Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO April 19, 2022 8:30 a.m. In-Person and Zoom Meeting Join Zoom Meeting https://us06web.zoom.us/j/81570375890?pwd=TDAwOCtpOG9acTdqOXJBRDRXbitGQT09 Meeting ID: 815 7037 5890 Passcode: 157057 THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Approval of Minutes – March 15th, 2022 V. Reports A. Operations B. Financial VI. Old Business A. Hangar Development – Letter of Intent B. Ramp Rehab – Jet Pad(s) C. Open House Taskings VII. New Business A. 2022 UAS Round-up B. Safety Management System (SMS) VIII. Other Business IX. Adjournment Next Meeting May 17th, 2022 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Friday, April 15th, 2022.  Minutes of the Regular Meeting of the Airport Board March 15, 2022 Airport conference room and via Zoom Meeting I. Call to Order / Attendance A regular meeting of the Airport Board was called to order at 8:30 AM, Tuesday, March 15, 2022 by Chair Dan Courtright. Additional Board Members present were Dennis Heap, Bob Dimmitt, Wayne Lee, Airport Manager Jack Wyles. Attending by Zoom Meeting were Taylor Albrecht, Jerry Steinauer, Mark Muller, and Andy Krawciw. Board members not present: None II. Pledge of Allegiance Courtright led in the Pledge of Allegiance. III. Public Comment There was no public comment. The agenda was revised to move the “Fuel Pricing Presentation” from New Business to Old Business and add “Hangar Development” to Old Business. Heap made a motion to adopt the revised agenda, seconded by Dimmitt and unanimously approved. IV. Approval of Minutes Heap moved and Lee seconded a motion to approve the February 15, 2022 minutes which was unanimously approved. V. Reports A. Operations Wyles reported on airport activity during the past month. They will re-visit hiring another line technician in April. Agusta plans significant testing operations with the AW101 and AW139 in August and September. Bore hole testing was done last week in preparation for the ramp rehabilitation project. The airport acquired a Buena Vista Fire brush truck that will be used as an ARFF asset. This will allow the airport to retain fees for ARFF during testing operations. Airport operations continue to be good with fuel sales above 2021 levels. B. Financial The FAA is coming out with a new funding. For the next five years, CCRA qualifies for $157,000 each year until 2027. If funds are allowed to be accumulated, may use them to install a new fuel island. Otherwise, there are many projects that can be accomplished. Heap asked if the financial reports the Board received are the same as those on the BV AIRPORT ADVISORY BOARD Page 1 of 3 Regular Meeting, March 15, 2022  website. Wyles responded that the data on ClearGov may be a bit behind these reports. VI. Old Business A. Fuel Price Follow Up Fuel prices are increasing significantly and will probably impact piston operations but not turbine. Courtright pointed out that the airport is still being customer focused and reflected in the pricing. Price increases are currently being made between loads, which should help with any “sticker shock” that would be felt with a large price increase. They are reviewing market pricing on a regular basis including other airports in the valley and Front Range as well. It may be helpful to get data on aircraft coming to CCRA as a fuel alternative including airports like ASE. It appears that this is happening. B. Hangar Development A discussion regarding hangar development included Krawciw asking about parties who are currently interested, which include Jed Selby and Fading West. Some meetings have been held, and Mr. Selby is interested in a Letter of Intent. Will be looking into an updated Standard Lease. Would be best to be well prepared and have “shovel ready” if possible. C. Ramp Rehab Wyles said the environmental study has been completed. Construction will begin in 2023. This year will include expenses for the design phase and they intend to let out