Fairgrounds Advisory Committee

AGENDA Fairgrounds Advisory Committee City of Calistoga Thursday, January 22, 2026 | 6:00 PM Tucker Building 2505 Grant St. Calistoga, CA 94515 MEMBERS Shane Pavitt, Chair Karen Jensen, Vice Chair David Gates, Member William Squire, Member Hal Taylor, Member CITY COUNCIL LIAISONS Mayor Donald Williams Vice Mayor Gift STAFF LIAISON Sheli Wright, Fairgrounds Director SECRETARY Salana Whitehead City Hall 1232 Washington Street | Calistoga, CA 94515 Phone (707)942-2805 | Fax: (707) 942-0732 www.calistogaca.gov Fairgrounds Advisory Committee Agenda January 22, 2026 GENERAL INFORMATION The Fairgrounds Advisory Committee meets as specified in its adopted annual calendar on the last Thursday of every month at 6:00 P.M. in regular session at 1435 N Oak Street, Calistoga, CA 94515. Additional meetings may be scheduled as needed. Information Available: Documents related to this meeting are available on our Meeting Portal or by contacting the City Clerk. After the agenda packet is distributed, any documents related to an agenda item are available for public inspection at City Hall. Governing Law: The Fairgrounds Advisory Committee conducts all meetings in accordance with the "Ralph M. Brown Act" (California Government Code Sections 54950, et seq.) and pursuant to the City of Calistoga Committee Bylaws, City of Calistoga Code of Ethics, ordinances of the City, and applicable state law. Access to Public Meetings: In compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate in this meeting may contact the City Clerk’s Office at (707) 942-2807. To facilitate proper arrangements, we kindly request that any requests for reasonable accommodations be submitted at least 48 hours in advance of the scheduled meeting. Wheelchair access to the Calistoga Community Center and a speaker's microphone are available to all persons. Para obtener la traducción de documentos o asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario Municipal al (707) 942-2807. Para facilitar los arreglos adecuados, le solicitamos que cualquier solicitud de adaptaciones razonables se envíe al menos 48 horas antes de la reunión programada. How to Participate - Written Comments: To submit a general public comment or to comment on a specific agenda item, please direct your email to publiccomment@calistogaca.gov. To guarantee that your comments are received and distributed appropriately, the subject line of your email should clearly state “Fairgrounds Advisory Committee,” along with the relevant agenda item, if applicable. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. How to Participate - Oral Comments: In accordance with the California Government Code Section 54954.3, members of the public are permitted to address the Fairgrounds Advisory Committee during the designated public comment period and in relation to any agenda item under consideration. Each participant has the option to provide their name for the record prior to speaking and will be allotted three (3) minutes for their remarks. The Chair reserves the right to limit public comments should they become irrelevant to the agenda item or if they are repetitive of previous statements. Furthermore, the Chair is responsible for maintaining order and decorum throughout the meeting. 2025 Fairgrounds Advisory Committee Work Plan Assist in conducting comprehensive data collection and actively solicit community 1. feedback regarding the usage of the Fairgrounds. Conduct a comprehensive analysis of available grants and alternative funding 2. mechanisms to secure additional financial resources. Identify and evaluate Fairgrounds infrastructure projects that have the potential to 3. generate sustainable revenue. Page 2 of 18 Fairgrounds Advisory Committee Agenda January 22, 2026 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS An opportunity for members of the public to directly address the Committee on topics of interest that are not included on the agenda. Individuals wishing to speak must state their name and address and are requested to limit their comments to three minutes. In accordance with the restrictions set forth by the Brown Act, the Committee is unable to engage in substantive discussions or take action on issues that are not outlined in the agenda. 3.1. Public Comment 1 22 26 (Page 4 - 8) Additional Public Comment (Page 4 - 8) 4. DIRECTOR REPORT Fairgrounds Revitalization Director presents status reports on projects and shares anything relevant to the purpose and scope of the Committee. 5. APPROVAL OF MINUTES The official vote by the Committee to accept or amend the minutes of previous meetings. 5.1. Approval of draft minutes from the previous regular meeting Fairgrounds Advisory Committee - Nov 20 2025 - Minutes - Pdf (Page 9 - 10) 6. AGENDA ITEMS Items for discussion or decision by the Committee. During discussion, Committee members may ask staff questions, and public comments are allowed except during motions. 