City Council/Successor Agency to the RDA

City of Calimesa Special Workshop of the Calimesa City Council Meeting Agenda Monday, March 24, 2025 – 3:00 p.m. Norton Younglove Multipurpose Senior Center 908 Park Avenue, Calimesa, CA 92320 The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.facebook.com/cityof.calimesa. Submission of Public Comments: If attending the meeting, public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker. Linda Molina, Mayor  Jeff Cervantez, Mayor Pro Tem Eric Cundieff, Council Member  Edgar Garcia, Council Member  John Manly, Council Member Will Kolbow, City Manager  Steven Flower, City Attorney In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320. CALL TO ORDER ROLL CALL: MAYOR MOLINA, MAYOR PRO TEM CERVANTEZ, COUNCIL MEMBER CUNDIEFF, COUNCIL MEMBER GARCIA AND COUNCIL MEMBER MANLY. STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY FLOWER, CITY CLERK GERDES, FINANCE DIRECTOR REID, INTERIM PUBLIC WORKS DIRECTOR SHAKIR, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN NORTHRUP. PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA RECOMMENDATION: Move to approve the agenda Motion_______________________ Second_______________________ Vote______________________ Special Workshop Meeting of the Calimesa City Council March 24, 2025 – 3:00 p.m. Page 1 of 2 Page 1 of 31 COMMUNICATIONS FROM THE PUBLIC PLEASE NOTE: members of the public will be provided the opportunity to directly address the City Council concerning the item described below before the City Council considers such item. No other communications from the public of any other business shall be considered. WORKSHOP ITEM 1. REVIEW OF THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PLAN BUDGET FOR THE CITY OF CALIMESA. RECOMMENDATION: That the City Council review and discuss the Fiscal Year 2025-26 Capital Improvement Program budget and provide direction as appropriate. ADJOURNMENT Adjourn to the Regular Meeting of the City Council on Monday, April 7, 2025 at 6:00 p.m. Special Workshop Meeting of the Calimesa City Council March 24, 2025 – 3:00 p.m. Page 2 of 2 Page 2 of 31  City Council Meeting Agenda Report Agenda Item No. 1 SUBJECT: REVIEW OF THE FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PLAN BUDGET FOR THE CITY OF CALIMESA MEETING DATE: March 24, 2025 PREPARED BY: Will Kolbow, City Manager and Celeste Reid, Finance Director & Treasurer RECOMMENDATION: That the City Council review and discuss the Fiscal Year 2025-26 Capital Improvement Program budget and provide direction as appropriate. DISCUSSION: The Fiscal Year 2025-26 Capital Improvement Program budget is provided for consideration of the City Council. The City Council will review, discuss and provide direction for the City of Calimesa Capital Improvement Plan budget. Presentation of requested items as well as updates of selected current capital projects will be made by City Staff for projects related to their respective departments. Thereafter, from the results of discussion and direction, the final budget document is expected to be presented for adoption at the regularly scheduled City Council meeting June 2, 2025. FISCAL IMPACT: The potential fiscal impact is based on results of discussion and direction from the City Council and information will be provided directly at the budget workshop. ATTACHMENTS: Proposed Capital Improvement Program and 5-Year Plan from FY2025-26 through Fiscal Year 2029-30 – Draft Page 3 of 31  FY 2025-26 DRAFT Page 4 of 31 CAPITAL IMPROVEMENT PROGRAM DRAFT CAPITAL IMPROVEMENT EXPENDITURES BY FUND Fund Name 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 16 Capital Projects Fund $ 33,000 $ 1,510,000 $ 10,000 $ 5,000 $ 1,250,000 $ 2,808,000 20 ADA Capital Projects Fund 39,180 - - - - 39,180 32 Flood Control & Drainage Fees 3,625,079 300,000 - - - 3,925,079 36 Traffic Improvement Fees - 43,182,500 27,067,500 - 1,000,000 71,250,000 39 Park Improvement Fees 11,000 - - - - 11,000 75 Vehicle Replacement Fund 386,000 552,000 251,000 256,000 261,000 1,706,000 76 IT Replacement Fund 149,600 34,800 35,300 31,500 65,000 316,200 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 4,243,859 $ 45,579,300 $ 27,363,800 $ 292,500 $ 2,576,000 $ 80,055,459 FUNDING SOURCES Fund # Funding Source 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund $ 591,780 $ 1,006,800 $ 296,300 $ 292,500 $ 576,000 $ 2,763,380 16 Capital Projects Fund - 155,000 - - - 155,000 20 ADA Capital Projects Fund 27,000 - - - - 27,000 20 Grants - - - - - - 21 AQMD Fund - 90,000 - - - 90,000 22 Road Maintenance & Rehab 275,000 - - - - 275,000 25 Measure A - 845,000 - - 1,000,000 1,845,000 32 Other Governmental Agencies 3,601,344 300,000 - - - 3,901,344 32 Storm Drain DIF 23,735 - - - - 23,735 36 Street & Traffic DIF (275,000) - - - - (275,000) 36 Grants - 29,639,000 11,696,000 - - 41,335,000 36 Other Governmental Agencies - - 2,100,000 - - 2,100,000 36 Developer Contributions - 13,543,500 13,271,500 - 1,000,000 27,815,000 39 Park DIF - - - - - - 39 Grants - - - - - - 76 Grants - - - - - - TOTAL CAPITAL IMPROVEMENT PROGRAM $ 4,243,859 $ 45,579,300 $ 27,363,800 $ 292,500 $ 2,576,000 $ 80,055,459 PROJECTS BY CATEGORY Project Category 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Facilities $ 72,180 $ 510,000 $ 10,000 $ 5,000 $ 250,000 $ 847,180 Parks 11,000 - - - - 11,000 Transportation - 44,182,500 27,067,500 - 2,000,000 73,250,000 Storm Drains 3,625,079 300,000 - - - 3,925,079 Vehicles 386,000 552,000 251,000 256,000 261,000 1,706,000 Information Technology 149,600 34,800 35,300 31,500 65,000 316,200 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 4,243,859 $ 45,579,300 $ 27,363,800 $ 292,500 $ 2,576,000 $ 80,055,459 Page 5 of 31 CAPITAL IMPROVEMENT PROGRAM Carryover projects are those that are not expected to be completed within FY2024-25. Remaining budgets are calculated as of February 28, 2025. Additional activity will change these figures before the end of FY2024-25. Please refer to the final schedule of carryovers once the books are closed for FY2024-25, in the Fall 2025 for final carryover amounts. SCHEDULE OF CARRYOVERS AS OF 2/28/25 Life-to-date Life-to-date FY2024-25 Budget thru Actuals thru Actuals thru Carryover as of Fund # Project # Project Name FY2024-25 FY2023-24 2/28/2025 2/28/2025 Facilities 34 2070 New Library $ 1,416,146 $ - $ 7,517 1,408,629 20 2099 ADA Library Sidewalk - Phase I 34,482 - 18,010 16,472 20 XXXX ADA Library Sidewalk Phase II - - - - 16 2031 Civic Center Roof Replacements 110,000 - - 110,000 TOTAL FACILITIES 1,560,628 - 25,527 1,535,101 Parks 39 2077 Mountainview Park Phase 2 3,873,737 234,727 373,313 3,265,697 TOTAL PARKS 3,873,737 234,727 373,313 3,265,697 Transportation 36 2073 CLR/Calimesa Blvd. Intersection 7,188,760 1,016,233 39,483 6,133,044 36 2074 Cherry Valley Blvd. Interchange 9,750,000 3,719,539 981,323 5,049,138 36 2075 County Line Road Interchange 505,032 5,032 - 500,000 16 2082 Citywide Pavement Management (Phase II) & Carryover 2,529,059 - 98,643 2,430,416 36 2087 County Line Road Improvements 11,946,097 8,830,836 1,322,275 1,792,986 25 2082 Citywide Pavement Management (Street Inventory & Survey) 235,000 - 235,000 25 2088 County Line Road Paving 3rd to California 135,000 - - 135,000 25 2089 County Line Road Paving California to Bryant 70,000 - - 70,000 36 2092 Singleton Road Interchange 8,000,000 443,443 25,910 7,530,647 36 2094 Calimesa Blvd Realign @ Cherry Valley 5,550,000 2,169 16,018 5,531,813 TOTAL TRANSPORTATION 45,908,948 14,017,252 2,483,652 29,408,044 Storm Drains 32 2072 Calimesa Creek Stage III Improvements 12,666,118 4,109,304 18,159 8,538,655 32 2101 California St. Storm Drain 500,000 - - 500,000 32 XXXX Calimesa Master Plan of Drainage Update - - - - TOTAL STORM DRAINS 13,166,118 4,109,304 18,159 9,038,655 Vehicles 75 2048 Vehicle & Rolling Stock Replacement - - - - TOTAL VEHICLES - - - - Information Technology 76 2045 Desktop & Laptop Replacement 57,651 - - 57,651 76 2046 Server Replacement & Upgrades 14,750 - - 14,750 76 2047 IT Major Software & Equipment 99,583 - - 99,583 TOTAL INFORMATION TECHNOLOGY 171,984 - - 171,984 TOTAL CONTINUING PROJECTS $ 64,681,415 $ 18,361,283 $ 2,900,651 $ 43,419,481 Page 6 of 31 CAPITAL IMPROVEMENT PROGRAM 5-YEAR CIP BUDGET SUMMARY Project Name 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Facilities 2070 New Library $ - $ - $ - $ - $ - $ - 2099 ADA Library Sidewalk - Phase I - - - - - - XXXX ADA Library Sidewalk Phase II 39,180 - - - - 39,180 2030 Facilities Improvements 20,000 510,000 10,000 5,000 250,000 795,000 XXXX Facilities Improvements - Yard 13,000 - - - - 13,000 2031 Civic Center Roof Replacements - - - - - - TOTAL FACILITIES 72,180 510,000 10,000 5,000 250,000 847,180 Parks 2077 Mountainview Park Phase 2 11,000 - - - - 11,000 TOTAL PARKS 11,000 - - - - 11,000 Transportation 2073 CLR/Calimesa Blvd. Intersection - - - - - - 2074 Cherry Valley Blvd. Interchange - 38,182,500 27,067,500 - - 65,250,000 2075 County Line Road Interchange - - - - 1,000,000 1,000,000 2082 Citywide Pavement Management - 1,000,000 - - 1,000,000 2,000,000 2087 County Line Rd Trans Corr. Imprv. LPP - - - - - - 2088 CLR Paving 3rd to California - - - - - - 2089 CLR Paving California to Bryant - - - - - - 2092 Singleton Road Interchange - 5,000,000 - - - 5,000,000 2094 Calimesa Blvd Realign @ Cherry Valley - - - - - - 2097 Sandalwood Drive Interchange - - - - - - TOTAL TRANSPORTATION - 44,182,500 27,067,500 - 2,000,000 73,250,000 Storm Drains 2072 Calimesa Creek Stage III Improvements 3,463,579 - - - - 3,463,579 2101 California St. Storm Drain 161,500 - - - - 161,500 XXXX Calimesa Master Plan of Drainage - 300,000 - - - 300,000 TOTAL STORM DRAINS 3,625,079 300,000 - - - 3,925,079 Vehicles 2048 Vehicle & Rolling Stock Replacement 386,000 552,000 251,000 256,000 261,000 1,706,000 TOTAL VEHICLES 386,000 552,000 251,000 256,000 261,000 1,706,000 Information Technology 2045 Desktop & Laptop Replacement 24,600 12,800 20,300 31,500 65,000 154,200 2046 Server Replacement & Upgrades 15,000 - - - - 15,000 2047 IT Major Software & Equipment 110,000 22,000 15,000 - - 147,000 TOTAL INFORMATION TECHNOLOGY 149,600 34,800 35,300 31,500 65,000 316,200 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 4,243,859 $ 45,579,300 $ 27,363,800 $ 292,500 $ 2,576,000 $ 80,055,459 Page 7 of 31 CAPITAL IMPROVEMENT PROGRAM New Library Project Number 2070 Category Facilities Department Administration Proposed Project Timeline July 2021 - June 2025 Project Description & Justification In Fiscal Year 2021-22, the City Council approved the construction of a new 5,500 square foot library to be built on the current library site. The County of Riverside, Office of Economic Development, in partnership with the City, has provided a project manager to manage the construction of the new library. Funding for the cost of the facility includes funding from the County of Riverside ($2.5 million), Riverside County Library System ($85,000), Library Facilities Fees ($1.11 million), and Library tax proceeds and donations ($305,000) for a total project cost of $4 million. The City budget includes the City's portion of the cost only since the County is the lead agency for the construction of the library. As of February 2025, total life-to-date project costs are $7,517. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL New Library 1,416,146 - - - - - 1,416,146 TOTAL (FUND 34) 1,416,146 - - - - - 1,416,146 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 34 Library DIF 1,110,000 - - - - - 1,110,000 19 Library Operations 228,285 - - - - - 228,285 19 Donations 77,861 - - - - - 77,861 TOTAL 1,416,146 - - - - - 1,416,146 Page 8 of 31 CAPITAL IMPROVEMENT PROGRAM ADA Library Sidewalk - Phase I Project Number 2099 Phase I Category Facilities Department Public Works Proposed Project Timeline September 2024- June 2025 Project Description & Justification The City Council in December 2023, approved an application to CDBG for the ADA (Americans with Disabilities Act) Improvement Project, located at the sidewalk in front of the Library location on Calimesa Blvd. The project will bring access from the public street into the library in compliance and provide a safer path of travel from the street to the front door. Included in the plans are an ADA ramp at the crosswalk and reconstruction of the driveway to include an ADA compliant sidewalk behind the approach at the library driveway. The total estimated cost of the project is $42,185 with funding sources from CDBG funding of $40,658, with anticipated use of funds available from the ADA fund as well as the general fund for the plans and bidding. The project is expected to start in Fall 2024 and be completed by June 2025. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Plans/Bids 10,000 - - - - - 10,000 Construction Mngt/Inspection 10,000 - - - - - 10,000 Construction 22,185 - - - - - 22,185 TOTAL (FUND 20) 42,185 - - - - - 42,185 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 20 ADA Fund 1,527 - - - - - 1,527 20 CDBG 40,658 - - - - - 40,658 TOTAL 42,185 - - - - - 42,185 Page 9 of 31 CAPITAL IMPROVEMENT PROGRAM ADA Library Sidewalk Phase II Project Number XXXX Category Facilities Phase II Department Public Works Proposed Project Timeline July 2025- June 2026 Project Description & Justification The City Council in December 2024, approved an application to CDBG for the construction of ADA sidewalk extention improvements, north of the Calimesa Library. The proposed improvements will bring access into the Library into compliance and provide a safer path of travel from the the library frontage to the next intersection to the north, Avenue K. Included in the plans is an ADA ramp at the intersection. The total estimated cost of the project is $39,180 with funding sources from CDBG requested funding of $27,000, with anticipated additional program income for the balance of the project. The project is expected to start in early summer 2025 and be completed by June 2026. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Construction Management Survey - 15,000 - - - - 15,000 Engineer - 17,180 - - - - 17,180 Materials Testing - 7,000 - - - - 7,000 TOTAL (FUND 20) - 39,180 - - - - 39,180 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund - 12,180 - - - - 12,180 20 CDBG - 27,000 - - - - 27,000 TOTAL - 39,180 - - - - 39,180 Page 10 of 31 CAPITAL IMPROVEMENT PROGRAM Facility Improvements and Equipment Project Number 2030 Category Facilities INSERT PICTURE/MAP HERE Department Public Works and City Clerk Proposed Project Timeline Ongoing Project Description & Justification This project will support various capital project needs of all Civic Center facilities including City Hall, City Hall expansion, Planning Annex, Senior Center, and Fire Department facilities. The useful life of capital projects will approximate 5 to 30 years depending on capital project. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Senior Center Conference Chairs - 10,000 - - - - 10,000 Fire Dept PPE Equipment - - 250,000 - - - 250,000 Planning Housing & Gen Plan - - 250,000 - - 250,000 500,000 City Hall Kitchen - 10,000 - - - - 10,000 City Artifacts Storage and Maint. - - 10,000 10,000 5,000 - 25,000 TOTAL (FUND 16) - 20,000 510,000 10,000 5,000 250,000 795,000 Fund # Funding Source Prior Year (s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund - 20,000 510,000 10,000 5,000 250,000 795,000 16 Capital Project Fund - - - - - - - TOTAL - 20,000 510,000 10,000 5,000 250,000 795,000 Page 11 of 31 CAPITAL IMPROVEMENT PROGRAM Facility Improvements and Equipment Project Number XXXX Category Facilities Department Public Works and Fire Department Proposed Project Timeline July 2025-June 2026 Project Description & Justification The proposed steel structure will optimize space within the Public Works Yard, providing better organization and parking for essential equipment. Additionally, it will protect valuable machinery from prolonged exposure to the elements, preventing damage such as brittle and leaking high-pressure hoses on the backhoe and skid steer. This investment will extend the lifespan of equipment, reduce maintenance costs, and improve overall efficiency in city operations. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Yard Steel Structure - 13,000 - - - - 13,000 TOTAL (FUND 16) - 13,000 - - - - 13,000 Fund # Funding Source Prior Year (s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund - 13,000 - - - - 13,000 16 Capital Project Fund - - - - - - - TOTAL - 13,000 - - - - 13,000 Page 12 of 31 CAPITAL IMPROVEMENT PROGRAM Civic Center Roof Replacements Project Number 2031 Category Facilities INSERT PICTURE/MAP HERE Department Public Works Proposed Project Timeline June 2025 - July 2026 Project Description & Justification This project will support the roof replacement needs of Civic Center Facilities for the Senior Center. The Senior Center is over 30 years old and roof replacement is required in the near term due to compromised sheathing and roofing paper. The useful life of roof replacements will approximate 15 to 30 years depending on type of roof. