of City Council Meeting Format During COVID-19 Related Public Health Orders RECOMMENDATION: That the City Council discuss this item and provide direction to staff. STAFF REPORT: City Manager Wolfe presented the staff report. SPEAKERS/DISCUSSION: The City Council discussed how to proceed with Council meetings and possibly moving Council meetings to a larger venue where the Council can distance and the public can attend meetings. DOCUMENTS: Staff report with attachments as listed in the staff report. DIRECTION: The City Council agreed by consensus to continue with Zoom Council meetings at this time and make meeting changes in the future if necessary. CITY MANAGER’S REPORT City Manager Wolfe provided an informational report to the City Council. CLOSED SESSION ITEMS 8. Closed Session Pursuant to Government Code Section 54956.9(d)(4) Potential Initiation of Litigation (Two Items) The City Council met in closed session to discuss Item 8. No reportable action was taken. ADJOURNMENT Mayor Sierra adjourned the regular meeting at 7:55 p.m. The next regular meeting of the City Council will be held on Thursday, September 10, 2020 at 6:00 p.m. _________________________________ Holly Sierra Mayor ATTEST: __________________________________ Linda Reid City Clerk

Agenda

CITY OF BUELLTON CITY COUNCIL AGENDA Regular Meeting of August 27, 2020 at 6:00 p.m. City Council Chambers, 140 West Highway 246 Buellton, California Copies of staff reports or other written documentation relating to each item of business referred to on this Agenda are on file in the office of the City Clerk and are available for public inspection CORONAVIRUS (COVID-19) ADVISORY NOTICE Consistent with Executive Orders N-25-20 and N-29-20 from the Executive Department of the State of California and a Declaration of Local Health Emergency from the County of Santa Barbara, City Council meetings will not be physically open to the public and one or more (or even all) City Council Members may be teleconferencing into the meeting. To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting through the City’s website, via City TV Live Stream at: http://www.cityofbuellton.com/government/cityTV.php and may provide public comment by sending comments via email to council@cityofbuellton.com (reference subject matter or agenda item in the subject line of email). Please include name and address in contents of message. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discretion. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record. Any member of the public who needs accommodations can contact the City Clerk at (805) 688- 5177 and best efforts will be made to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City of Buellton’s procedure for resolving reasonable accommodation requests. CALL TO ORDER Mayor Holly Sierra PLEDGE OF ALLEGIANCE ROLL CALL Council Members Ed Andrisek, Dave King, John Sanchez, Vice Mayor Art Mercado, and Mayor Holly Sierra City Council Meeting Agenda Page 2 August 27, 2020 REORDERING OF AGENDA PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used. CONSENT CALENDAR (ACTION) The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period. 1. Minutes of August 13, 2020 Regular City Council Meeting 2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2019/20 and Fiscal Year 2020/2021 3. Monthly Treasurer’s Report – July 31, 2020  (Staff Contact: Finance Director Shannel Zamora) 4. Acceptance of the Storm Drain Retrofit Project – Phase 2  (Staff Contact: Public Works Director Rose Hess) PRESENTATIONS PUBLIC HEARINGS COUNCIL MEMBER COMMENTS/ITEMS WRITTEN COMMUNICATIONS Written communications are included in the agenda packets. Any Council Member, the City Manager or City Attorney may request that a written communication be read into the record. COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto. BUSINESS ITEMS (POSSIBLE ACTION) 5. Update Regarding 6th Cycle Regional Housing Needs Allocation (RHNA)  (Staff Contact: Planning Director Andrea Keefer) 6. Consideration of Draft Request for Proposals (RFP) for Information Technology (IT) Services  (Staff Contact: City Manager Scott Wolfe) City Council Meeting Agenda Page 3 August 27, 2020 7. Discussion of City Council Meeting Format During COVID-19 Related Public Health Orders  (Staff Contact: City Manager Scott Wolfe) CITY MANAGER’S REPORT CLOSED SESSION ITEMS (POSSIBLE ACTION) 8. Closed Session Pursuant to Government Code Section 54956.9(d)(4) Potential Initiation of Litigation (Two Items) ADJOURNMENT The next regular meeting of the City Council will be held on Thursday, September 10, 2020 at 6:00 p.m.

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