for contracts this calendar year as well. There was discussion about addressing any interim work that might be necessary if some of the existing cracks become a safety issue. None of them do at the moment according to Dibble Engineering. VII. New Business A. Airport Safety Conversation Courtright led this conversation, which included discussion about the ramp, fuel island spills and such. Courtright emphasized that safety must be the number one consideration of the advisory board and operations. This includes hazard identification, risk assessment and management. Courtright noted that the board is very sensitive to the potential of adding work to the airport staff and encouraged Wyles to speak up if it did so, and that the board members should volunteer to help. B. Open House – Date Selection After discussion and with consideration to helicopter testing activities, it was decided that October 15, 2022 will be the date of the next airport public open house. VIII. Other Business There was no other business to be brought before the board. IX. Adjournment Dimmitt motioned and Lee seconded a motion to adjourn, which was unanimous at 9:55 am. AIRPORT ADVISORY BOARD Page 2 of 3 Regular Meeting, March 15, 2022  The next Board meeting is Tuesday, April 18, 2022. RESPECTFULLY SUBMITTED: CHAIR DAN COURTRIGHT SECRETARY TAYLOR ALBRECHT AIRPORT ADVISORY BOARD Page 3 of 3 Regular Meeting, March 15, 2022 DATE: April 12, 2022 TO: Mayor and Board of Trustees, Town of Buena Vista, CO & Airport Advisory Board FROM: Jack, Airport Manager RE: Airport Manager’s Report • Staffing: New Permanent Part-Time Hire: Letter of Offer sent. Expect new employee to start 18 Apr 2022. • Operations: Daily Ops down a little from last year due to weather. - Summer Helicopter Testing still on schedule: Both LEONARDO-UK and Agusta-Philadelphia. • Airport Business: Government/FAA Bipartisan Infrastructure Law (BIL) has been approved for Airports for 2022 – 2026. Buena Vista Airport is entitled to $159,000 ea year. This is matched funding and must follow FAA guidelines. Airport Month – Year To Date Ops / Fuel Report 2022 2021 CHANGE March Airport Ops MTD YTD MTD YTD MTD % YTD % Total Based Aircraft 20 93 24 45 -17% +107% Total Transient Aircraft 72 226 84 218 -14% +4% Total Piston Aircraft 75 264 86 204 -13% +29% Total Jet/Turbine Aircraft 17 55 22 57 -23% -4% Total Aircraft 92 319 108 261 -15% +22% Total Operations 232 845 278 689 -17% +23% Total Persons Using Airport 548 1673 472 1485 +16% +13% Total Military Ops 8 25 12 29 -33% -14% Total Helicopter Ops 1 7 4 15 -75% -53% Total Ops over 12,500 lbs 4 13 12 25 -67% -48% Day W/O Ops 8 18 6 16 -33% -13% 2022 2021 CHANGE March Fuel Sales MTD YTD MTD YTD MTD % YTD % JET A (GALLONS) 1035 4,519 733 3,210 +41% +41% 100LL (GALLONS) 710 2,535 798 2,118 -11% +20% J Wyles Jack Wyles / Airport Manager  March: Airport Traffic March: Specific Aircraft Ops 600 12 500 10 AC Size & Type: Totals 400 8 Total: AC-Ops-Pers 300 6 200 4 100 2 0 0 2020 2021 2022 2020 2021 2022 Total AC 67 108 92 Total Mil 3 12 8 Total Ops 165 278 232 Total Helo 2 4 1 Total Pers 271 472 548 12.5K + 3 12 4 March: Fuel Sales 1400 1200 1000 Gallons Sold: JetA - 100LL 800 600 400 200 0 2020 2021 2022 JET-A 1258 733 1035 100-LL 492 798 710  Budget Report Town of Buena Vista Account Summary For Fiscal: 2022 Period Ending: 03/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 07 - Airport Enterprise Fund Revenue 07-810-3141 Fuel Tax Refund 2,300.00 2,300.00 0.00 1,038.05 -1,261.95 54.87 % 07-810-3350 Fuel Sales Jet A 278,400.00 278,400.00 0.00 15,120.77 -263,279.23 94.57 % 07-810-3351 Fuel Sales100 LL 88,800.00 88,800.00 0.00 8,872.91 -79,927.09 90.01 % 07-810-3352 Oxygen & Nitrogen Sales 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-3353 POL & Flowage 500.00 500.00 0.00 68.68 -431.32 86.26 % 07-810-3354 Passenger Supplies & Gift Shop 800.00 800.00 18.37 18.37 -781.63 97.70 % 07-830-3310 Copies-Faxes & Publications 