City Council - Special Workshop

Mayor AGENDA Donald Williams City Council - Special Meeting Vice Mayor Irais Lopez-Ortega Budget & Priorities Workshop Councilmembers Tuesday, April 1, 2025 - 9:00 AM Lisa M. Gift 1307 Washington St., Calistoga Scott Cooper In-Person Kevin Eisenberg Please participate in the meeting by observing or listening to the meeting in one of the following ways: 1. In-Person – 1307 Washington Street Calistoga Community Center COMMENT DURING THE MEETING: Please participate in the meeting by providing public comment limited to 3 minutes per person on any item on the agenda only. Alternatively, participate in the meeting by providing public comment on the item on the agenda. Please submit your comment, limited to 350 words or less, via email to publiccomment@calistogaca.gov Comments received by 7 a.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. If a comment is received after 7 a.m., it will be included in the record and sent to Council after the meeting 1. CALL TO ORDER – ROLL CALL 2. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding the item on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act). However, the Council cannot consider any issues or take action on any item during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council. 3. GENERAL GOVERNMENT 3.1. City Council Fiscal Year 2025/26 Budget & Priorities Workshop to present, discuss, and receive City Council direction on the following topics: City Council preferences on a series of issues with budget impacts; Staff budget questions and requests; Five-year budget projections; City Council budget requests; City Council Priorities for Fiscal Year 2025/26; Use of one-time funds. 3.2. City Council Fiscal Year 2025/26 Budget & Priorities Workshop Recommended Action: Discuss and provide direction to staff on Fiscal Year 2025/26 budget & City Council Priorities Staff Report - City Council Fiscal Year 2025/26 Budget & Priorities Workshop - Pdf (Page 3 - 10) City Council FY 24-25 Priorities Adopted 04-09-24 (Page ) Discretionary Community Expenditures 3.28.25 (Page ) 4. ADJOURNMENT NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision. Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us. SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA: Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for Page 0 of 10 public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment. AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at ygalvan@ci.calistoga.ca.us or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text- to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week. ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables. POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on 3/28/25, 2025, by 4:30 p.m. Yudiana Galvan, City Clerk Page 1 of 10 City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Laura Snideman, City of Calistoga | City Manager Meeting: City Council - Special Workshop - Apr 01 2025 Subject: City Council Fiscal Year 2025/26 Budget & Priorities Workshop DESCRIPTION: City Council Fiscal Year 2025/26 Budget & Priorities Workshop RECOMMENDATION: Discuss and provide direction to staff on Fiscal Year 2025/26 budget & City Council Priorities SUMMARY: In anticipation of this workshop, councilmembers provided the following preliminary input for discussion and consideration. Many more items and topics will be discussed during the workshop. The conversation is likely to add many more ideas than just the below list. Preliminary Budget Input From City Council 1. Maintain 50% reserves 2. Provide some relief from water bills for those in real need, possibly through the Family Center 3. Direct as much funding as possible to the fairgrounds, considering it an investment that will repay the General Fund eventually 4. Consider becoming a charter city to allow for a real estate transfer tax 5. Consider an Impaired Access Mitigation Fee to help pay for alleviating evacuation constraints or pay for new ways to evacuate 6. Consider usage fees for the swimming pool 7. Provide Spanish-language website 8. Add dedicated housing staff member position 9. Discuss Deputy City Manager position Preliminary project or priority input (which may also have budget impact) from City Council 1. Highlight the small-town priority by combining it with the Housing Advisory committee's charge, leaving just three Priorities 2. Improve business license application process 3. Consider term limits for council and committee members 4. Continue to promote economic diversification 5. Audit hotel TOT 6. Tighten rules allowing conversion of single-family homes to bed & breakfast establishments 7. Allow commercial spaces to be converted to residential with as few restrictions as possible In additon, a request was made to update the list of current city expenditures for community groups, regional organizations/services, and the like. That information is attached. Page 3 of 9  In addtion, the current City Council priorities are also attached for reference. CEQA STATUS: N/A ATTACHMENT(S): City Council FY 24-25 Priorities Adopted 04-09-24 Discretionary Community Expenditures 3.28.25 APPROVAL(S): Laura Snideman, City Manager Approved - Mar 28 2025 Page 4 of 9  Calistoga City Council FY 24/25 Priorities The Calistoga City Council is mindful of the following values, in no order of ranking, as they consider city business and focus on the annual priorities: economic vitality, housing, infrastructure, recreation, professional services, our environment, public safety, small-town character. 