Board of Trustees - Packets

1 AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO September 24, 2019 Work Session at 6:00 PM - Architectural Design Guidelines (ADG) for Historic East Main Street Regular Meeting at 7:00 PM at the Buena Vista Community Center Piñon Room – 715 East Main Street, Buena Vista, Colorado THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustee Regular Meeting – September 10, 2019 2. Recreation Advisory Board – August 14, 2019 3. Planning and Zoning Commission – July 31, 2019 4. Planning and Zoning Commission – August 28, 2019 B. Town Clerk Report VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting in order to speak up to 3 minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and to respond then or at a later time to remarks made by any citizen. VII. BUSINESS ITEMS A. Chaffee County Youth Alliance and Family & Youth Initiatives Liz Sielatycki, Kiki Lathrop, and Jennifer Wood will meet with the Trustees to discuss Marijuana Hospitality Establishment Bill (HB 19-1230). B. Wold Architects and Engineers Pre-Referendum Services for Public Safety Tax Question Roger Schroepfer with Wold Engineers will review with the Board options to proceed forward with a Referendum question to increase or generate revenue to maintain and enhance emergency services. C. Chaffee County Development Services Department Intergovernmental Agreement (IGA) The Board will consider updating the IGA with Chaffee County Development Services Department to provide Building, Planning, and Zoning services. This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, Post Office, and Public Library on Friday, September 20, 2019  2 VIII. STAFF REPORTS 1. Town Administrator 2. Town Treasurer 3. Principal Planner IX. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, Post Office, and Public Library on Friday, September 20, 2019  3 TOWN OF BUENA VISTA MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES Piñon Room, Community Center 715 E. Main Street Tuesday, September 10, 2019 MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY’S ACTIONS RATHER THAN A VERBATIM RECORD OF DELIBERATIONS. Work Session – 6:00pm: Potential for Tax Question to Fund Emergency Services for Capital Expenditures In attendance for the Work Session were Mayor Lacy; Trustees Fay, Jenkins, Swisher, and Volpe; and the following Town staff: Town Administrator Phillip Puckett, Principal Planner Mark Doering, Town Treasurer Michelle Stoke, Police Chief Jimmy Tidwell, Fire Chief Dixon Villers, and Deputy Town Clerk Melanie Jacobs. Town Administrator Phillip Puckett opened the discussion by noting that Buena Vista will hold a regular municipal election in April and could decide to add a measure to the November general election ballot. The Town may want to present voters with a ballot question regarding a sales tax (or other type of tax) to fund public safety needs; if so, Puckett recommends bringing in a consultant in the near future to provide ‘pre-referendum services.’ These would include assessing Police and Fire Department requirements (a new ladder truck, possibly a public safety complex to house both Departments as their current locations are no longer adequate) and coordinating community outreach to explain to the citizens of Buena Vista why these capital improvements and acquisitions are necessary. Puckett explained that the Town would apply for grants to help cover costs, but most of the expense would be paid for via a loan or bond. Trustees requested that a representative of the consultant in question (Wold Architects and Engineers) appear at their next meeting to talk about planning for this project, with the goal of putting the issue to voters during the November 2020 election. Work Session – 6:30pm: County Wide Housing Authority The same attendees were present for the second Work Session. Becky Gray, Chaffee County Director of Housing, briefly explained the history behind the push to create a Regional Housing Authority in Chaffee County and the reasons why the existence of such an Authority would be desirable: it would allow local jurisdictions to coordinate housing efforts, it could take on debt as a separate governmental entity (thereby allowing it to finance larger projects than any municipality could handle on its own), and its role would be sufficiently flexible to allow for significant local control of housing initiatives. The Steering Committee has already decided that each participating jurisdiction (Chaffee County, Buena Vista, Salida, and Poncha Springs) should have representation on the Housing Authority’s Board, and that the Board should operate by consensus. A contract outlining the Authority’s proposed role will be presented to Trustees this year, after which the exact composition of its Board will be decided upon and five-year Strategic and Funding Plans will be formulated. BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 1 of 6 Regular Meeting September 10, 2019  4 CALL TO ORDER A regular meeting of the Board of Trustees was called to order by Mayor Duff Lacy, Tuesday, September 10, 2019 at the Buena Vista Community Center, Piñon Room, 715 E. Main Street, Buena Vista, Colorado having previously been noticed in accordance with the Colorado Open Meetings Law. ROLL CALL Attendee Name Title Status Duff Lacy Mayor Present Lawanna Best Trustee Absent Libby Fay Trustee Present Mark Jenkins Trustee Present Norm Nyberg Trustee Absent Cindie Swisher Trustee Present David Volpe Trustee Present Town Staff Present: Town Administrator Phillip Puckett Town Treasurer Michelle Stoke Police Chief Jimmy Tidwell Fire Chief Dixon Villers Principal Planner Mark Doering Public Works Director Shawn Williams Airport Manager Jack Wyles Recreation Director Earl Richmond Deputy Town Clerk Melanie Jacobs Town Attorney Jeff Parker Code Enforcement Officer Grant Bryans PLEDGE OF ALLEGIANCE Mayor Lacy led the pledge of allegiance. PROCLAMATION Mayor Lacy read a Proclamation thanking Annie Davis for her five years of service on the Planning and Zoning Commission. AGENDA ADOPTION MOTION NO. 1: MOVE TO APPROVE THE AGENDA. RESULT: CARRIED MOVER: Trustee Fay SECONDER: Trustee Swisher AYES: Fay, Jenkins, Swisher, Volpe BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 2 of 6 Regular Meeting September 10, 2019  5 CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. BoT Regular Meeting – August 27, 2019 2. Historic Preservation Commission – March 14, 2019 3. Historic Preservation Commission – April 11, 2019 4. Historic Preservation Commission – May 16, 2019 5. Historic Preservation Commission – July 11, 2019 6. Planning & Zoning Commission – July 10, 2019 7. Planning & Zoning Commission – July 31, 2019 B. Police Chief Report C. Fire Chief Report D. Chaffee County Development Services