6.1. 2026 Work Plan Review & FAC Extension - Discussion Fairgrounds Advisory Committee Workplan 2026 Final (Page 11 - 18) 6.2. Staff Requests the Chair to form a two-member Golf Course Subcommittee to work with staff 7. COMMITTEE MEMBER REPORTS Committee members and subcommittees to present reports on items of general interest or the status of Committee projects. Brief questions for clarification may be asked and answered, and the Committee may request that items be added to a future agenda. However, except in certain circumstances, the Brown Act restricts any further discussion or action by the Committee. 7.1.  Sub Committee Report-  Site Analysis (Karen & Hal)  Capital Campaign & Outreach (Bill &Hal)  Budget & Infrastructure Projection (Shane & Bill)  Site Development Plan (David & Karen) 8. ADJOURNMENT Page 3 of 18  Item #3.1. From: Douglas Allan Date: Mon, Jan 19, 2026 at 4:00 PM Subject: Calistoga Fairgrounds update from Doug & Lana To: Lana Richardson Friends and Neighbors, I wanted to share some thoughts and a few concrete calls to action that we can all take to help ensure that the fairgrounds planning process progresses on an upward trajectory. As you may know, the city formed a Fairgrounds Committee that has been meeting to discuss how to move forward with the property. In my opinion, the committee could use some input from the community to help guide their process and direction. Having this committee formed is a meaningful step forward and creates a real opportunity for thoughtful planning if the committee is empowered to do its work fully. That said, the committee currently has a 12-month sunset provision in place which expires in March. Given the complexity and importance of this property, many of us believe that this self-imposed timeline is unnecessarily restrictive. A project of this scale deserves adequate time for due diligence, public input, and careful evaluation. One immediate action we can support is requesting that this committee be re-approved and that the sunset provision be removed so the committee can operate without an artificial deadline. Equally important is how the committee approaches its work. To that end, there are four specific actions we could encourage at this present stage: 1. Move from words to visuals Written descriptions alone make it difficult to understand what is being proposed. Diagrams, conceptual site plans, graphics, and other visual tools would allow the community to better engage with what the fairgrounds could actually become. We should ask that the committee recommend that we commission some visual aids to support the discussion. 2. Study the property in meaningful sub-areas Rather than treating the fairgrounds as one monolithic parcel, the committee should examine individual components such as 5- or 10-acre segments, the racetrack area, or different configurations of the golf course. This kind of granular thinking encourages creativity and more realistic planning. Page 4 of 18  Item #3.1. 3. Introduce reasonable ballpark costs We are not asking for final budgets or precise estimates. However, basic context such as cost per square foot, cost per acre, or demolition cost ranges would allow the community to evaluate ideas within a financial framework and compare alternatives more thoughtfully. 4. Assign clear leadership for public involvement Public input is central to the committee’s purpose, yet responsibility for coordinating community engagement has not been clearly assigned. Designating a committee member to lead this effort would help ensure consistent opportunities for input, such as reviewing evolving conceptual drawings, incorporating local knowledge about infrastructure, and gathering feedback on traffic and circulation. City staff and volunteers can support this work, but leadership should reside with the committee as part of its role linking the Council and the community. If you share these goals, I encourage you to respectfully reach out to the two City Council liaisons and Fairgrounds Committee members to voice your support for ideas like the above. Hearing from engaged community members helps empower them to take a more active and comprehensive approach. There is power in numbers so please take a few minutes to take action, even if it is simply forwarding this email to the respective official's email addresses listed below. Your opinion matters. This is a rare opportunity to shape a public space that will serve Calistoga for generations. A careful, transparent, and inclusive planning process is the best way to get there. Thank you for staying engaged and lending your voice. Lisa Gift, Councilmember, lgift@calistogaca.gov Donald Williams, Mayor, dwilliams@calistogaca.gov No public email addresses are available for the