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3325 Auto Parking 1,200.00 1,200.00 0.00 0.00 -1,200.00 100.00 % 07-830-3326 Landing 1,600.00 1,600.00 0.00 65.00 -1,535.00 95.94 % 07-830-3328 Facilities Contract Fees 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3333 Tie Down & Ramp 2,500.00 2,500.00 0.00 0.00 -2,500.00 100.00 % 07-830-3336 Testing Services 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3337 Catering 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3338 Towing and GPU Fees 750.00 750.00 0.00 0.00 -750.00 100.00 % 07-830-3339 Fees ARFF Standby 1,000.00 1,000.00 0.00 0.00 -1,000.00 100.00 % 07-830-3341 Executive Hanger Rent 21,200.00 21,200.00 0.00 4,745.00 -16,455.00 77.62 % 07-830-3344 Hanger Leases 12,420.00 12,420.00 345.00 1,615.00 -10,805.00 87.00 % 07-830-3355 After Hours Charge 1,275.00 1,275.00 0.00 0.00 -1,275.00 100.00 % 07-830-3356 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3661 Ground Lease Town Property 16,055.00 16,055.00 0.00 4,583.62 -11,471.38 71.45 % 07-830-3690 Third Party Concierge 500.00 500.00 0.00 0.00 -500.00 100.00 % 07-830-3691 Office & Room Rentals 22,685.00 22,685.00 405.00 3,427.50 -19,257.50 84.89 % 07-830-3714 Insurance proceeds 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3721 Forfeited Retirement Contributions 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3725 Refunded Expenditures 5,000.00 5,000.00 0.00 0.00 -5,000.00 100.00 % 07-830-3728 Fuel Excise Rebate 2,500.00 2,500.00 0.00 285.74 -2,214.26 88.57 % 07-830-3768 Chaffee County Contribution 25,000.00 25,000.00 0.00 0.00 -25,000.00 100.00 % 07-830-3790 Interest 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3870 Transfers From General Fund 120,000.00 120,000.00 0.00 0.00 -120,000.00 100.00 % 07-850-3770 State & Local Grants 4,500.00 4,500.00 0.00 0.00 -4,500.00 100.00 % 07-850-3775 FAA Annual Entitlement Grant 141,923.00 141,923.00 0.00 0.00 -141,923.00 100.00 % 07-850-3776 CDOT Grant Match for FAA Grant 7,885.00 7,885.00 0.00 0.00 -7,885.00 100.00 % 07-850-3777 CDOT Discretionary Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3778 FAA Special Grant Program 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3881 From Fund Balance 0.00 0.00 0.00 0.00 0.00 0.00 % Revenue Total: 758,793.00 758,793.00 768.37 39,840.64 -718,952.36 94.75% Expense 07-810-4217 Items for Resale 750.00 750.00 0.00 0.00 750.00 100.00 % 07-810-4218 P/O/L for Resale 2,150.00 2,150.00 0.00 0.00 2,150.00 100.00 % 07-810-4441 Fuel for Resale Jet A 132,000.00 132,000.00 0.00 0.00 132,000.00 100.00 % 07-810-4442 Fuel Testing 1,950.00 1,950.00 0.00 0.00 1,950.00 100.00 % 07-810-4443 Fuel Market Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4446 Sales Taxes Paid 0.00 0.00 0.00 1,859.00 -1,859.00 0.00 % 07-810-4447 Fuel For Resale 100 LL 68,000.00 68,000.00 0.00 0.00 68,000.00 100.00 % 07-830-4101 Wages - Airport Operations 176,147.36 176,147.36 13,582.80 39,443.44 136,703.92 77.61 % 07-830-4102 Other Benefits 1,500.00 1,500.00 655.11 1,389.19 110.81 7.39 % 07-830-4106 Over-Time 500.00 500.00 172.04 636.59 -136.59 -27.32 % 07-830-4110 FICA & Medicare - Airport Operations 13,475.00 13,475.00 1,035.02 2,995.32 10,479.68 77.77 % 07-830-4112 Unemployment - Airport 1,632.00 1,632.00 28.26 81.91 1,550.09 94.98 % 07-830-4114 Retirement Contributions - Airport 3,489.00 3,489.00 270.66 806.48 2,682.52 76.89 % 4/6/2022 2:05:06 PM Page 1 of 3 Budget Report For Fiscal: 2022 Period Ending: 03/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 07-830-4115 Accrued Leave - Airport Operations 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4116 Health & Life Insurance - Airport Ope… 33,037.44 33,037.44 2,756.52 8,269.07 24,768.37 74.97 % 07-830-4120 Background Check - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4140 Workers Compensation - Airport Ope… 9,085.73 9,085.73 1,440.31 4,321.11 4,764.62 52.44 % 07-830-4205 Postage & Shipping - Airport Operati… 75.00 75.00 0.00 0.00 75.00 