City Council/Successor Agency to the RDA

City of Calimesa Regular Meeting of the Calimesa City Council Meeting Agenda Monday, March 21, 2022 – 6:00 p.m. Norton Younglove Multipurpose Senior Center 908 Park Avenue, Calimesa, CA 92320 The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may participate in this meeting in one of two ways: 1) In person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320. 2) By viewing the meeting on Facebook Live, beginning at 6:00 p.m. at https://www.facebook.com/cityof.calimesa Submission of Public Comments: If attending the meeting, public comment will be allowed by completing a blue speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker. Otherwise, public comment will be accepted via email. Please send comments via email to the Calimesa City Clerk at dgerdes@cityofcalimesa.net. Identify public comment or the specific agenda item you wish to comment on in your email’s subject line. You may submit comments on any agenda item. Emailed comments must be submitted by 5:30 p.m. on Monday, March 21, 2022 and will be read into the record by the City Clerk. Electronic comments on agenda items may only be submitted via email and comments via text and social media (Facebook, Twitter, etc.) will not be accepted. William Davis, Mayor  Jeff Cervantez, Mayor Pro Tem Wynona Duvall, Council Member  Wendy Hewitt, Council Member  Linda Molina, Council Member Bonnie Johnson, City Manager  Quinn Barrow, City Attorney In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320. CALL TO ORDER ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM CERVANTEZ, COUNCIL MEMBER DUVALL, COUNCIL MEMBER HEWITT AND COUNCIL MEMBER MOLINA. STAFF: CITY MANAGER JOHNSON, CITY ATTORNEY BARROW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING MANAGER LUCIA, PUBLIC WORKS DIRECTOR MONSON, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN SALAS. PLEDGE OF ALLEGIANCE Regular Meeting of the Calimesa City Council March 21, 2022 Page 1 of 3 Page 1 of 25 COMMUNICATIONS FROM THE PUBLIC Anyone wishing to address the Council on any item within the Council’s jurisdiction that is not on the agenda may do so at this time. This is not a time for City Council discussion of non-agenda items. After receiving public comments, Council Members or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting. APPROVAL OF THE AGENDA RECOMMENDATION: Move to approve the agenda Motion____________________ Second____________________ Vote____________________ CONSENT CALENDAR (Items 1 – 5) The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion. 1. APPROVAL OF CITY COUNCIL ACTION MINUTES. Page 4 a) City Council action minutes of a regular meeting of March 7, 2022. 2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES. Page 10 a) Parks, Trails & Community Services Commission action minutes of regular meeting of February 2, 2022. 3. APPROVAL OF WARRANT REGISTERS. Page 13 a) Check Register Report with a total of $427,481.58 (Check Nos. 38353 to 38410) b) March 3, 2022 Payroll of $79,027.39 4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA. Page 19 This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda. 5. TRAVEL EXPENSES Page 20 RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through February 28, 2022. CHAMBER OF COMMERCE REPORTS POLICE CHIEF COMMENTS & REPORTS FIRE CHIEF COMMENTS & REPORTS MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234. Regular Meeting of the Calimesa City Council March 21, 2022 Page 2 of 3 Page 2 of 25 BUSINESS ITEMS 6. 2022 SUMMER AND HOLIDAY CITY COUNCL MEETING SCHEDULE AND CONSIDERATION OF THE POSSIBLE CLOSURE OF CITY HALL DURING THE CHRISTMAS AND NEW YEAR’S HOLIDAYS. Page 24 RECOMMENDATION: That the City Council: 1. Provide direction to staff pertaining to the 2022 summer meeting schedule 2. Determine a date for the 2022/2023 Fiscal Year Budget Study Session. 3. Consider the closure of City Hall from December 26, 2022 – December 29, 2022, returning Monday, January 2, 2023. 