Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO July 26, 2022 6:00 PM – Meet and Greet With Town Administrator Finalist Members of the community will have an opportunity to meet the final candidate and informally give feedback to the Trustees Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/88075048459 Password: 971317 Listen via phone at 1-301-715-8592 Meeting ID: 880 7504 8459 Password: 971317 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – July 12, 2022 2. Trails Advisory Board Minutes - June 7, 2022 3. Tree Advisory Board – May 5, 2022 4. Airport Advisory Board – May 17, 2022 5. Airport Advisory Board – June 21, 2022 6. Beautification Advisory Board – June 2, 2022 7. Recreation Advisory Board – June 15, 2022 B. Town Clerk Monthly Report – June 2022 This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 22, 2022  C. Adoption of Resolution No. 55, Series 2022, entitled "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO AUTHORIZING THE CREATION OF A NEW CONSTRUCTION ACCOUNT AND AFFIRMING THOSE PERSONS WHO ARE AUTHORIZED TO SIGN ON THE ACCOUNT." VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VII. STAFF REPORTS (Estimated time – 20 minutes) 1. Town Administrator 2. Town Treasurer 3. Planning Director 4. Public Works Director 5. Recreation Supervisor VIII. BUSINESS ITEMS A. Carbonate Street Development – Childcare Space The Board will hear a presentation from Shining Mountains Montessori School and Town staff regarding the childcare space at Carbonate Street. (Estimated time – 25 minutes) B. Chaffee County Housing Authority – Tax Measure on November 2022 Ballot Should the Board of Trustees approve the adoption of Resolution No. 56, Series 2022, entitled, "CONSENTING TO THE CHAFFEE HOUSING AUTHORITY SEEKING VOTER APPROVAL FOR AN INCREASE IN AD VALOREM PROPERTY TAXES."? Chaffee County Housing Authority Director Becky Gray will present the Trustees with the Housing Authority's plan and request support to put a tax measure on the ballot to acquire sustainable local funding to address housing issues. (Estimated time – 20 minutes) C. Water Treatment Plant Expansion Project Should the Board of Trustees approve the adoption of Resolution No. 57, Series 2022, entitled, "A RESOLUTION OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING A NOTICE OF AWARD TO STANEK CONSTRUCTORS FOR THE WATER TREATMENT PLANT EXPANSION PROJECT CMAR (CONSTRUCTION MANAGER AT RISK) PROPOSAL."? The Board will consider approving a Design Phase Services Agreement with Stanek Constructors for the Water Treatment Plant Project. (Estimated time – 5 minutes) D. Professional Services Agreement – MW Golden Constructors Should the Board of Trustees approve the adoption of Resolution No. 58, Series 2022, entitled "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING AN AGREEMENT WITH MW GOLDEN CONSTRUCTORS FOR CONSTRUCTION WORK ON THE NEW POLICE STATION."? The Board will consider approving a contract with MW Golden Constructors to construct the police station. (Estimated time – 5 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 22, 2022  E. 2023 Budget Kickoff Town Administrator/Treasurer Phillip Puckett will review the 2023 Budget process with the Trustees. (Estimated time – 15 minutes) F. 2022 Mid-Year Pay Plan Update The Board will consider approving an adjustment to the 2022 Pay Plan. (Estimated time – 15 minutes) G. Opioid Settlement Funds - Intergovernmental Agreement The Board will consider directing the Town Administrator to Opt-In to Retaining Opioid Settlement Funds and then signing an IGA with Chaffee County to pool the money and distribute it to Chaffee County Public Health for opioid response efforts. (Estimated time – 5 minutes) IX. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. EXECUTIVE SESSION "An executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), concerning the potential acquisition of a land and water rights." "An executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), concerning a water service agreement. " "An executive session pursuant to C.R.S. § 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators concerning the Town Administrator candidate." XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 22, 2022