1) Infrastructure – Human and Physical The Calistoga City Council wishes to maintain a “Human and Physical Capital Infrastructure Reserve Fund” based on fiscally responsible principles for the following purposes: a) Prioritize planning and investment that will allow for revenue generation from the Fairgrounds RV Park. b) Prioritize other Fairground infrastructure projects that will allow for additional Fairgrounds revenue generation to offset General Fund subsidies to the Fairgrounds. c) Explore options for adequate staff office space. d) Disaster response or major systems failures including wildfires, flooding, earthquakes, or infrastructure/facilities breaks. e) Road and transportation system repairs, upgrades, and traffic mitigation efforts. For the purpose of budgeting, any available monies above the base General Fund needs and General Fund reserve will be directed to this fund. 2) Housing The Calistoga City Council wishes to encourage the creation and maintenance of the housing stock to continue to support Calistoga’s unique identity and to minimize commute traffic impacts, described as follows: a) The City Council’s foremost housing interests are in encouraging ownership and rental housing for city employees, school employees, and local businesses with an emphasis on the “missing middle” for those who wish to live and work in Calistoga. i) Analyze rezoning of Rural Residential zones to allow for more housing units with the goals of providing affordable and guaranteed access (possibly deed-restricted) for “missing middle” buyers and discouraging new homes from becoming infrequently-used second homes. b) Prioritize development of city-owned properties between Earl & Eddy. c) Seek input from the Housing Advisory Committee on additional ideas related to this priority and ask for their help researching implementation measures. d) The City Council wishes to collaborate with the school district on reuse of the property the district has identified as a possible housing site. e) Active staff engagement to support the above interests may require additional staff resources and will be explored as specific efforts are determined. 3) Fairgrounds a) Prioritize planning and investment that will allow for revenue generation from the RV park. b) Prioritize the creation of a 501(c)(3) to accept tax-deductible donations. c) Conduct a citywide assessment of the community wishes for uses of the property prior to the next set of decisions about financial investment, re-openings, and uses. 4) Small-town Character The Calistoga City Council wishes to respect and maintain Calistoga’s authentic small-town character by being mindful of the following actions: a) Review proposals with preference for community values: small-town tradition; friendly, welcoming, unassuming culture; local business; sustainability; volunteerism; simplicity; honest, unpretentious way of life; sense of belonging, connectedness. b) With any proposal, consider whether it enhances or diminishes small-town character. c) Encourage accessible government representatives. Page 5 of 9  Discretionary City Expenditures Boys and Girls Club Purpose FY 24-25 Teen Center Services $ 40,000.00 Monhoff Building Maintenance $ 2,000.00 Monhoff Utilities (this is the City's half) $ 5,484.35 Total $ 47,484.35 Business Diversification Grant Purpose FY 24-25 Calistoga Mud Co. $ 1,000.00 Unawarded Amount $ 4,000.00 Total $ 5,000.00 Calistoga Chamber Purpose FY 24-25 Marketing and Promo $ 550,020.00 Total $ 550,020.00 CJUSD Purpose FY 24-25 Pool use $ 6,950.00 Total $ 6,950.00 Climate Action Committee Purpose FY 24-25 Committee Fees $ 13,633.08 RCAAP $ 6,370.25 Total $ 20,003.33 Community Enrichment Purpose FY 24-25 Brannan Center $ 10,000.00 Hearts and Hands Preschool $ 4,000.00 Rancho De C Garden Club $ 1,500.00 Rianda House $ 2,250.00 Up Valley Family Center $ 10,000.00 Calistoga Art Center $ 2,500.00 Total $ 30,250.00 Leadership Napa Valley Purpose FY 24-25 Local Gov't Sponsorship $ 3,000.00 Total $ 3,000.00 League of CA Cities Purpose FY 24-25 Memebership Fee $ 23,382.00 Total $ 23,382.00 Little League Field Purpose FY 24-25 League Use $ 4,720.00 Field Maintenance $ 13,000.00 Total $ 17,720.00 Napa County Library Services Purpose FY 24-25 Library Services Contract $ 187,000.00 Total $ 187,000.00 Napa Special Investigations Purpose FY 24-25 Board Membership & Services $ 64,000.00 Total $ 64,000.00 NVTA Purpose FY 24-25 Shuttle Contract $ 10,000.00 FareBox $ 5,000.00 Saving Toward Future Shuttle $ 5,000.00 Membership Fee $ 7,228.00 Total $ 27,228.00 Parks and Rec Fee Waivers Celebrate NV - Halloween $ 11,000.00 Flynn Creek Circus $ 5,450.00 Total $ 16,450.00 Sharpsteen Museum Purpose FY 24-25 Utilities $ 10,334.00 Building Maintenance/repairs $ 2,000.00 Total $ 12,334.00 UpValley Family Center Purpose FY 24-25 Juvenile Diversion Program $ 30,000.00 Senior Services $ 40,000.00 Immigration Services $ 30,000.00 Total $ 100,000.00 Expenditure Total = $1,123,155.68 Page 6 of 9 Page 7 of 9  Calistoga City Council FY 24/25 Priorities The Calistoga City Council is mindful of the following values, in no order of ranking, as they consider city business and focus on the annual priorities: economic vitality, housing, infrastructure, recreation, professional services, our environment, public safety, small-town character. 