4. Approve the cancellation of the January 2, 2023 Regular City Council meeting COUNCIL MEMBERS’ COMMENTS & REPORTS This is the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b). CITY MANAGER COMMENTS & REPORTS ADJOURNMENT Adjourn to the Regular Meeting of the City Council on Monday, April 4, 2022 at 6:00 p.m. Regular Meeting of the Calimesa City Council March 21, 2022 Page 3 of 3 Page 3 of 25  City Council Meeting Agenda Report Agenda Item No. 1 SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES MEETING DATE: March 21, 2022 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council meeting of March 7, 2022. ATTACHMENTS: Attachment A: City Council action minutes of March 7, 2022 regular meeting. Page 4 of 25 Page 5 of 25 Page 6 of 25 Page 7 of 25 Page 8 of 25 Page 9 of 25  City Council Meeting Agenda Report Agenda Item No. 2 SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES MEETING DATE: March 21, 2022 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Parks, Trails & Community Services Commission meeting of February 2, 2022. ATTACHMENTS: Attachment A: Parks, Trails & Community Services Commission action minutes of February 2, 2022 regular meeting. Page 10 of 25 Page 11 of 25 Page 12 of 25  City Council Meeting Agenda Report Agenda Item No. 3 SUBJECT: APPROVAL OF WARRANT REGISTER MEETING DATE: March 21, 2022 PREPARED BY: Celeste Reid, Finance Director RECOMMENDATION: That the City Council approve the Warrant Register as presented. SUMMARY: The attached Check Register Report for City Council’s approval is as follows: a) Check Register Report with a total of $427,481.58 (Check Nos. 38353-38410) b) March 3, 2022 Payroll of $79,027.39 Page 13 of 25 Page 14 of 25 Page 15 of 25 Page 16 of 25 Page 17 of 25 Page 18 of 25  City Council Meeting Agenda Report Agenda Item No. 4 SUBJECT: WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA MEETING DATE: March 21, 2022 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk This permits reading the title only in lieu of reciting the entire text of the ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda. Page 19 of 25  City Council Meeting Agenda Report Agenda Item No. 5 SUBJECT: COUNCIL TRAVEL, TRAINING AND MEETING/MILEAGE EXPENSES MEETING DATE: March 21, 2022 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the Council Travel, Training and Meeting/Mileage Expenses Report through February 28, 2022. ATTACHMENTS: Attachment A: Council Travel, Training and Meeting/Mileage Expenses Report through February 28, 2022. Page 20 of 25  FISCAL YEAR 2021-22 ATTACHMENT 5A COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES JEFF CERVANTEZ TRAVEL - MEETING/MILEAGE EXPENSES TRAVEL/TRAINING 01-1100-7585 MEETING/MILEAGE 01-1100-7590 DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ - REMAINING BALANCE $ 1,450.00 REMAINING BALANCE $ 600.00 WENDY HEWITT TRAVEL - MEETING/MILEAGE EXPENSES TRAVEL/TRAINING 01-1100-7585 MEETING/MILEAGE 01-1100-7590 DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT 17-Jun Registration for LOCC Conference $ 625.00 24-Aug Beaumont State of City $ 45.00 22-Sep Hotel for LOCC Conference $ 526.50 14-Oct Banning State of the City $ 51.25 23-Sep CalCities Riverside Division Meeting $ 60.00 TOTAL TRAVEL/TRAINING $ 1,211.50 TOTAL MEETING/MILEAGE $ 96.25 REMAINING BALANCE $ 238.50 REMAINING BALANCE $ 503.75 Page 21 of 25  FISCAL YEAR 2021-22 ATTACHMENT 5A COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES BILL DAVIS TRAVEL - MEETING/MILEAGE EXPENSES TRAVEL/TRAINING 01-1100-7585 MEETING/MILEAGE 01-1100-7590 DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ - REMAINING BALANCE $ 1,900.00 REMAINING BALANCE $ 600.00 LINDA MOLINA TRAVEL - MEETING/MILEAGE EXPENSES TRAVEL/TRAINING 01-1100-7585 MEETING/MILEAGE 01-1100-7590 DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT 17-Jun Registration LOCC Annual Conference $ 625.00 22-Sep Hotel for LOCC Annual Conference $ 526.50 23-Sep CalCities Riverside Division Meeting $ 60.00 TOTAL TRAVEL/TRAINING $ 1,211.50 TOTAL MEETING/MILEAGE $ - REMAINING BALANCE $ 238.50 REMAINING BALANCE $ 600.00 Page 22 of 25  FISCAL YEAR 2021-22 ATTACHMENT 5A COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES WYNONA DUVALL TRAVEL - MEETING/MILEAGE EXPENSES TRAVEL/TRAINING 01-1100-7585 MEETING/MILEAGE 01-1100-7590 DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT 25-Aug Cancel Fee LOCC Conference $ 75.00 24-Aug Beaumont State of City $ 45.00 20-Jan New Mayors/Council Academy $ 250.00 