Department Work Session Report and Activity Update E. Chaffee County Office of Housing Activities Update F. Adoption of Resolution No. 36, Series 2019 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPOINTING TONY LAGRECA AS AN ALTERNATE VOTING MEMBER OF THE PLANNING AND ZONING COMMISSION.” G. Adoption of Ordinance No. 09, Series 2019 entitled, “AN ORDINANCE OF THE TOWN OF BUENA VISTA, COLORADO, AMENDING ARTICLE VI OF CHAPTER 7 OF THE BUENA VISTA MUNICIPAL CODE CONCERNING DOG LICENSES, TAGS, AND FEES.” H. Adoption of Ordinance No. 10, Series 2019 entitled, “AN ORDINANCE OF THE TOWN OF BUENA VISTA, COLORADO, AMENDING SECTION 6-22 AND REPEALING SECTION 6-31 OF THE BUENA VISTA MUNICIPAL CODE CONCERNING MASSAGE PARLOR LICENSES.” I. Adoption of Ordinance No. 11, Series 2019 entitled, “AN ORDINANCE OF THE TOWN OF BUENA VISTA, COLORADO, AMENDING SECTION 5.3.4(C)(1) OF ARTICLE 16.05 AND SECTION 17-74(C)(1) OF THE BUENA VISTA MUNICIPAL CODE CONCERNING SCHOOL IMPACT FEES.” J. De-Obligation Letter for Colorado Water Resources & Power Development Authority (CWRPDA) Design & Engineering Grant MOTION NO. 2: MOVE TO APPROVE THE CONSENT AGENDA. RESULT: CARRIED MOVER: Trustee Jenkins SECONDER: Trustee Volpe AYES: Fay, Jenkins, Swisher, Volpe PUBLIC COMMENT Amy Eckstein, 119 Meadow Lane, Buena Vista, expressed her thoughts regarding traffic control and future design of the Baylor/Highway 24 intersection, as well as support for an occupational lodging tax on short-term rentals. Mayor Lacy suggested she speak with Town Administrator Puckett about these suggestions. BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 3 of 6 Regular Meeting September 10, 2019  6 BUSINESS ITEMS Health Disparities Grant Program Andrea Carlstrom, Chaffee County Public and Environmental Health Director, and Becky Gray, Chaffee County Director of Housing, explained that the Health Disparities Grant Program is run by the Office of Health Equity and that the goal of the program is to ensure that all Colorado citizens have equitable access to the ‘social determinants of health.’ These determinants include decent housing, healthy food, transportation, education, employment opportunities, and the like. She and Becky Gray have already conducted a survey of Chaffee County residents to gather local data about these topics, and they will ultimately generate a report on their findings which they will then present to the Trustees. Their intent is to generate creative methods of ‘igniting the market’ so that local business will step in to provide needed goods/services and reduce health disparities. Public Hearing – Major Planned Unit Development (PUD) Modification Applicant Charlie Chupp, 605 South Main, Buena Vista, stepped to the podium to explain that the major PUD modification will be necessary to allow him to build a modular home manufacturing plant in Colorado Center PUD. The building will be 110,000 sq. ft. total and is expected to produce 1,200 units per year. In order to accommodate the structure, the north setback will need to be reduced from 25 to 23 feet, and the south setback will need to be reduced from 10 to 6 feet. Principal Planner Mark Doering elaborated on Chupp’s request, noting that in addition to the change in setbacks, the project will require that seven one-acre lots be consolidated into a single seven-acre lot. Doering then went through the criteria required by the Unified Development Code to be met in order for a request of this sort to be approved, noting that the project fulfilled the requirements and that the Planning and Zoning Commission had recommended approval by the Trustees. Mayor Lacy opened the public hearing. No one wished to comment so he closed the public hearing. MOTION NO. 3: MOVE TO APPROVE ORDINANCE NO. 12, APPROVING A MAJOR PUD MODIFICATION FOR THE COLORADO CENTER PUD. RESULT: CARRIED MOVER: Trustee Swisher SECONDER: Trustee Volpe AYES: Fay, Jenkins, Swisher, Volpe Review of Town-Owned Real Property Town Administrator Puckett explained that this conversation initially began in the wake of the Collegiate Commons land swap, which left the Town in possession of parcels whose use has yet to be determined. Becky Gray then stepped in to inform the Board that she and Town staff had been discussing what to do with eight Town-owned parcels, encompassing over 80 acres in total. The lots have been divided into two tiers: tier one includes actionable parcels that have infrastructure available; tier two consists of those parcels that would require significant improvements before they could be utilized. As background BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 4 of 6 Regular Meeting September 10, 2019  7 to the discussion, she went through some Comprehensive Plan goals and priorities relevant to this topic, along with demographic/employment data and projections. Gray described the three tier-one properties: a parcel at East Arkansas and Beldan zoned R-2 OT, a parcel west of Collegiate Commons zoned MU-2, and a parcel south of Collegiate Commons zoned R-2. She noted that Town could sell the parcels, it could sell one (or more) and use the proceeds to fund infrastructure improvements for other parcels, it could donate the land to an entity that would then develop the land in some desirable way, or it could issue RFPs requesting that bidders develop the parcels for specific uses. Gray closed by asking Trustees to talk to their constituents about this issue in order to find out what the community wants. The Board agreed to continue discussing this topic at a future meeting. Camping Update from Code Enforcement – Special Event, Seasonal, Transient, and Private Property Camping Town Administrator Puckett introduced this topic by stating that a local employer had come to Town Hall this past summer to inquire about allowing its seasonal workforce to camp on its property, and that Staff had decided to roll this inquiry into a more comprehensive discussion of the matter. Code Enforcement Officer Grant Bryans described the four types of camping/RV use that he had been seeing in Town. Special Event camping involves the use of Town-owned property to accommodate event attendees, such as happened this year with Ride the Rockies. Seasonal camping pertains to employers (most often rafting companies) allowing their employees to camp on their property for certain limited periods of time. Transient camping is defined as tent/RV use on public property without permission. Private property camping most often involves someone parking an RV in a driveway and then living in it, and less frequently involves someone tent camping in a yard. Bryans explained that he was looking for guidance from the Board regarding how to address these issues. Enforcement of the time limit on RV camping (it is allowed for 