committee so in lieu of that, here is a list of the members along with the email for the fairground's director to whom emails can be sent to be forwarded to the committee. Sheli Wright, Fairgrounds Revitalization Director, swright@calistogaca.gov Shane Pavitt, Chair Karen Jensen, Co-Chair Page 5 of 18  Item #3.1. David Gates, Member William Squire, Member Hal Taylor, Member Thank you, Douglas Allan & Lana Richardson Edward Shenk Public Comment CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Fair Advisory Committee, I would like to follow up on comments supporting the restoration of the nine hole golf course provided at your meeting on November 20th. The course would be a tremendous asset to the community as it is accessible by being in the center of the city. Young people could play as well as all members of the community. It could be used by the Calistoga High School golf team for practice. It would be a nice option for tourists as well as golfers in the Napa Valley. I believe it would be a valuable economic driver if marketed well. As I mentioned in my public comments, the course would be the third in the valley and was a fun course to play. It also was highly ranked in the community survey for future uses of the fairgrounds, In summary, I believe the course will be a benefit to the city and visitors. Thank you for your consideration of my support for the Mt. St. Helena 9 hole golf course. Sincerely, Ed Shenk Sent from my iPhone Page 6 of 18  Item #3.1. Thank you, committee members, for considering the potential value of the fairgrounds to residents and visitors alike. My name is John Gleazer. I’ve been a resident of Calistoga for twenty years. You, no doubt, have heard a variety of suggestions for the fairgrounds. But, consider the question: what is the potential value of Open Green Space to ALL our residents, particularly for working families in the surrounding neighborhoods? Are they to be denied access to a large area, as when, in the past, the golf course was fenced off and inaccessible to all but a handful of golfers? To deny access to all Calistogans who live nearby is a missed opportunity to benefit all residents. Consider the possibilities for the area that was formally occupied by a golf course. Consider the immense benefits to be enjoyed by all in our community if this area were a large public park. And note that we are in a town with a growing population. Consider…. • A park that encourages physical activity through playgrounds, recreational fields, and walking paths, aspects that promote physical health and enabling many social activities. • Consider a river walk from Heather Oaks to the public pool, the Boys and Girls Club, to Logvy park, to schools and beyond. There’s also room for a wide walkway parallel to Grant Street, safely away from traffic. • There can be access to green spaces with benches along wide walkways and picnic tables for social gatherings. Such open spaces offer a calming environment for relaxation and relief from the stresses of everyday life. • Such a large, conveniently located, central space means there’s room for a large dog park and a more accessible community garden, for fitness equipment along walkways, perhaps a perimeter running track, and, in the interior, a large grassy area for sports or summer performances. Page 7 of 18  Item #3.1. • A large, tree-filled natural park reduces the so-called "urban heat island effect" by lowering surface temperatures and offering shade and providing relief from summer heat. • A central park can also enhance our city’s attractiveness to tourists, and the RV park visitors in particular. It can boost nearby property values, and stimulate local economic activities in other areas of the fairgrounds. • By providing these healthy social and environmental benefits, a Calistoga Central Park can increase the overall resilience of Calistoga to increased population density and climate extremes. We know there are some with sentimental feelings for the return of a golf course, but restricting such a large area to a handful of golfers is a bit unfair, considering all the potential benefits that a creative, imaginative park plan can bring. And, everyone knows, there already is a fine golf course just twenty minutes down the road in Yountville. But here you have an opportunity now to advance a plan with far greater value for the ENTIRE Calistoga community. Thank you. John Gleazer Calistoga Page 8 of 18  Item #5.1. MEETING MINUTES Fairgrounds Advisory Committee | Thursday, November 20, 2025 | 3:00 PM 1307 Washington Street, Calistoga, CA 94515 1. CALL TO ORDER 2. ROLL CALL Chair Pavitt called the regular session to order at 3:00pm. MEMBERS PRESENT: Chair Pavitt- Present Vice Chair Jensen- Present Member Gates- Present Member Squire- Present Member Taylor- Present MEMBERS ABSENT: None CITY COUNCIL & Mayor Williams - Present STAFF PRESENT: Councilmember Gift- Present Fairgrounds Director Wright- Present Deputy City Manager Stepp- Present 3. PUBLIC COMMENTS There was public comment by: Ed Shank, Cindy Yant, Lana Richardson, Emily Bucchianeri and Tim Riley. 