14-Oct Banning State of City $ 51.25 27-Jan Beaumont Chamber Installation $ 55.00 TOTAL TRAVEL/TRAINING $ 325.00 TOTAL MEETING/MILEAGE $ 151.25 REMAINING BALANCE $ 1,125.00 REMAINING BALANCE $ 448.75 Page 23 of 25  City Council Meeting Agenda Report Agenda Item No. 6 SUBJECT: 2022 SUMMER AND HOLIDAY CITY COUNCL MEETING SCHEDULE AND CONSIDERATION OF THE POSSIBLE CLOSURE OF CITY HALL DURING THE CHRISTMAS AND NEW YEAR’S HOLIDAYS MEETING DATE: March 21, 2022 PRESENTED BY: Bonnie Johnson, City Manager Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council: 1. Provide direction to staff pertaining to the 2022 summer meeting schedule 2. Determine a date for the 2022/2023 Fiscal Year Budget Study Session. 3. Consider the closure of City Hall from December 26, 2022 – December 29, 2022, returning Monday, January 2, 2023. 4. Approve the cancellation of the January 2, 2023 Regular City Council meeting BACKGROUND/DISCUSSION: Summer Meeting Schedule: In the past few years Council has approved the cancellation of one or more regularly scheduled Council Meetings for the summer months of June, July and August. In 2021 the summer meeting schedule resulted in the cancellation of the first meeting in July and the second meeting in August. Staff would like to receive Council direction for modifications to the 2022 summer meeting schedule. The regular City Council meeting schedule for 2022 is as follows: Monday, June 6th Tuesday, July 5th Monday, August 1st Monday, June 20th Monday, July 18th Monday, August 15th Public Hearings will be noticed for the July 18 th meeting for the Annual Assessments of the CFD’s LLMD, Delinquent Solid Waste and Weed Abatement. The County of Riverside’s deadline for the submittal of annual assessments is August 9, 2022, so holding the August 1, 2022 meeting is important in case there is a need to continue any of the July 18 th public hearings. Staff would respectfully request that the Mayor and Council discuss the options and provide direction to staff. It has been customary in the last two years that the 1 st meeting in July and the 2nd meeting in August be cancelled. The July 4 th Holiday falls on Monday, therefore the City will be closed and per the municipal code, the meeting will be held on Tuesday, July 5th. Page 24 of 25 FY 22/23 Budget Workshop: Staff would further request that the Council schedule a date for the 2022/2023 Fiscal Year Budget Study Session. Potential dates are Monday, May 23 rd, Tuesday, May 24th or Wednesday, May 25th with a start time of 3:30 or 4:00 p.m., as in the past. Christmas/New Year’s Holiday meeting schedule: Staff is recommending that the December 19, 2022 meeting be held as scheduled and would request the cancellation of the January 2, 2023 meeting. If the City Council is in support of staff’s recommendation, the December 19, 2022 meeting would be held as scheduled and the January 2, 2023 meeting would be cancelled. If the January 2, 2023 meeting is cancelled, then the first meeting of the New Year would take place on Tuesday, January 17, 2023, as Monday January 16, 2023 is the Martin Luther King Holiday. Consideration of City Hall closure: Staff would also respectfully request that the City Council consider the closure of City Hall from December 26, 2022 – December 29, 2022. Pursuant to the approved holiday schedule, Christmas Eve, Christmas Day and New Year’s Eve and New Year’s Day fall on Saturdays and Sundays this year. These are holidays “banked”, as they do not fall on a regular working day. Closing Monday December 26, 2022 – Thursday December 29, 2022 would allow employees to use the hours from the 4 “banked” days to cover the 4 days closed, should Council approve the closure. History has shown a minimal amount of public assistance at this time, whether it be walk-in traffic or telephone assistance. A member of the Public Works staff will be on-call during this time and available for any issue that may require attention, and as always department heads would be available through the City Manager as needed. If the closure is approved, there would be a sufficient amount of time for posting the closure on our website, as well as on both the City Hall and Community Development Annex doors. Page 25 of 25