14 days out of 60) is onerous, as it requires repeated visits to a property and it can be difficult to tell via visual inspection whether or not an RV is being used as living quarters. He suggested some options: allowing RV/tent camping in certain zone districts while banning it in others, issuing free Town camping permits if certain conditions are met, and/or adding teeth to the language pertaining to occupied RVs (such as defining an RV that is plugged in as ‘occupied’). He also expressed a desire to meet with rafting and other types of employers who have allowed or want to allow seasonal camping on their property. Mayor Lacy, with the concurrence of the Board, asked Bryans to return at a later date with suggestions for specific Code changes, along with information gathered during discussions with employers who have been allowing camping. Town Attorney Parker suggested that regulations on employer camping could include requirements for sanitary facilities, mandated distances from residential areas, and limits on density in tent camps. BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 5 of 6 Regular Meeting September 10, 2019  8 STAFF REPORTS 1. Town Administrator – Puckett reviewed highlights of the report in the packet and responded to Trustee comments and questions. Puckett asked the Board if they would like him to pursue a recent offer made by a solar provider to install solar panels to help offset the Town’s electricity use. The Trustees indicated that they would like to hear the proposal, but that the matter is not a priority at this time. Puckett went on to thank everyone for helping to make the Seven Peaks festival run as smoothly as it did. 2. Town Treasurer – Stoke reviewed highlights of the report in the packet and responded to Trustee comments and questions. 3. Airport Manager – Wyles reviewed highlights of the report in the packet and responded to Trustee comments and questions. 4. Public Works Director – Williams reviewed highlights of the report in the packet and responded to Trustee comments and questions. 5. Recreation Director – Richmond reviewed highlights of the report in the packet and responded to Trustee comments and questions. TRUSTEE/STAFF INTERACTION Trustee Swisher requested that Staff launch a community awareness campaign addressing proper use of the Hwy 24 crosswalks. She suggested putting an article in the newspaper and conducting presentations in the schools. Town Administrator Puckett relayed a request from the Buena Vista Chamber of Commerce to have Trustees attend one of their Board meetings; Trustees expressed a willingness to do so. MOTION NO. 4: THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THAT THE MEETING BE ADJOURNED AT 9:27 PM. RESULT: CARRIED MOVER: Trustee Volpe SECONDER: Trustee Fay AYES: Fay, Jenkins, Swisher, Volpe Respectfully submitted: ________________________________ Duff Lacy, Mayor _________________________________ Melanie Jacobs, Deputy Town Clerk BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA Page 6 of 6 Regular Meeting September 10, 2019 9 10 11 12 13 14 15 16 17  18 LIQUOR LICENSES SPECIAL EVENTS PERMIT  Buena Vista Welcome Center & Chamber of Commerce – Business After Hours – August 15, 2019 – Coldwell Banker/Collegiate Peaks Realty LICENSES RENEWED  Sorelle Delicatessen, Inc. dba Sorelle Delicatessen, Inc. – Hotel & Restaurant – 303 Hwy 24 N, Buena Vista  Love’s Travel Shops & Country Stores, Inc. dba Love’s Country Store #115 – Fermented Malt Beverage – 115 Harrison St, Buena Vista  Little Daisy Company dba Little Daisy Company – Liquor Store – 401 US Hwy 24 North, Unit B, Buena Vista (Liquor violation on 12-22-2018 selling to an underage purchaser)  Dillon Companies LLC dba City Market #37 – Fermented Malt Beverage – 438 South Hwy 24, Buena Vista BUSINESS LICENSES NEW LICENSES ISSUED  Miners Construction, LLC – 12847 CR 314 / Thomas Miner (construction)  William Dotson – 662 S Gunnison Ave / William Dotson (STR)  Hunting Song / Mava Beau / Buffalo Dancer – Special Events / Michele Schechter (leather footwear & accessories)  Peak Reading – 180 Barnwood Circle / Birgit Semsrott (reading instruction)  Igloo 102 LLC – 102 River Run Dr / Colin Umphryes (STR)  YOW Architects – Colorado Springs / Jonathan Whittaker (architectural design)  19 LICENSES RENEWED - 2 CEMETERY  0 Site Sales  2 Interments NOTARY SERVICES  24 Notarizations Performed  20 Family & Youth Initiatives 448 E. First St. Salida, CO 81201 August 21, 2019 The Honorable Duff Lacy, Mayor of Buena Vista and Buena Vista Board of Trustees 715 E Main Street Buena Vista, CO 81211 Dear Mayor Lacy and Trustees, We are writing to respectfully request that the town of Buena Vista makes a commitment to opt-out of enacting the Marijuana Hospitality Establishment bill (HB 19-1230), which authorizes the creation of local licenses to allow adults to consume marijuana in designated public places that could include cafes, restaurants, pot clubs, tasting rooms and hotel lounges. We are concerned about the risks this bill poses to increased instances of drugged driving by those who consume in these places, the positive perception of marijuana use to our local youth, the increased burden on law enforcement, and the fact that there is not enough research out there regarding the long-term effects of marijuana use. The Colorado Department of Transportation has said that marijuana, like alcohol, "impairs critical abilities needed to drive safely, including: slowed reaction time, difficulties in road tracking and lane-position variability, decreased, divided attention; impaired cognitive performance; and impaired executive functions, including route planning, decision-making, and risk-taking or a combination of both." CDPHE observes there is substantial evidence that "it takes up to four hours after ingesting marijuana edibles to reach peak blood THC levels.'' We are concerned that adults who eat, smoke, or vape marijuana on site in public consumption establishments are not going to remain for the time needed to resolve their impairment. Furthermore, allowing marijuana use in public places also visited by minors leads to a reduced perception of harm and increased normalization in the eyes of our youth. We are deeply concerned about the likelihood of increased drugged driving and the harm that further normalizing marijuana use will have on our kids, particularly before our community is prepared to mitigate such significant risk and harms. Sincerely, The Chaffee County Youth Alliance Family & Youth Initiatives, 719-530-2575  21 8/21/19 Erin Johnke (SMS) email 8/22/19 Andrea Carlstrom (CCPH) email 8/22/19 Nancy Best email 8/23/19 Kelsey McNeil (Solvista Health) email 8/23/19 Shaundra Moss email 8/28/19 Mike Orrill (CCPH) email 8/23/19 Priscilla Shannahan