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Senior Center Roof 110,000 - - - - - 110,000 City Hall Roof - - - - - - - Fire Department Roof - - - - - - - - - - - - - - TOTAL (FUND 16) 110,000 - - - - - 110,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund - - - - - - - 16 Capital Projects Fund 110,000 - - - - - 110,000 TOTAL 110,000 - - - - - 110,000 Page 13 of 31 CAPITAL IMPROVEMENT PROGRAM Mountainview Park Phase 2 Project Number 2077 Category Parks Department Public Works Proposed Project Timeline July 2021 - September 2025 Project Description & Justification Mountainview Park is a 2.79 acre park located at 960 4th Street. This project is for the expansion of the park on a 2.31-acre lot located at 941 5th Street, directly to the west of the existing park. The expansion includes four pickleball courts, walking trails, an adaptable open sports area, parking lot, maintenance shed, and bathrooms. CalSense Irrigation requested in FY2025-26 will enhance water efficiency, reducing water waste and runoff by automatically stopping irrigation when excess water is detected. Designed for water conservation, the system monitors budgets and weather conditions to optimize water distribution based on actual needs. Implementing this technology will promote healthier turn and shrubs while supporting the city's sustainability efforts and reducing uncessary water consumption. As of February 2025, total life-to-date project costs are $608,040. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Landscape Architects 244,940 - - - - - 244,940 Design/Bidding/Project Mngt 193,680 193,680 Equipment and Modular 724,897 724,897 CalSense Irrigation - 11,000 11,000 Construction 2,710,220 - - - - - 2,710,220 TOTAL (FUND 39) 3,873,737 11,000 - - - - 3,884,737 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund 161,000 11,000 - 172,000 39 Parks DIF 3,529,187 - - - - - 3,529,187 39 Prop 68 Grant 183,550 - - - - - 183,550 TOTAL 3,873,737 11,000 - - - - 3,884,737 Page 14 of 31 CAPITAL IMPROVEMENT PROGRAM County Line Road/Calimesa Boulevard Intersection Improvement Project Project Number 2073 Category Transportation INSERT PICTURE/MAP HERE Department Engineering Proposed Project Timeline July 2014 - June 2026 Project Description & Justification The County Line Rd/Calimesa Blvd intersection has a long history of traffic collisions. The proposed Project will install a 90 ft diameter roundabout together with street improvements between Park Avenue and Interstate 10 to accommodate the increased traffic volume. Pedestrians will benefit from the implementation of the innovative roundabout design and the addition of sidewalk throughout the Project area. Previously the City received federal funding (DEMO-SAFTEA-LU) to complete preliminary engineering and environmental compliance processing – both tasks are complete as well as additional federal funding to complete right-of-way acquisition. Final design is currently in progress and construction is anticipated to begin by Early 2026 Construction is planned to be funded, in part, through federal Community Project Funding (CPF) in the amount of $4 million. Appropriation of construction costs, currently programmed in FY2024-25 estimated at $7.2 million, will occur once the City receives approval of CPF and confrims contributions from the City of Yucaipa. City of Yucaipa will be asked to contribute the difference between Yucaipa's right of way costs and the amount provided by grant funding. It is projected Yucaipa will provide approximately 25% of total project costs. Other balances have been supported through grant contributions and prior year collections of mitigation fees. As of February 2025, total life-to-date project costs are $1,055,716. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Environmental 595,000 - - - - - 595,000 Management - Project 65,000 - - - - - 65,000 Final Design - - - - - - - Right-of-Way 1,500,000 - - - - - 1,500,000 Management - Construction 540,000 - - - - - 540,000 Construction 4,488,760 - - - - - 4,488,760 TOTAL (FUND 36) 7,188,760 - - - - - 7,188,760 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 SAFETEA-LU (Fed.) 840,475 - - - - - 840,475 36 Other Gov't Agencies 1,800,000 - - - - - 1,800,000 36 Street & Traffic DIF 548,285 - - - - - 548,285 36 Comm. Project (Fed.) 4,000,000 - - - - - 4,000,000 TOTAL 7,188,760 - - - - - 7,188,760 Page 15 of 31 CAPITAL IMPROVEMENT PROGRAM Cherry Valley Blvd. Interchange Improvements Project Number 2074 Category Transportation INSERT PICTURE/MAP HERE Department Engineering Proposed Project Timeline July 2014 - June 2027 Project Description & Justification This project will reconstruct the interchange at Interstate 10 and Cherry Valley Blvd. The selected design alternative is a Diverging Diamond Interchange (DDI). This will be the first interchange in the region to use this design feature. The Project Study Report/Project Initiation Document was completed in 2019. The Project Approval/Environmental Document was completed in December 2023. In FY 2023-24, design began and is expected to take about 18 months. Construction is expected to commence in FY 2025-26, with a completion in late FY 2026-27. RCTC and federal funding is subject to a competitive process and will continue to be pursued beginning in FY 2024-25. As of February 2025, total life-to-date projects costs are $4,700,864. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Project Management 250,000 - 100,000 100,000 - - 450,000 Project Study 450,000 - - - - - 450,000 Approval/Environmental 3,000,000 - - - - - 3,000,000 Design 4,000,000 - - - - - 4,000,000 Right-of-Way 2,050,000 - - - - - 2,050,000 Construction Management - - 2,107,500 2,107,500 - - 4,215,000 Construction - - 35,975,000 24,860,000 - - 60,835,000 TOTAL (FUND 36) 9,750,000 - 38,182,500 27,067,500 - - 75,000,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 Developer Contribution 7,744,724 - 13,543,500 13,271,500 - - 34,559,724 36 WRCOG -Beaumont Sett. - - - 2,100,000 - - 2,100,000 36 CMAQ Grant - - 500,000 - - - 500,000 36 RCTC/Federal Grants 2,000,000 - 24,139,000 11,696,000 - - 37,835,000 36 Street & Traffic DIF 5,276 - - - - - 5,276 TOTAL 9,750,000 - 38,182,500 27,067,500 - - 75,000,000 Page 16 of 31 CAPITAL IMPROVEMENT PROGRAM I-10 and County Line Road Interchange Improvements Project Number 2075 Category Transportation Department Engineering Proposed Project Timeline July 2022 through June 2031 Project Description & Justification This project will reconstruct the interchange at Interstate 10 and County Line Road. The Project Study Report/Project Initiation Document will commence in 2026. Initial funding may be a combination of TUMF Zone Allocation and contribution from the City of Yucaipa and will be appropriated once identified. Future phases of the project are being funded by developer contributions and is contingent upon development activity. As of February 2025, total life-to-date projects costs are $5,032. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Project Management 5,032 - - - - 5,032 Project Study Report 500,000 - - - - - 500,000 Project Approval & Environmental Document - - - - - 1,000,000 1,000,000 Plans, Specifications & Estimates - - - - - - - Right-of-Way Acquisition - - - - - - - Construction - - - - - - - TOTAL (FUND 36) 505,032 - - - - 1,000,000 1,505,032 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 TUMF Zone Allocation 500,000 - - - - - 500,000 36 Other Gov't Agencies - - - - - - - 36 Street & Traffic DIF 5,032 - - - - - 5,032 36 Developer Contribution - - - - - 1,000,000 1,000,000 TOTAL 505,032 - - - - 1,000,000 1,505,032 Page 17 of 31 CAPITAL IMPROVEMENT PROGRAM Citywide Pavement Management Project Number 2082 Category Transportation Department Engineering Proposed Project Timeline Ongoing Project Description & Justification This project will support the City of Calimesa's ongoing Pavement Management Program. Pavement management is the process of planning the maintenance and repair of the City of Calimesa's network of roadways to optimize pavement conditions over the entire network. Depending on analysis of each respective street, the process includes preservation, corrective maintenance, catastrophic maintenance and pavement reconstruction. Carryover includes the conclusion of a contract from Fiscal Year 2024-25 which reflects a pavement survey estimated cost of $135,000 and a comprehensive street inventory analysis with an estimated cost of $100,000 and citywide pavement management Phase II with a contract approved by City Council in November 2024. As of February 2025, total life-to-date Phase II project costs are $98,643. PROPOSED BUDGET AND 5-YEAR PLAN Estimated Project Allocation Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Pavement Management 457,559 - 1,000,000 - - 1,000,000 2,457,559 Pavement Management Ph II 2,071,500 - - - - - 2,071,500 Pavement/Street Inventory 100,000 - - - - - 100,000 Pavement Survey 135,000 - - - - - 135,000 TOTAL (FUND 16) 2,764,059 - 1,000,000 - - 1,000,000 4,764,059 Estimated Fund # Funding Source Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 16 Capital Proj. ARPA 350,532 - - - - - 350,532 16 Capital Proj. Prior Year FB 1,578,527 - 155,000 - - - 1,733,527 01 General Fund - - - - - - - 25 Measure A 835,000 - 845,000 - - 1,000,000 2,680,000 TOTAL 2,764,059 - 1,000,000 - - 1,000,000 4,764,059 Page 18 of 31 CAPITAL IMPROVEMENT PROGRAM County Line Road Transportation Corridor Improvements Project Number 2087 Category Transportation Department Engineering Proposed Project Timeline April 2022 - February 2026 Project Description & Justification This is a joint project between the City of Calimesa and City of Yucaipa to construct four single-lane and one multi-lane roundabouts, together with street, pedestrian, and bicycle improvements on County Line Road between Park Avenue and Bryant Street. In March 2021, the City received a SB1 Local Partnership Program (LPP) grant for the project construction. Construction contract was awarded in February of 2022. As of February 2025, total life-to-date projects costs are $10,153,111. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Enviromental 1,658,839 - - - - - 1,658,839 Right-of-Way 687,000 - - - - - 687,000 Construction 9,600,258 - - - - - 9,600,258 TOTAL (FUND 36) 11,946,097 - - - - - 11,946,097 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 21 AB 2766 50,000 - - - - - 50,000 22 RMRA (SB 1) 1,582,710 275,000 - - - - 1,857,710 36 LPP Grant 3,747,000 - - - - - 3,747,000 36 MSRC Grant 50,000 - - - - - 50,000 36 Developer Contrib. 1,200,000 - - - - - 1,200,000 36 City of Yucaipa 4,962,070 - - - - - 4,962,070 36 Street & Traffic DIF 354,317 (275,000) - - - - 79,317 TOTAL 11,946,097 - - - - - 11,946,097 Page 19 of 31 CAPITAL IMPROVEMENT PROGRAM County Line Road Paving - 3rd St. to California St. Project Number 2088 Category Transportation Department Engineering Proposed Project Timeline April 2022 - February 2026 Project Description & Justification This project is related to the County Line Road Improvement Project (Project 2087). This project will provide the additional funding needed to complete pavement on County Line Road from 3rd Street to California Street. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Construction 135,000 - - - - - 135,000 TOTAL (FUND 25) 135,000 - - - - - 135,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 25 Measure A 135,000 - - - - - 135,000 TOTAL 135,000 - - - - - 135,000 Page 20 of 31 CAPITAL IMPROVEMENT PROGRAM County Line Road Paving - California St. to Bryant St. Project Number 2089 Category Transportation Department Engineering Proposed Project Timeline April 2022 - February 2026 Project Description & Justification This project is related to the County Line Road Improvement Project (Project 2087). This project will provide the additional funding needed to complete pavement on County Line Road from California Street to Bryant St. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Construction 70,000 - - - - - 70,000 TOTAL (FUND 25) 70,000 - - - - - 70,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 25 Measure A 70,000 - - - - - 70,000 TOTAL 70,000 - - - - - 70,000 Page 21 of 31 CAPITAL IMPROVEMENT PROGRAM I-10 and Singleton Road Interchange Improvements Project Number 2092 Category Transportation Department Engineering Proposed Project Timeline July 2019 through June 2027 Project Description & Justification During initial freeway construction in the 1960s, Caltrans did not construct the West bound on ramp or the East Bound off ramp. However, grading and drainage system improvements were completed. The project proposes to construct these missing ramps and related improvements. This project will horizontally realign Calimesa Boulevard approximately 400 feet easterly while widening approximately 3,300 linear feet of Calimesa Boulevard and 3,000 linear feet of Singleton Road to their ultimate street widths. Street improvements will consist of new curb, gutter sidewalk, two (2) vehicular lanes in each direction, construction of signalized intersection, and existing storm drain channel modifications. The realignment of Calimesa Boulevard at Singleton Road will provide additional horizontal clearance from the I-10/Singleton Interchange in order to provide the minimum intersection set back for future I- 10/Singleton interchange improvements. Construction on the realignment of Calimesa Blvd. will begin in Summer 2025 and is scheduled to be completed by the end of 2025. The missing freeway ramps are tentatively scheduled to begin in early 2026 (subject to funding availability as noted below) and take approximately nine months to complete. This project is being funded by a combination of TUMF Pass Zone Funds and Federal Community Project Funding (CPF). CPF is currently shown as being received in Fiscal Year 2026-27 since the FY25 federal budget eliminated earmarks. CPF funds will be requested for the FY26 federal budget cycle. As of February 2025, total life-to-date projects costs are $469,353. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Project Approval & Environmental 300,000 - - - - - 300,000 Design 600,000 - - - - - 600,000 Right-of-Way 2,100,000 2,100,000 Construction 5,000,000 - 5,000,000 - - - 10,000,000 TOTAL (FUND 36) 8,000,000 - 5,000,000 - - - 13,000,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 TUMF Zone Allocation 8,000,000 - - - - - 8,000,000 36 Federal Grant - - 5,000,000 - - - 5,000,000 36 Street&Traffic DIF/Dev Cont - - - - - - - TOTAL 8,000,000 - 5,000,000 - - - 13,000,000 Page 22 of 31 CAPITAL IMPROVEMENT PROGRAM Realignment of Calimesa Blvd At Cherry Valley Blvd DRAFT ALIGNMENT Project Number 2094 Category Transportation Department Engineering Proposed Project Timeline May 2023 through June 2027 Project Description & Justification This project will horizontally realign Cherry Valley Boulevard approximately 950 feet easterly while widening approximately 3,000 linear feet of Calimesa Boulevard to its ultimate street width. Street improvements will consist of new curb, gutter sidewalk, two (2) vehicular lanes in each direction, and construction of signalized intersection. The realignment of Calimesa Boulevard at Cherry Valley Boulevard will provide the additional horizontal clearance from the I-10/Cherry Valley Interchange in order to provide the minimum intersection set back for future I-10/Cherry Valley ultimate interchange improvements. Project design has begun and is anticipated to be ready for construction in Fiscal Year 2025-26. As of February 2025, total life-to-date project costs are $18,187. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Environmental 220,000 - - - - - 220,000 Final Design 100,000 - - - - - 100,000 Right-of-Way - - - - - - - Construction 5,230,000 - - - - - 5,230,000 TOTAL (FUND 36) 5,550,000 - - - - - 5,550,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 RCTC Grant 5,200,000 - - - - - 5,200,000 36 Developer Contribution 350,000 - - - - - 350,000 TOTAL 5,550,000 - - - - - 5,550,000 Page 23 of 31 CAPITAL IMPROVEMENT PROGRAM I-10 and Sandalwood Road Interchange Improvements Project Number 2097 Category Transportation Department Engineering Proposed Project Timeline July 2023 through December 2029 Project Description & Justification This project will reconstruct the interchange at Interstate 10 and Sandalwood Road. The Project Study Report/Project Initiation Document will commence in 2026. Since this project is being funded by developer contributions and is contingent upon development activity, there are no costs associated at this time. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Project Management - - - - - - - Project Study Report - - - - - - - Project Approval & Environmental Document - - - - - - - Plans, Specifications & Estimates - - - - - - - Right-of-Way Acquisition - - - - - - - Construction - - - - - - - TOTAL (FUND 36) - - - - - - - Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 36 Developer Contribution - - - - - - - TOTAL - - - - - - - Page 24 of 31 CAPITAL IMPROVEMENT PROGRAM Calimesa Creek Stage III Improvement Project Project Number 2072 Category Storm Drains Department Engineering Proposed Project Timeline July 2014 - December 2026 Project Description & Justification This Project will construct the proposed Calimesa Creek Stage III improvements that are a continuation of the Calimesa Channel “Stage I” and “Stage II” projects that were completed by the Riverside County Flood Control and Water Conservation District (RCFC&WCD) in 2002. Stage III improvements will consist of a 4.5-acre detention basin on the north side of Calimesa Creek approximately 150 feet west of 3rd Street, 18”, 24”, 54”, 72” and 78” underground storm drains, box culverts, roadway crossings and minor grading of the bank slopes of Calimesa Creek to protect the adjacent properties from a 100-year storm event. Once completed, the Calimesa Creek Stage III Project would provide 100-year flood protection to existing and future development along County Line Road and Calimesa Creek from 5th Street on the east to Interstate 10 on the west. Project is split into two phases, phase 1 is for the main pipeline within public right-of-way and phase 2 is for the basin and final system connections. Phase 1 construction is anticipated to begin in July 2025. Construciton for Phase 2 is antipcated to begin construction in mid 2026 once final design processing with Riverside County Flood Control and environmental permitting is completed. As of February 2025, total life-to-date projects costs are $4,127,463. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Design 1,127,818 - - - - - 1,127,818 Environmental 576,600 - - - - - 576,600 Right-of-Way/Property Acquisition 3,147,400 - - - - - 3,147,400 Construction Management 1,020,000 188,345 1,208,345 Construction 6,794,300 3,275,234 - - - - 10,069,534 TOTAL (FUND 32) 12,666,118 3,463,579 - - - - 16,129,697 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 32 EPA Grant 247,547 - - - - - 247,547 32 Riverside County Flood 11,447,260 3,601,344 - - - - 15,048,604 32 Other Gov't Agencies - - - - - - - 32 Storm Drain DIF 971,311 (137,765) - - - - 833,546 TOTAL 12,666,118 3,463,579 - - - - 16,129,697 Page 25 of 31 CAPITAL IMPROVEMENT PROGRAM California St. Storm Drain Project Number 2101 Category Storm Drains Department Engineering Proposed Project Timeline June 2025 - July 2026 Project Description & Justification Public storm runoff accumulates along California Street between County Line Road and Avenue L. An existing catch basin captures this runoff and a channel along the South end of the California Mobile Home Park (Park) conveys the runoff to the West where it discharges into the Park’s most Westerly drive resulting in historic flooding. To address the drainage deficiency, the City proposes to construct a storm drain system connecting the existing California Street system near Avenue L to the existing California Street catch basin. The new system will redirect runoff to the California Street/Avenue L system. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Design 500,000 58,000 - - - - 558,000 Environmental - - - - - - - Right-of-Way/Property Acquisition - - - - - - - Construction Management - 73,000 73,000 Construction - 30,500 - - - - 30,500 TOTAL (FUND 32) 500,000 161,500 - - - - 661,500 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 32 Storm Drain DIF 500,000 161,500 - - - - 661,500 TOTAL 500,000 161,500 - - - - 661,500 Page 26 of 31 CAPITAL IMPROVEMENT PROGRAM Calimesa Master Plan of Drainage Update Project Number XXXX Category Storm Drains Department Engineering Proposed Project Timeline June 2025 - July 2026 Project Description & Justification Calimesa's Master Plan of Drainage has not been updated since 1992. The City intends to work with Riverside County Flood Control (RCFC) to update it's master plan of drainage which will include recomendations for future drainage improvements and attenuation/recharge basins. In the previous fiscal year RCFC allocated $300,000 to Calimesa to study and update their drainage master plan. PROPOSED BUDGET AND 5-YEAR PLAN Project Allocation Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Preliminary Engineering/Design - 300,000 - - - - 300,000 Environmental - - - - - - - Right-of-Way/Property Acquisition - - - - - - - Construction Management - - - Construction - - - - - - - TOTAL (FUND 32) - 300,000 - - - - 300,000 Fund # Funding Source Prior Year(s) 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 32 Riverside County Flood - 300,000 - - - - 300,000 32 Storm Drain DIF - - - - - - - TOTAL - 300,000 - - - - 300,000 Page 27 of 31 CAPITAL IMPROVEMENT PROGRAM Vehicle & Rolling Stock Replacement Project Number 2048 Category Vehicles INSERT PICTURE/MAP HERE Department Public Works/Fire Proposed Project Timeline Ongoing Project Description & Justification This project will support the replacement of City vehicles and rolling equipment. The useful life ranges from 5 years to 25 years. During Fiscal Year 2023-24, the City entered into a 10-year capital lease to purchase a Fire Engine at a cost of approximately $121,000 per year with the final year of payment to be in FY2033-34. Funds will be transferred from the General Fund for the annual payments on the lease. The General Fund is prefunding three years of annual payments for an estimated $375,000 in transfers from the General Fund to the