1) Infrastructure – Human and Physical The Calistoga City Council wishes to maintain a “Human and Physical Capital Infrastructure Reserve Fund” based on fiscally responsible principles for the following purposes: a) Prioritize planning and investment that will allow for revenue generation from the Fairgrounds RV Park. b) Prioritize other Fairground infrastructure projects that will allow for additional Fairgrounds revenue generation to offset General Fund subsidies to the Fairgrounds. c) Explore options for adequate staff office space. d) Disaster response or major systems failures including wildfires, flooding, earthquakes, or infrastructure/facilities breaks. e) Road and transportation system repairs, upgrades, and traffic mitigation efforts. For the purpose of budgeting, any available monies above the base General Fund needs and General Fund reserve will be directed to this fund. 2) Housing The Calistoga City Council wishes to encourage the creation and maintenance of the housing stock to continue to support Calistoga’s unique identity and to minimize commute traffic impacts, described as follows: a) The City Council’s foremost housing interests are in encouraging ownership and rental housing for city employees, school employees, and local businesses with an emphasis on the “missing middle” for those who wish to live and work in Calistoga. i) Analyze rezoning of Rural Residential zones to allow for more housing units with the goals of providing affordable and guaranteed access (possibly deed-restricted) for “missing middle” buyers and discouraging new homes from becoming infrequently-used second homes. b) Prioritize development of city-owned properties between Earl & Eddy. c) Seek input from the Housing Advisory Committee on additional ideas related to this priority and ask for their help researching implementation measures. d) The City Council wishes to collaborate with the school district on reuse of the property the district has identified as a possible housing site. e) Active staff engagement to support the above interests may require additional staff resources and will be explored as specific efforts are determined. 3) Fairgrounds a) Prioritize planning and investment that will allow for revenue generation from the RV park. b) Prioritize the creation of a 501(c)(3) to accept tax-deductible donations. c) Conduct a citywide assessment of the community wishes for uses of the property prior to the next set of decisions about financial investment, re-openings, and uses. 4) Small-town Character The Calistoga City Council wishes to respect and maintain Calistoga’s authentic small-town character by being mindful of the following actions: a) Review proposals with preference for community values: small-town tradition; friendly, welcoming, unassuming culture; local business; sustainability; volunteerism; simplicity; honest, unpretentious way of life; sense of belonging, connectedness. b) With any proposal, consider whether it enhances or diminishes small-town character. c) Encourage accessible government representatives. Page 8 of 9  Discretionary City Expenditures Boys and Girls Club Purpose FY 24-25 Teen Center Services $ 40,000.00 Monhoff Building Maintenance $ 2,000.00 Monhoff Utilities (this is the City's half) $ 5,484.35 Total $ 47,484.35 Business Diversification Grant Purpose FY 24-25 Calistoga Mud Co. $ 1,000.00 Unawarded Amount $ 4,000.00 Total $ 5,000.00 Calistoga Chamber Purpose FY 24-25 Marketing and Promo $ 550,020.00 Total $ 550,020.00 CJUSD Purpose FY 24-25 Pool use $ 6,950.00 Total $ 6,950.00 Climate Action Committee Purpose FY 24-25 Committee Fees $ 13,633.08 RCAAP $ 6,370.25 Total $ 20,003.33 Community Enrichment Purpose FY 24-25 Brannan Center $ 10,000.00 Hearts and Hands Preschool $ 4,000.00 Rancho De C Garden Club $ 1,500.00 Rianda House $ 2,250.00 Up Valley Family Center $ 10,000.00 Calistoga Art Center $ 2,500.00 Total $ 30,250.00 Leadership Napa Valley Purpose FY 24-25 Local Gov't Sponsorship $ 3,000.00 Total $ 3,000.00 League of CA Cities Purpose FY 24-25 Memebership Fee $ 23,382.00 Total $ 23,382.00 Little League Field Purpose FY 24-25 League Use $ 4,720.00 Field Maintenance $ 13,000.00 Total $ 17,720.00 Napa County Library Services Purpose FY 24-25 Library Services Contract $ 187,000.00 Total $ 187,000.00 Napa Special Investigations Purpose FY 24-25 Board Membership & Services $ 64,000.00 Total $ 64,000.00 NVTA Purpose FY 24-25 Shuttle Contract $ 10,000.00 FareBox $ 5,000.00 Saving Toward Future Shuttle $ 5,000.00 Membership Fee $ 7,228.00 Total $ 27,228.00 Parks and Rec Fee Waivers Celebrate NV - Halloween $ 11,000.00 Flynn Creek Circus $ 5,450.00 Total $ 16,450.00 Sharpsteen Museum Purpose FY 24-25 Utilities $ 10,334.00 Building Maintenance/repairs $ 2,000.00 Total $ 12,334.00 UpValley Family Center Purpose FY 24-25 Juvenile Diversion Program $ 30,000.00 Senior Services $ 40,000.00 Immigration Services $ 30,000.00 Total $ 100,000.00 Expenditure Total = $1,123,155.68 Page 9 of 9 Page 10 of 9