City Council

Agenda Regular Meeting of the City Council Monday, December 12, 2005 I. Call to Order A. 7:00 p.m. in the Council Room, City Hall. II. Roll Call A. Members present: B. Members absent: C. Consultants and City Staff present: D. Visitors present: III. Consent Agenda A. Minutes of Past Meetings: To approve the minutes of the Regular Meeting held Monday, November 28, and Special Meetings held Tuesday, November 29 and Monday, December 5, 2005. Addendum #1 B. Application for Exempt Permit: To approve an Application for Exempt Permit submitted by the Caledonia Rod & Gun Club to conduct a gambling event at the Caledonia City Auditorium, 219 East Main Street, on February 17, 2006, to include raffles and tip boards. C. Licenses 1. Tobacco Licenses (Please See Addendum #2) 2. Liquor Licenses - Sonny & Bev’s - The Ranch - Starlite Lanes - Good Times - American Legion Club D. E. Council Action: IV. Visitors and Communications A. Public Hearing – Zoning: Hutton Partners LLC, Chattooga, Tennessee, have submitted a Zoning Application proposing to construct a new commercial retail store in the Ma-Cal Industrial Park north of ALCO. Please see Addendum #3 for requested variances and further information. Council Action: B. C. V. Claims A. Prepaid Claims: Consideration of the Prepaid Claims for November 2005. Addendum #4 Council Action: B. Claims Payable: Consideration of the Claims Payable for November 2005. Addendum #5 Council Action: VI. Old Business A. Computer Use Policy: I will distribute the Computer Use Policy at the meeting. The only changes will be from City Clerk’s Office to City Council when a paragraph is regulatory and I will make references to a professional consultant for technology issues. Otherwise the content will be the same as previously distributed to the Council. Council Action: B. Sanitary Sewer Project: Davy Engineering Company has sent out the final estimate papers for signature by Badger Environmental. If I receive them before the Council Meeting I will present them at the meeting. Council Action:  C. SEMDC Contract: Enclosed is a copy of the original contract as submitted to the City Of Caledonia for Joyce Iverson’s position with anticipated terms of 20 hours per week at the new rate of $30 per hour, a $1 per hour increase over last year. Since receiving this, however, Mayor Morey and Member Fisch have been considering a reduction in the number of hours per week which they will explain at the meeting. Addendum #6 Council Action: D. E. VII. New Business A. 2006 Budget: I am still assembling the documents from suggested changes at the Special Meeting of December 5. I will present a listing of those changes at the meeting. The Council still has opportunity to add or delete any items in the budget. The most important part of the budget and tax levy concerns the general fund and indebtedness funds. We are obligated to have the levy information to the Houston County Auditor before, I believe, December 20, in order to comply with State regulations. If there are further questions on the budget for enterprise funds, they could be tabled until a future meeting. Enclosed at this time is a sheet showing the tax impact on residential properties of varying values should the city elect to take out a $200,000 Certificate of Indebtedness for reimbursing itself for the purpose of eligible equipment. Addendum #7 Council Action: B. 2005 Tax Levy: This is the important issue which is to be taken to the Court House as required by law and for the Houston County staff to calculate the distribution of taxes collectable in 2006. Proposed levy done in September forecasts the possibility of a 10% tax increase being an amount of $406,154 for an increase of $36,923 over the 2004 levy. The Council may levy a tax of any amount up to the $406,154, but may not exceed that levy. Council Action: C. D. VIII. Clerk’s Report A. Police Department Report: Enclosed is the Officer Activity List and Officer Activity Summary for November 2005. Addendums #8 & #9 B. Employee Time Record: Enclosed is the Employee Time Record for pay period November 21 – December 4, 2005. Addendum #10 C. ISO Rating: Enclosed is a letter with supporting documents from the Office of ISO announcing that the Class Rating for the City Of Caledonia Fire Protection has been raised from a Class 5 to a Class 4 based upon the recent inspection. Addendum #11 D. Comprehensive Plan: Enclosed is a note announcing the first meeting for the Comprehensive Plan, scheduled for 7:00 p.m., Tuesday, January 17. Addendum #12 E. Comprehensive Plan Meetings: A questions has been raised about whether or not the coming Comprehensive Plan meetings would constitute Special Meetings of the City Council or be conducted simply as public information meetings. Because it is anticipated that at least a quorum of the Council Members will attend the meetings and participate in discussion, the meetings should be Special Meetings. F. Discharge Monitoring Report: Enclosed is the Discharge Monitoring Report for November 2005 showing a Total Monthly Average Nitrogen Level of 10.71 mg/l. G. H. IX. Miscellaneous Items A. Auditorium Use: Ron Meiners requests authorization to utilize the gymnasium floor again this year in the same manner as last year, for volleyball. The intent would be that games would be conducted sporadically with the dates to be selected when no other activities were being conducted in the Auditorium and the participants would set up the volleyball nets and take them down after the activity. Council Action:  B. C. X. Adjournment