100.00 % 07-830-4210 Complimentary Snacks & Supplies 750.00 750.00 0.00 0.00 750.00 100.00 % 07-830-4211 Supplies/Cleaning & Toiletry - Airport… 2,000.00 2,000.00 0.00 163.78 1,836.22 91.81 % 07-830-4220 Licenses & Permits - Airport 1,545.00 1,545.00 396.00 396.00 1,149.00 74.37 % 07-830-4228 Airfield Maintenance Supplies 4,475.00 4,475.00 0.00 19.01 4,455.99 99.58 % 07-830-4229 Fuel Isl, Fuel Trk & Tank Maintenance… 3,300.00 3,300.00 0.00 0.00 3,300.00 100.00 % 07-830-4231 Fuel - Airport Vehicles 2,500.00 2,500.00 198.58 339.02 2,160.98 86.44 % 07-830-4232 Vehicle Maintenance & Repair - Airpo… 3,500.00 3,500.00 160.37 542.52 2,957.48 84.50 % 07-830-4233 Equipment Repairs & Maintenance - A… 3,500.00 3,500.00 70.00 210.00 3,290.00 94.00 % 07-830-4275 Uniforms - Airport 400.00 400.00 0.00 0.00 400.00 100.00 % 07-830-4280 Meetings & Food - Airport 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 07-830-4290 Office Supplies- Airport 550.00 550.00 0.00 83.78 466.22 84.77 % 07-830-4336 Third Party Expenditures 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-830-4341 Utilities - Airport 21,999.96 21,999.96 3,385.30 7,404.75 14,595.21 66.34 % 07-830-4345 Telephone - Airport 3,639.96 3,639.96 308.25 859.34 2,780.62 76.39 % 07-830-4380 PC / Liability Insurance - Airport 7,500.00 7,500.00 0.00 0.00 7,500.00 100.00 % 07-830-4385 Liability Insurance - Airport 9,737.27 9,737.27 0.00 4,075.30 5,661.97 58.15 % 07-830-4402 Recording & Public Notices - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4410 Legal-Airport 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00 % 07-830-4411 Audit - Airport 4,400.00 4,400.00 0.00 0.00 4,400.00 100.00 % 07-830-4412 Engineering - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4414 IT & Subscriptions - Airport 6,500.00 6,500.00 0.00 230.37 6,269.63 96.46 % 07-830-4415 Professional Fees- Outside Service - Ai… 50.00 50.00 0.00 0.00 50.00 100.00 % 07-830-4416 Marketing & Printing - Airport 1,500.00 1,500.00 40.00 80.00 1,420.00 94.67 % 07-830-4427 Compliance 2,000.00 2,000.00 0.00 5.57 1,994.43 99.72 % 07-830-4432 Dues & Memberships - Airport 700.00 700.00 0.00 0.00 700.00 100.00 % 07-830-4435 Building & Equipment Lease - Airport 24,000.00 24,000.00 0.00 2,000.00 22,000.00 91.67 % 07-830-4438 Weather Operations & AWOS 5,000.00 5,000.00 5,191.00 11,252.00 -6,252.00 -125.04 % 07-830-4440 Merchant Fees - Airport 6,000.00 6,000.00 0.00 936.18 5,063.82 84.40 % 07-830-4444 Bad Debts 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4480 Travel & Training - Airport 4,000.00 4,000.00 150.00 150.00 3,850.00 96.25 % 07-830-4514 Furniture & Fixtures - Airport 4,000.00 4,000.00 0.00 49.99 3,950.01 98.75 % 07-830-4560 Building Maintenance & Repairs - Air… 3,000.00 3,000.00 0.00 25.97 2,974.03 99.13 % 07-830-4564 Hangar Maintanence & Repairs 51,300.00 51,300.00 0.00 0.00 51,300.00 100.00 % 07-850-4801 Depreciation - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4802 Amortiztion Expense 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4803 Runway Rehab & Maint - Airport 0.00 0.00 20,684.11 23,418.38 -23,418.38 0.00 % 07-850-4804 Apron Rehab & Maint - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4809 Equipment Lease Purchase - Airport 0.00 0.00 0.00 2,000.00 -2,000.00 0.00 % 07-850-4810 Vehicle Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4811 Equipment Purchase - Airport 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-850-4830 Hangar Paving Maintenance - Airport 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 % 07-850-4831 Hanger Maint & Repairs - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4832 Airfield Security Fence - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4835 Building Maint & Repairs >$5000 = Ai… 0.00 0.00 0.00 23,522.93 -23,522.93 0.00 % 07-850-4870 Fuel Tanks Inspection-Cleaning-Maint… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4872 FAA Funded Improvements 157,692.00 157,692.00 58.50 58.50 157,633.50 