email  22 House Bill 19-1230 – Marijuana Hospitality Establishments “’Marijuana hospitality establishment’ [or “tasting rooms”] means a facility, which may be mobile, licensed to permit the consumption of marijuana pursuant to this article 12; rules promulgated pursuant to this article 12; and the provisions of an enacted, initiated, or referred ordinance or resolution of the local jurisdiction in which the licensee operates.” • Permits related to MJ hospitality establishments can be issued starting Jan. 1, 2020 • Intent is to allow public marijuana use only in licensed designated facilities (public parks, trails would still be marijuana-free) o Can be in the form of smoking, vaping or edible marijuana • Requires an "opt-in”… city councils would need to pass an ordinance allowing for the establishment of tasting rooms, or communities could "opt-in" via question on a ballot. • *A RETAIL FOOD ESTABLISHMENT… THAT DOES NOT HOLD A [liquor] LICENSE… MAY APPLY FOR A LICENSE TO OPERATE A MARIJUANA HOSPITALITY ESTABLISHMENT IN AN ISOLATED PORTION OF THE PREMISES OF THE RETAIL FOOD ESTABLISHMENT (must be 21 & up) • [allows] MARIJUANA HOSPITALITY ESTABLISHMENTS THAT ARE MOBILE [e.g. tour bus] • [requires] A SALES LIMIT PER TRANSACTION FOR RETAIL MARIJUANA AND RETAIL MARIJUANA PRODUCTS THAT MAY BE SOLD TO A PATRON OF A RETAIL MARIJUANA HOSPITALITY AND SALES ESTABLISHMENT… MUST NOT BE AN AMOUNT LESS THAN ONE GRAM OF RETAIL MARIJUANA FLOWER, ONE-QUARTER OF ONE GRAM OF RETAIL MARIJUANA CONCENTRATE, OR A RETAIL MARIJUANA PRODUCT CONTAINING NOT MORE THAN TEN MILLIGRAMS OF ACTIVE THC • LOCAL JURISDICTION MAY AUTHORIZE THE OPERATION OF MARIJUANA HOSPITALITY ESTABLISHMENTS WITHIN ITS JURISDICTION THROUGH THE ENACTMENT OF AN ORDINANCE OR THROUGH A REFERRED OR INITIATED MEASURE. IF A COUNTY OR CITY AND COUNTY ACTS THROUGH AN INITIATED MEASURE, THE PROPONENTS SHALL SUBMIT A PETITION SIGNED BY NOT LESS THAN FIFTEEN PERCENT OF THE REGISTERED ELECTORS IN THE COUNTY OR CITY AND COUNTY • IF A MUNICIPALITY, COUNTY, CITY, OR CITY AND COUNTY AUTHORIZES THE OPERATION OF MARIJUANA HOSPITALITY ESTABLISHMENTS, IT MAY ADOPT AN APPROVAL REQUIREMENT THAT COMPLIES WITH THE REQUIREMENTS OF THIS ARTICLE 12. THE MUNICIPALITY, COUNTY, CITY, OR CITY AND COUNTY MAY REQUIRE ADDITIONAL OR MORE STRINGENT REQUIREMENTS THAN THOSE PROVIDED IN THIS SECTION. [for example, can add distance requirements from schools] *Note: words in all capital letters are copied verbatim from the bill.  23 P L A N N I N G F O R Y O U R FA C I L I T Y N E E D S Town of Buena Vista  24 INTRODUCTIONS A TEAM COMMITTED TO YOUR SUCCESS ROGER SCHROEPFER w e a re h e re Pa r t n e r to HELP RICHARD MARKOVICH w e a re Senior Planner COMMITTED to your success ED MITCHELL Architect  25 INTRODUCTIONS 51 YEARS OF SERVICING COMMUNITIES OUR CORE BELIEFS • Collaborative partnerships • Honest conversations • Service without limits • Accountable actions • Innovative approaches • Relationship growth  26 INTRODUCTIONS A TEAM COMMITTED TO YOUR SUCCESS We value the uniqueness of each organization and work to incorporate and honor your defining qualities. We strive to understand your objectives and to deliver exceptional customer experience — not just a project or a building.  27 INTRODUCTIONS W E K N O W P O L I C E S TA T I O N S  28 INTRODUCTIONS W E K N O W F I R E S TA T I O N S  29 INTRODUCTIONS WE KNOW TOWN HALLS  30 INTRODUCTIONS REFERENDUM SUCCESS Wold has over 51 years of experience in supporting PUBLIC ENTITIES. An important part of that is our experience in passing bond referendums. In the last 15 years, Wold has helped our clients pass over $3.13 billion in bond referendums!  31 INTRODUCTIONS COMMITTED TO YOUR SUCCESS WE ARE HERE TO HELP YOU • Understand the challenges • Visualize the future • Create long term effective solutions • Plan operationally efficient facilities • Chart a path to success • Identify a timeline • Gain funding • Ensure solutions are viable and supportable by the citizens of Buena Vista  32 R E S U LT S O R I E N T E D P R O C E S S CONSENSUS AROUND NEEDS • Clear goals & Priorities • Criteria around function • Needs Identified SOLVING • “The best way” YOUR FUNCTIONAL FOCUS CHALLENGES • • Prototypes analyzed Ideal service models • Growth benchmarks • Operationally efficient • Best practices  33 R E S U LT S O R I E N T E D P R O C E S S C R E AT I V E S O L U T I O N S • Internal connections • External connections • Affordable and scalable SOLVING • • Flexible/multiuse Appropriate image YOUR CHALLENGES COMMUNITY SUPPORT • Use of existing facilities • Urgency of need • Understandable solution • Benefits of action  34 B O N D C A M PA I G N S U C C E S S MAKING SURE YOU CAN CHECK ALL THE BOXES  35 C R E AT I N G A TA S K F O R C E / ADVISORY COMMITTE  Community-wide involvement  Diverse perspectives  Establish criteria  Voices heard  Liaisons to other stakeholders  Unified message  36 B O N D C A M PA I G N P R O C E S S Organized Excitement Recruit Taskforce Direct Mailers Fundraising Define Facility Needs Presentations Supporter Database Establish Criteria / Priorities Voter Polls Presentations Develop Core Messaging Social Media Direct Mailers Explore Grant Opportunities Website Updates Social Media Letters to Editor “Listen to “A pitch is a good “A plan without people, a plan story which give them a ignites excitement is a wish” voice and watch and people will them lead” jump on board”  37 1. PLAN NEEDS ASSESSMENT PROCESS Define the 1 Committee Decision Making Problem 2 Facts Facility Deficiencies Needs Establish 3 Service Needs Criteria Vision 4 Future of Town STOP 5 Options The Possibilities Agree on Analyze 6 Cost & Benefits Priority 7 Adopt Consensus  38 2. PEOPLE COMMUNITY OUTREACH ENGAGING THE PUBLIC – OWNERSHIP • Workshops • Community survey • Answer any questions/concerns as necessary • Facility walkthroughs to see the issues first-hand • Unearth any side issues INFORMING THE PUBLIC – PUBLIC OPINION • Creation of public relations materials • Development of key information points for dissemination • Participation at public meetings and smaller gatherings • Co-present Facility Solutions and budgets to the public as required • Conceptual renderings or perspectives of the proposed solution(s) • Detailed estimate of the projection costs  39 3. Pitch B O N D C A M PA I G N FACTS: TOWN EMOTION: COMMUNITY  Keep it simple  Continue to listen and respond  Focus on finding the “yes” voter vs. convincing a “no” to vote yes  40 TIMELINES PLAN PLAN PEOPLE PEOPLE PITCH PITCH  41 WE ARE HERE TO HELP PLANNERS ARCHITECTS Our work plan and approach will gain consensus and move solutions forward ENGINEERS We w i l l f o c u s o n y o u a n d i n v o l v e y o u i n a g r e a t planning experience!  