Recreation Advisory Board

MINUTES FOR THE MEETING OF THE RECREATION ADVISORY BOARD Wednesday, March 20, 2024 CALL TO ORDER: A special meeting of the Recreation Advisory Board was held on Wednesday, March 20, 2024 at the Community Center, 715 E Main Street. Luke Urbine called the meeting to order at 7:38 am. Roll Call Members in attendance were Gary Crowder, Luke Urbine, Rick Bieterman, Kelly Matkovich, and Laura Turk. Also in attendance were Recreation Director Shane Basford, Recreation Special Projects Director Earl Richmond, Recreation Admin Assistant Jill Maher, and Trustee Liaison Devon Rowe. APPROVAL OF THE AGENDA: Kelly Matkovich motioned to approve the agenda. Gary Crowder seconds and motion passes unanimously. Approval of the Minutes Gary Crowder motioned to approve February minutes. Kelly Matkovich seconds and motion passes unanimously. Public Comment • None New Business 1. Legacy Stage - $5000 budget for the ramp  Ramp - Not a fully ADA ramp, but people with mobility issues can use it.  Will be back left of stage, about 15 feet long and 3 feet high.  This current ramp is not a long-term solution, but there is a long-term plan to make the park ADA friendly. d. Lights - Shane said BV Rec is not interested in giving $1500 for the lights for the stage. BV Rec hosts the Concerts in the Park, and that “goes with the sunlight.” Ongoing Business 1. Recreation Staff Report Discussion  BCMP - Purchase of pavilion caused a hiccup in the process. Had to be purchased now which saved money. There will be installation costs from the contractor. Had to decide on the purchase of the pavilion earlier than planned, and BoT gave approval for the purchase. • Final design expected by end of March, create RFP, and start construction in May.  Boys & Girls Club Update - Shane sent an email after the previous meeting to clarify the discussion with BG Club. Need to work out a trash plan, landscaping, etc. • Luke made the point that the BG Club has a lot of policies they have to adhere to on a national level.   Disc Golf Course - Earl met with Logan on Monday to review an MOU and each party’s responsibilities and the channel of communication. • The previous MOU was from 2010. It was a good reset, and they were behind it. Realized they had to go through Town before making changes. • ACTION - Earl will create a new MOU for the Rec Advisory Board to review.  Other Updates - BV Rec is back in the building and using the Aspen Room and offices. 2. Other Board Minutes Discussion -  Trails Board  Tree Board  Trails Adoption - Earl explained how the adoption process works. Town of BV offers trail adoption for town trails. BVSC offers trail adoption for public land trails. • Jennifer DiCeseare is hosting a full day trail building course in April for anyone interested.  ACTION - Jill will send the draft minutes to the Tree and Trails Board chairpersons. 3. Program Event Master Calendar -  Shane explained that the BV Recreation page is set up as an event calendar, but right now only the “next” event of the calendar rather than the entire schedule.  Luke asked what the “line” is where we do web design - whether in-house or out- of-house. Discussed that we may be ready for web redesign. $5000 is in the marketing budget.  ACTION – Shane will talk with Annie about adding a note to the Special Event Permit Application that the organizer is open to post their event to the BV Rec calendar and a note to post their event to the Chamber. 4. Timeline for Master Plans/Comp Plan -  Comp Plan first, then Master Plan  Applications for the Comp Plan were due Monday, and 11 have been received. Reviews should be occurring in the next few months (4-6 months to completion).  Rec/Park/Trails Master Plan - $50,000 in the budget for grant matches. Turned down by Chaffee Common Ground b/c it didn’t fit within their parameters. Climax and DOLA are options. BV Rec does not yet have the funds. DOLA requires a 1-1 match. • If we get the Climax grant, we could apply and receive the DOLA grant. The earliest time to apply for DOLA would be August if we had the Climax grant. • Luke suggested that we investigate Blue Triton for grant or award money.  Rick suggested that we put our big-ticket items into the Comp Plan. When applying for grants, it’s always asked if it’s in our Comp Plan/Master Plan.  Discussion followed about lodging tax and how to get a constant revenue stream. 5. Document Review Project  BV 2015 Comp Plan – Review in April  Salida Survey – Review in April 6. Board Pulse  Gary - Senior Scholarships from Veterans organizations are becoming available. All they have to do is submit a short application. Newbees offered $10,000 scholarships every year, and then they get an additional $1000 each year that they stay in school.   Devon - Elections aren’t over yet. If you have any questions about the ballot questions, let Devon know.  Laura - Connectivity is key. Jill will contact Laura about the website.  Luke - Train permit got denied their appeal. Next meeting: Wednesday, April 17th at 7:30 am ADJOURNMENT: Luke Urbine motioned to adjourn at 9:05 am. Respectfully submitted: Mckenzie Lyle, Chair Jill Maher, Recreation Department