99.96 % 07-850-4873 CDOT Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4875 Move Fuel Island/New Tanks 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4876 Fuel Farm Rehab 0.00 0.00 0.00 0.00 0.00 0.00 % Expense Total: 800,830.72 800,830.72 50,582.83 137,625.50 663,205.22 82.81% Fund: 07 - Airport Enterprise Fund Surplus (Deficit): -42,037.72 -42,037.72 -49,814.46 -97,784.86 -55,747.14 -132.61% Report Surplus (Deficit): -42,037.72 -42,037.72 -49,814.46 -97,784.86 -55,747.14 -132.61% 4/6/2022 2:05:06 PM Page 2 of 3 Budget Report For Fiscal: 2022 Period Ending: 03/31/2022 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 07 - Airport Enterprise Fund -42,037.72 -42,037.72 -49,814.46 -97,784.86 -55,747.14 Report Surplus (Deficit): -42,037.72 -42,037.72 -49,814.46 -97,784.86 -55,747.14 4/6/2022 2:05:06 PM Page 3 of 3  FAA Airports Minimum Requirements for AIP-funded SMS Manuals The SMS Manual should provide enough detail to be systematic, proactive, and explicit. The airport sponsor should use the four SMS components (Safety Policy, Safety Risk Management, Safety Assurance, and Safety Promotion) and establish the supporting processes, procedures, etc., scalable to their operations, organization and governance structures. For example, an airport could use a drop box for hazard reporting under the Safety Assurance component instead of acquiring a web-based reporting system or other new infrastructure to support hazard reporting on the airport. Also, the airport should use existing processes, procedures, etc., when possible, to serve as the basis or foundation of SMS compliance. For example, many airport sponsor organizations have existing policy statements that could be expanded or morphed to incorporate safety commitments. 1. The airport’s Safety Policy which includes the statement and documentation adopted by the airport to define its commitment to safety and overall safety vision. At a minimum, the Safety Policy section of the SMS Manual should: a. Express management’s commitment and responsibility including the identification of an accountable executive for the airport b. Include a safety policy statement signed by the accountable executive c. Appoint key safety personnel and detail their responsibilities d. Establish safety metrics or objectives for the airport e. Detail documentation requirements under the SMS 2. The airport should establish a formal process within its SMS to address Safety Risk Management. At a minimum, the SRM section of the SMS Manual should: a. Include processes for identifying hazards and other operational safety issues b. Establish safety risk assessment processes/procedures and acceptable mitigation methods for the airport. The safety risk assessment process will use a five step method of: i. System description ii. Hazard identification iii. Analyzing risk iv. Assessing risk v. Mitigating risk when necessary Minimum Requirements for AIP-funded Issued on 8/11/2014 Page 1 of 2 Manual ARP  3. The airport should establish a process that will evaluate the continued effectiveness of implemented strategies, support hazard identification, and provide confidence that the airport is meeting its safety metrics or objectives to satisfy the Safety Assurance component of SMS. At a minimum, the Safety Assurance section of the SMS Manual should: a. Establish a means for monitoring and measuring safety performance associated with safety metrics or objectives b. Establish and maintain a hazard reporting system 4. Under the Safety Promotion component, the airport should use a combination of training, communication, and other methods to foster a safety culture. At a minimum, the Safety Promotion section of the SMS Manual should: a. Detail training for SMS implementation and oversight b. Identify the types of employees to receive that training c. Establish formal means for communicating safety information Minimum Requirements for AIP-funded Issued on 8/11/2014 Page 2 of 2 Manual ARP