42 Chaffee County Board of Commissioners P.O. Box 699/104 Crestone Ave. Salida, CO 81201 719.539.2218/www.chaffeecounty.org September 17, 2019 MEMORANDUM To: Phillip Puckett Administrator -Town of Buena Vista From: Robert Christiansen County Administrator – Chaffee County Re: Building IGA Revision Request The Building Department IGA entitled, “Building Inspection and Appeals Board Intergovernmental Agreement” upon investigation has revealed an irregularity in the agreement specific to item six on the BV IGA document. It has been determined upon further examination that the “no fee waiver” language was not transmitted into the agreement when it was executed back in March of 2012. This language is in the other respective IGA’s with Salida and Poncha Springs. We are requesting that this irregularity be changed back to the original text stating that “there will be no waiver of fees for services performed by the Chaffee County Building Department with respect to Town projects or Town-owned buildings or property.” If you would like a new agreement with the above language, I can have legal prepare and I will send you the original version. This correction will get all parties on the same page with respect to this subject matter. Once executed please send back to me for processing on our end. Thank you for your time and attention to this matter.  43 BUILDING INSPECTION AND APPEALS BOARD INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, made and entered into on ________________, 2012 2019 by and between the _____________________________, Colorado, a municipal corporation (the “Town”), and the Board of County Commissioners of Chaffee County, Colorado (the “Board”). A. C.R.S. §29-1-203 allows political subdivisions within this State to contract with one another to provide certain functions and services. B. Article XIV, Section 18(2)(a) and (b) of the Colorado Constitution permits and encourages governments to make the most efficient and effective use of their powers and responsibilities by cooperating and contracting with other governments. C. The Town is in need of a building inspector and is desirous of entering into a contract with the Board whereby the Chaffee County Building Department will serve as the Town’s building official and the County’s Board of Review would serve as the Town’s Board of Appeals, all as more fully set forth in this Agreement. D. The Board is willing to provide such services, provided the Town adopts and maintains the same building code as in effect in the County. E. On ________________, 20122019, by Resolution __ Series 20129 the Town’s Board of Trustees authorized the Mayor and Clerk of the Town to execute this Agreement on behalf of the Town. F. On _________________, 20129, the Board authorized its Chairman and Clerk to execute this Agreement on behalf of Chaffee County. THUS, in consideration of the mutual promises and covenants contained in the Agreement, and intending to be legally bound, the parties agree as follows: 1. The Chaffee County Building Department shall serve as the Building Official for the Town and shall perform all duties required of such official, and shall be charged with the responsibility of receiving applications under the Town’s Building Code, reviewing construction documents and issuing permits for the erection, and alteration of buildings and structures pursuant to the Town’s Building Code and performing related inspections. The Building Official will not perform zoning services and will not serve as zoning officer for the Town. Chaffee County shall not be responsible for pursuing violations of the City’s Town’s Building Code. Such shall be the Town’s responsibility. The Building Official may, at the Town’s request, investigate violations of the Town’s Building Code and turn over the results of such investigation to the Town for follow-up. 2. The Town will designate the County Board of Review to serve as the Town’s Board of Appeals. The County will be responsible for processing Building Code appeal applications 1  44 and setting a date for the meeting time of the Board of Review, and will retain 100% of the application fees for appeals of decisions of the Building Official regarding the Town’s Building Codes. The Town will be responsible for all legal fees or outside review services incurred with the review of an appeals application by Chaffee County. When possible, tThe Board of Review shall meet in within the Town limits of Buena Vista to consider appeals within the Town limits. 3. The Building County Codes of the Town and County currently is comprised of: a. The 2006 International Building Code, Chapters 1 through 35 and Appendix I and the Formatted amendments set forth in Exhibit A to the Chaffee County Resolution 2011-43; b. The 2006 International Residential Code, Chapters 1 through 43 and Appendices A, B, G, H, J and O and the amendments set forth in Exhibit B to Chaffee County Resolution 2011-38; c. The 2008 National Electrical Code, including amendments set forth in Exhibit C to Chaffee County Resolution 2011-43; d. The 2006 International Fuel Gas Code, Chapters 1 through 8 and Appendices A and B and Exhibit D to Chaffee County Resolution 2007-52; e. The 2006 International Mechanical Code, Chapters 1 through 15 and Appendix A and Exhibit E to Chaffee County Resolution 2007-52; f. The 2006 International Plumbing Code, Chapters 1 through 13 and Appendices C, E and F and Exhibit F to Chaffee County Resolution 2007-52; g. The 2006 International Energy Conservation Code , Chapters 1 through 6 and Exhibit G to Chaffee County Resolution 2007-52; h. The Building Permit Effective Periods and Extensions set forth in Chaffee County Resolution 2010-22. i. The International Existing Building Code, Chapters 1 through 15 and Appendix B and Exhibit H to Chaffee County Resolution 2007-52; j. The fee schedule set forth in Exhibit I to Chaffee County Resolution ???. 3. The existing Codes of the Town and County are substantially similar and no changes to the Town Codes are required until such time as the County adopts new Codes. 4. The County recognizes the importance of the Buena Vista downtown historic district and other historic structures in the Town and both parties will adopt building codes that recognize these unique structures and which allow flexibility for their reuse and preservation. 5. The Town shall promptly adopt changes to its Building Code to reflect changes to the County Code adopted by the County from time to time. The County shall endeavor to work with the Town during the Code adoption process to ensure adopted Codes are acceptable to both entities. 