Vehicle Replacement Fund. This project includes a portion of the projected vehicle replacements over a five-year cycle, with the exception of significant vehicle replacements with estimated costs of over $500,000. Vehicles with replacement cost of over $500,000 will be analyzed on an annual basis and are not included in this schedule. PROPOSED BUDGET AND 5-YEAR PLAN Estimated Project Allocation Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Monarch G2 Pumper Cap. Lease - 121,000 121,000 121,000 121,000 121,000 605,000 Electric Vehicle Replacement - - 90,000 - - - 90,000 COP Vehicle Replacement -Ranger - 45,000 - - - - 45,000 Squad 1 Vehicle Replacement 2005 - 80,000 - - - - 80,000 Brush Engine Type III - - - - - - - Ford F350 Crew Cab - 100,000 - - - - 100,000 Cold Planer Attachment - 40,000 - - - - 40,000 Back Hoe Replacement - - 175,000 - - - 175,000 Cat Roller for Hot Patching - - 41,000 - - - 41,000 Vehicle Replacements - - 125,000 130,000 135,000 140,000 530,000 TOTAL (FUND 75) - 386,000 552,000 251,000 256,000 261,000 1,706,000 Estimated Fund # Funding Source Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund - 386,000 462,000 251,000 256,000 261,000 1,616,000 21 AQMD Fund - - 90,000 - - - 90,000 TOTAL - 386,000 552,000 251,000 256,000 261,000 1,706,000 Page 28 of 31 CAPITAL IMPROVEMENT PROGRAM Desktop & Laptop Replacement Project Number 2045 Category Information Technology INSERT PICTURE/MAP HERE Department Administration Proposed Project Timeline Ongoing Project Description & Justification This project will support management of the routine replacement of computer desktops and laptops. The estimated useful life of each workstation will range from 3 to 5 years. PROPOSED BUDGET AND 5-YEAR PLAN Estimated Project Allocation Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL (9) 9 Desktops - - - - 24,000 - 24,000 (3) 2 Desktops 1 Laptops - - - - 7,500 - 7,500 (5) Laptops 28,751 - - - - 33,000 61,751 (8) 14 Desktops 28,900 - - - - 32,000 60,900 (12) 6 Desktops 6 Laptops - 24,600 - - - - 24,600 (6) 2 Desktops 4 Laptops - - 12,800 - - - 12,800 (11)10 Desktops 1 Laptop - - - 20,300 - - 20,300 TOTAL (FUND 76) 57,651 24,600 12,800 20,300 31,500 65,000 211,851 Estimated Fund # Funding Source Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund 57,651 24,600 12,800 20,300 31,500 65,000 211,851 TOTAL 57,651 24,600 12,800 20,300 31,500 65,000 211,851 Page 29 of 31 CAPITAL IMPROVEMENT PROGRAM Server Replacement & Upgrades Project Number 2046 Category Information Technology INSERT PICTURE/MAP HERE Department Administration Proposed Project Timeline Ongoing Project Description & Justification This project will support management of Server replacements and required transitions to cloud based supported services on a rotation of every three years. The estimated useful life of each server is approximately 5 years. PROPOSED BUDGET AND 5-YEAR PLAN Esimated Project Allocation Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Server CALIHOST1 Refresh 14,750 - - - - - 14,750 Server CALIHOST3 Refresh - 15,000 - - - - 15,000 TOTAL (FUND 76) 14,750 15,000 - - - - 29,750 Esimated Fund # Funding Source Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund 14,750 15,000 - - - - 29,750 TOTAL 14,750 15,000 - - - - 29,750 Page 30 of 31 CAPITAL IMPROVEMENT PROGRAM Information Technology Major Software & Equipment Project Number 2047 Category Information Technology INSERT PICTURE/MAP HERE Department Administration Proposed Project Timeline Ongoing Project Description & Justification This project will support management IT services of software and components not related to workstation or server replacement. Capital projects in this category will include software implementation, IT streaming services, and network infrastructure. The estimated useful life of each project varies from 3 to 10 years. In FY 24, the City selected permitting software which will be implemented in April 2025. The permitting software is being partially funded by a State grant to satisfy Solar Application requirements. With the new permititing software, the City will have available online permits and workflow tracking which will enhance customer service. The City's financial software, Tyler FundBalance, will be retired in by the software company as of December 31, 2026. Staff is making recommendations for selection of new accounting software in the Spring of 2025, with an anticpated implementation date of July 1, 2026. To ensure quality streaming of City meetings, this project also includes funding for camera and equipment replacement as items reach end-of-life. Finally, network infrastructure includes routine replacement of switches, routers, and wireless access points.The City will also be providing an interactive touch screen visual aid televsion in the Community Developement Annex Lobby to aid and assist with presentation and review of large scale plans, maps and assistance for the general public. PROPOSED BUDGET AND 5-YEAR PLAN Estimated Project Allocation Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL Finance Software & Consultant 80,000 50,000 - - - - 130,000 City Council Meeting AV Imp. - 50,000 50,000 Interactive Touch Screen Lobby - 10,000 - - - - 10,000 IT Streaming Upgrades 15,583 - 16,000 - - - 31,583 Network Infrastructure 4,000 - 6,000 15,000 - - 25,000 TOTAL (FUND 76) 99,583 110,000 22,000 15,000 - - 246,583 Estimated Fund # Funding Source Carryover 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL 01 General Fund 59,583 110,000 22,000 15,000 - - 206,583 76 Solar App State Grant 40,000 - - - - - 40,000 TOTAL 99,583 110,000 22,000 15,000 - - 246,583 Page 31 of 31