6. Chaffee County shall retain one-hundred percent (100%) of all building permit fees for inspections performed by the Chaffee County Building Department acting as the Town’s Building Department plus one-hundred percent (100%) of all “plan check fees” and any other fees paid directly to the Chaffee County Building Department (this would cover other miscellaneous fees, for example, food serviceelectrical and plumbing permits). Provided the Town has adopted the County Code, as adopted by the County from time to time, such sums 2  45 shall represent the entire compensation due Chaffee County. If the City Town fails to adopt the County Code, or adopt changes to the County Code promptly after adoption of such changes by Chaffee County, the City Town will pay a monthly fee of $__________ to the County, in addition to the fees collected by the County as set forth above. The Town acknowledges that there would be no waiver of fees for services performed by the Chaffee County Building Department with respect to Town projects or Town-owned buildings or property. 7. The Town shall use application forms and other data gathering instruments and requests as stipulated by the Chaffee County Building Department to facilitate coordination and correlation with other instruments in use in neighboring jurisdictions. The County shall incorporate Town zoning review forms into the application forms where applicable. In no way shall the incorporation of such forms imply that the County is assuming responsibility for zoning review. 8. Applications requiring zoning, development, subdivision or other non-Building-Code-related approvals will first be submitted to the Town. After review, the Town shall forward applications to the Chaffee County Building Department. 9. The County shall supply monthly building permit status reports to the Town as well as two department updates to the Town Council each year, when requested. 10. This Agreement shall be effective upon execution by the parties and shall continue until December 31, 20122020, unless sooner terminated by either party, with or without cause, upon six months prior written notice to the non-terminating party. The term shall automatically be extended for additional one-year periods unless terminated by written notice delivered thirty (30) days prior to expiration of the then-current term. 11. Active permits commenced while this Agreement is in effect shall continue until completion under the review of the Chaffee County Building Department; expired permits shall be issued under the terms of the Town Building Codes or under a new agreement, as appropriate. 12. The Town shall maintain, at its expense, liability insurance within its standard limits naming the Chaffee County Building Department as an insured entity while its building inspector is performing services for the Town and the Town will hold the County harmless in the performance of such duties for the Town. 13. This Agreement represents the entire understanding between the parties with respect to its subject matter. This Agreement supersedes any prior agreements, oral or written, with respect to its subject matter. 14. The parties agree to comply with the requirements of C.R.S. §29-1-205. The parties have executed this Agreement as of the day and year first written above. 3  46 TOWN OF BUENA VISTA, COLORADO BOARD OF COUNTY COMMISSIONERS OF CHAFFEE COUNTY By ______________________________ By______________________________ Mayor, Joel BensonDuff Lacy Frank HolmanGreg Felt, Chairman ATTEST: ATTEST: By ______________________________ By ______________________________ Clerk Clerk 4  47 BUILDING INSPECTION AND APPEALS BOARD INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, made and entered into on ________________, 2019 by and between the _____________________________, Colorado, a municipal corporation (the “Town”), and the Board of County Commissioners of Chaffee County, Colorado (the “Board”). A. C.R.S. §29-1-203 allows political subdivisions within this State to contract with one another to provide certain functions and services. B. Article XIV, Section 18(2)(a) and (b) of the Colorado Constitution permits and encourages governments to make the most efficient and effective use of their powers and responsibilities by cooperating and contracting with other governments. C. The Town is in need of a building inspector and is desirous of entering into a contract with the Board whereby the Chaffee County Building Department will serve as the Town’s building official and the County’s Board of Review would serve as the Town’s Board of Appeals, all as more fully set forth in this Agreement. D. The Board is willing to provide such services, provided the Town adopts and maintains the same building code as in effect in the County. E. On ________________, 2019, by Resolution __ Series 2019 the Town’s Board of Trustees authorized the Mayor and Clerk of the Town to execute this Agreement on behalf of the Town. F. On _________________, 2019, the Board authorized its Chairman and Clerk to execute this Agreement on behalf of Chaffee County. THUS, in consideration of the mutual promises and covenants contained in the Agreement, and intending to be legally bound, the parties agree as follows: 1. The Chaffee County Building Department shall serve as the Building Official for the Town and shall perform all duties required of such official, and shall be charged with the responsibility of receiving applications under the Town’s Building Code, reviewing construction documents and issuing permits for the erection, and alteration of buildings and structures pursuant to the Town’s Building Code and performing related inspections. The Building Official will not perform zoning services and will not serve as zoning officer for the Town. Chaffee County shall not be responsible for pursuing violations of the Town’s Building Code. Such shall be the Town’s responsibility. The Building Official may, at the Town’s request, investigate violations of the Town’s Building Code and turn over the results of such investigation to the Town for follow-up. 2. The Town will designate the County Board of Review to serve as the Town’s Board of Appeals. The County will be responsible for processing Building Code appeal applications 1  48 and setting a date for the meeting time of the Board of Review, and will retain 100% of the application fees for appeals of decisions of the Building Official regarding the Town’s Building Codes. The Town will be responsible for all legal fees or outside review services incurred with the review of an appeals application by Chaffee County. When possible, the Board of Review shall meet in Buena Vista to consider appeals within the Town limits. 3. The Building Codes of the Town and County are substantially similar and no changes to the Town Codes are required until such time as the County adopts new Codes. 4. The County recognizes the importance of the Buena Vista downtown historic district and other historic structures in the Town and both parties will adopt building codes that recognize these unique structures and which allow flexibility for their reuse and preservation. 5. The Town shall promptly adopt changes to its Building Code to reflect changes to the County Code adopted by the County from time to time. The County shall endeavor to work with the Town during the Code adoption process to ensure adopted Codes are acceptable to both entities. 6. Chaffee County shall retain one-hundred percent (100%) of all building permit fees for inspections performed by the Chaffee County Building Department acting as the Town’s Building Department plus one-hundred percent (100%) of all “plan check fees” and any other fees paid directly to the Chaffee County Building Department (this would cover other miscellaneous fees, for example, electrical and plumbing permits). Provided the Town has adopted the County Code, as adopted by the County from time to time, such sums shall represent the entire compensation due Chaffee County. If the Town fails to adopt the County Code, or adopt changes to the County Code promptly after adoption of such changes by Chaffee County, the Town will pay a monthly fee of $__________ to the County, in addition to the fees collected by the County as set forth above. The Town acknowledges that there would be no waiver of fees for services performed by the Chaffee County Building Department with respect to Town projects or Town-owned buildings or property. 7. The Town shall use application forms and other data gathering instruments and requests as stipulated by the Chaffee County Building Department to facilitate coordination and correlation with other instruments in use in neighboring jurisdictions. The County shall incorporate Town zoning review forms into the application forms where applicable. In no way shall the incorporation of such forms imply that the County is assuming responsibility for zoning review. 8. Applications requiring zoning, development, subdivision or other non-Building-Code-related approvals will first be submitted to the Town. After review, the Town shall forward applications to the Chaffee County Building Department. 9. The County shall supply monthly building permit status reports to the Town as well as two department updates to the Town Council each year, when requested. 2  49 10. This Agreement shall be effective upon execution by the parties and shall continue until December 31, 2020, unless sooner terminated by either party, with or without cause, upon six months prior written notice to the non-terminating party. The term shall automatically be extended for additional one-year periods unless terminated by written notice delivered thirty (30) days prior to expiration of the then-current term. 11. Active permits commenced while this Agreement is in effect shall continue until completion under the review of the Chaffee County Building Department; expired permits shall be issued under the terms of the Town Building Codes or under a new agreement, as appropriate. 12. The Town shall maintain, at its expense, liability insurance within its standard limits naming the Chaffee County Building Department as an insured entity while its building inspector is performing services for the Town and the Town will hold the County harmless in the performance of such duties for the Town. 13. This Agreement represents the entire understanding between the parties with respect to its subject matter. This Agreement supersedes any prior agreements, oral or written, with respect to its subject matter. 14. The parties agree to comply with the requirements of C.R.S. §29-1-205. The parties have executed this Agreement as of the day and year first written above. TOWN OF BUENA VISTA, COLORADO BOARD OF COUNTY COMMISSIONERS OF CHAFFEE COUNTY By ______________________________ By______________________________ Mayor, Duff Lacy Greg Felt, Chairman ATTEST: ATTEST: By ______________________________ By ______________________________ Clerk Clerk 3  50 town of buena vista P.O. Box 2002 Buena Vista, CO 81211 Phone: (719) 395-8643 Fax: (719) 395-8644 DATE: September 24, 2019 TO: Mayor and Board of Trustees FROM: Phillip Puckett, Town Administrator AGENDA ITEM: Town Administrator Report Key Dates Topic Date & Time Location th Habitat Build Day Saturday, September 28 , 7:50am Nathrop build site 3Q Intergovernmental Meeting Monday, September 30th, 6:00pm Poncha Springs Town Hall Chaffee County Community Tuesday, October 8th, regular BOT BV Community Center Foundation – Town Grant Process 2020 Budget Presentation Tuesday, October 8th, regular BOT BV Community Center BV Chamber Board Meeting – BV BV Chamber & Welcome Wednesday, October 16th, 5:30pm Trustees invited to attend Center Updates • FEMA Grant – BV was awarded the FEMA AFG to purchase new self-contained breathing apparatus (SCBAs)! The grant is for $93,333 + Town’s match of $4,666 for a total of $98,000. We will purchase 14 SCBA units which include face mask, 2 cylinders, thermal imaging camera, harness and backpack. • County IGA – work continues with the County to establish an IGA for growth and development within Buena Vista’s Three-Mile Growth Area. One of the components of this new IGA will be the Municipal Service Area (MSA) planning map which identifies properties in the county which are next to or very near town water supply. Staff will bring this new MSA map for Board review and approval on October 8th. Moving forward this MSA map will become part of the annually updated Three-Mile Growth Plan. • Recycling • Based on initial discussions with Angel of Shavano, the cost for our current drop site will increase by 30% in 2020 while at the same time they will no longer take glass  51 • We have met with a separate service provider to pick up just glass. Their price for glass is equal to our total 2019 cost • If we continued with our same level of service in 2020 (Angel of Shavano plus a glass company) we estimate a 118% cost increase ($11k to $24k) • Recycling is on the agenda for the September 30th Intergovernmental meeting Thank you for your attention to my report. Please let me know if you have questions. Phillip Puckett, Town Administrator  52 town of buena vista P.O. Box 2002 Buena Vista, CO 81211 Phone: (719) 395-8643 Fax: (719) 395-8644 DATE: September 24, 2019 TO: Mayor and Board of Trustees FROM: Michelle Stoke, Town Treasurer AGENDA ITEM: Treasurer’s Report Transparency Portal: https://buenavistaco.opengov.com Sales Tax Sales tax revenue attributable to July in the amount of $400,771.57 has been received putting 2019 9.1% over 2018 and 7.18% over budget for the year-to-date. The current surplus over budget is $124,838.92. Remote sellers remitting July sales tax numbered 465 with total remittance of $5,023. I have attached both graphs for your review. Town Expenditures: Since the September 10, 2019 report the Town has issued: • 86 accounts payable checks for a total of $344,747.50 • ACH withdrawals to the IRS, FPPA, CCOERA and Colorado Department of Revenue for pay period ending 9/7/2019 was $35,747.47. • Net payroll was $68,563.28 for the same period. • In addition, Net Payroll for Wildland Fire Support was $12,135.52 and ACH for withholding taxes totaled $8,820.72. Town is reimbursed plus an administration fee for Wildland Fire Support. • The breakdown by Fund for AP and payroll-related check disbursements plus the ACH payments is as follows: (Note that not all expenditures are expenses since some are reimbursements or withholding from employees’ gross payroll) o General Fund - $ 169,229.17 o Water Enterprise Fund - $ 33,946.08 o Capital Improvement Fund - $ 70,995.27 o Stormwater Enterprise Fund- $ 560.00 o Airport Enterprise Fund - $ 64,164.12 o Street Fund $ 5,852.86 o TOTAL $ 344,747.50 Expenditures Over $2,000.00 -All West of Colorado for $2,655.00 for tree removal at the Fire Station -CEBT for $45,056.59 for September medical and life insurance premiums for employees -Delta Dental for $3,311.88 for September dental insurance premiums for employees -Denver International Airport for $2,200.00 for ARF Airport training -Marc Rudkin for $6,295.90 for reimbursed expenses for Wildland deployment -Mark Renneson for $4,330.00 for Pickleball clinics & lessons -South Main Building Company for $29,255.00 for release #2 for South Main PUD Phase 1 -Spradley Barr Ford of Greeley for $34,312.00 for 2020 Ford Police Interceptor -Terra Firma Forestry for $4,200.00 for Arbor Care for Cemetery, Park and N San Juan Street Trees  53 -Tyler Technologies for $2,475.00 for the new accounts receivable module license fee -Ascent Aviation for $43,342.07 for Jet A Fuel and the September lease payment on the refueler truck -BV Tool & Equipment Rental for $2,061.74 for Forklift rental for Augusta to be reimbursed -Bald Mountain Electric for $3,619.13 for electric install for the soccer field -Chaffee County Office of Emergency Management for $8,172.99 for Wild land fire deployment expenses charged to CCOEM credit card -City and County of Denver for $10,000.00 for 2008 Ford F-350 from Denver surplus equipment sale -Colorado Mountain Club for $28,960.00 for BLM trail construction project -DPC Industries for $3,809.04 for caustic soda, chlorine for the water plant -Pinnacol Assurance for $6,171.00 for 9th out of 9 installments and deductible for injury claim -RG & Associates for $7,615.50 for replacement check for water system and other engineering services -Sangre De Cristo Electric Association for $11,305.27 for August electric charges This concludes my report. Michelle Stoke, CPA Treasurer/Finance Director  126,665 147,303 159,867 JAN 169,333 189,781.77 202,767.66 119,390 137,881 154,468 FEB 166,131 169,052.04 191,996.92 150,287 172,772 183,956 MAR 204,813 217,602.50 225,926.77 143,541 151,975 166,435 APR 170,199 195,239.74 214,261.39 177,320 183,963 204,367 2014 MAY 221,149 245,167.95 264,671.41 227,397 2015 240,890 292,764 JUN 287,377 332,312.10 362,374.89 2016 253,849 282,811 313,099 2017 JUL 315,692 345,639.80 400,771.57 2018 231,846 260,142 330,213 AUG 321,013 313,475.22 2019 - 235,561 258,330 256,632 SEP 269,950 306,698.40 - Town of Buena Vista Sales Tax Collected 165,845 161,462 197,119 OCT 208,036 265,876.59 - 137,657 179,301 181,192 NOV 189,059 200,023.89 - 175,245 194,918 198,981 DEC 214,725 236,306.01 - 54  55 Remote Sellers 6000 $5,023 $4,864 5000 $3,996 4000 $3,720 $2,910 3000 $2,597 $2,341 2000 1000 412 465 264 292 362 229 246 0 January February March April May June July August September October November December # of Sellers Sales Tax Collected  56 Planning Department Monthly Report August 2019 Planning: Building Permits: 1 New Residential Permits Issued (3-Unit Multifamily) 0 New Residential ADU Permit Issued 1 Residential Remodel/Addition 0 New Commercial Permits Issued 0 Commercial Remodel/Additions 1 Multi-Family Permits Issued CO’s Issued: 8 Residential 1 Commercial Planning Permits: 8 Shed 2 Fence Other Reviews: 1 Special Use Permit 2 Sign Permits 2019 Year to Date (as of 8/21/2019) Dwelling Unit Information 50 Single Family Dwelling Unit Building Permits Issued 13 Accessory Dwelling Unit Building Permits Issued 0 Apartment Units in a Commercial Building Permits Issued 0 Individual Duplex Dwelling Unit Building Permits Issued 6 Multifamily Units Building Permits Issued 9 Condominium Unit Multifamily Building Permits Issued Where those permits are located: 22 in the Farm Subdivision, 20 in Sunset Vista, 18 in Downtown, 9 in Tri-Vista, 3 in River Run, and 6 Elsewhere in Town Other Items: 1. Short-Term Rentals: 105 Licenses for 2019 granted to date/or in process to finalize (100% of STRs) 2. Code Enforcement: Special Events –14er Fest (32 Events Total year to date) 3. Historic Preservation: HPC working on Architectural Design Guidelines for Sept. 24 work session 4. Site Plans: a. Bob Kessler – Minor Site Plan for a remodel of the 720 square foot commercial building at 412 N Highway 24 (on hold waiting for sewer approval) b. Melinda Duncan – Special Use Permit for 1 Short-Term Rental Unit in MU-MS Zone District on the second floor at 312 E. Main Street  57 AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO October 8, 2019 Work Session at 6:00 PM Regular Meeting at 7:00 PM at the Buena Vista Community Center Piñon Room – 715 East Main Street, Buena Vista, Colorado THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. BoT Regular Meeting – September 24, 2019 2. 3. 4. B. Police Chief Report C. Fire Chief Report VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting in order to speak up to 3 minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and to respond then or at a later time to remarks made by any citizen. VII. BUSINESS ITEM A. Joseph Teipel – Chaffee County Community Foundation B. Fees for Parks and Facilities – Consideration for 2020 Budget This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, Post Office, and Public Library on Friday, October 4, 2019  58 C. Municipal Services Area Map (MSA) for Buena Vista and County IGA D. Public Hearing - 2020 Budget Presentation Town Treasurer Michelle Stoke will present the 2020 preliminary budget to the Board, and set the dates for public budget hearings. E. F. VIII. STAFF REPORTS 1. Town Administrator 2. Town Treasurer 3. Airport Manager 4. Public Works Director 5. Recreation Director 6. IT Director IX. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. EXECUTIVE SESSION XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, Post Office, and Public Library on Friday, October 4, 2019