4. APPROVAL OF MINUTES 4.1. Approval of draft minutes from the previous regular meeting Motion by Committee Member Squire and seconded by Committee Member Taylor to approve the minutes as presented. Motion Carried AYES: Committee Member Gates, Committee Member Jensen, Committee Member Pavitt, Committee Member Squire, and Committee Member Taylor NOES: None ABSTAIN: None ABSENT: None 5. AGENDA ITEMS Minutes Page 1 of 2 Page 9 of 18  Item #5.1. Fairgrounds Advisory Committee November 20, 2025 5.1. FM3 Research & Survey presentation of the Community Survey of the Calistoga Fairgrounds Property The presentation was delivered by Lucia Del Puppo from FM3 and Director Wright. The committee discussed this item and asked clarifying questions. 5.2. Fairgrounds Advisory Committee Subcommittee Appointments 1. Site Analysis - Karen Jensen and Hal Taylor 2. Capital Campaign & Outreach - Bill Squire and Hal Taylor 3. Budget & Infrastructure Projection - Bill Squire and Shane Pavitt 4. Site Development Plan - Karen Jensen and David Gates This item was discussed by the committee and there was public comment by Tim Riley, Steve Pinksy, Janet Squire, Donna Higgins, Charlotte Williams, Dennis McVey, Cindy Yank. Motion by Committee Member Jensen and seconded by Committee Member Taylor to approve the subcommittee appointments as presented. Motion Carried AYES: Committee Member Gates, Committee Member Jensen, Committee Member Pavitt, Committee Member Squire, and Committee Member Taylor NOES: None ABSTAIN: None ABSENT: None 6. COMMITTEE MEMBER REPORTS- none 7. ADJOURNMENT Chair Pavitt adjourned the meeting at 4:19pm. Minutes Page 2 of 2 Page 10 of 18  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The Fairgrounds Advisory Committee (FAC) will be the guide in developing a Fairgrounds Master Plan. DESCRIPTION: Work collaboratively with City staff through the FAC Subcommittees (Site Analysis; Budget & Infrastructure; Fundraising & Outreach; and Site Development) to develop a Master Plan that reflects local needs and aligns with City Council priorities. RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA BENEFICIAL IMPACTS [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Provides a well-founded planning foundation by • Dedicated staff time and expertise to • City Council None • Provide feedback and progress at ensuring the Master Plan is informed by accurate provide administrative support, direction to assist during monthly reports at historical records, current operational realities, and coordinate the FAC’s work, manage with the planning committee meetings and Council authentic patterns of community use. communications, and guide the and development meetings (as requested) development, release, and evaluation of • Strengthens community confidence through open, of the fairground • Completed plan to be presented the Master Plan RFP and consultant transparent outreach that invites meaningful public in order to to the Council and public. selection process. participation and reflects the needs and aspirations support of local residents. • Cross-departmental collaboration community values • Clarifies long-term priorities and investment needs involving Planning, Public Works, and assist in Finance, Parks & Recreation, and other making the for the Fairgrounds, aligning future improvements relevant City divisions to ensure Page 11 of 18 with insights from the FM3 Survey and supporting grounds operational data, infrastructure City Council goals related to revitalization, economic financially assessments, and policy considerations development, and high-quality community-serving are fully integrated into the planning sustainable. public space. effort. • Enhances long-term stewardship of the Fairgrounds • Partnerships with external organizations by creating a clear roadmap for maintenance, and community groups, including local upgrades, and operational sustainability. nonprofits, businesses, event • Improves coordination among partner organizers, neighborhood associations, organizations—such as event producers, nonprofits, and other City commissions, to contribute insight, outreach capacity, youth programs, and local businesses—by and specialized knowledge. establishing shared expectations and a unified vision for the site. • Financial resources of approximately • Supports stronger fiscal decision-making through $100,000–$500,000 from the General better forecasting of revenue opportunities, cost Fund to contract with a potential Sponsorship/Grant Consultant and a efficiencies, and potential funding sources, including Master Plan Consultant who will grants, partnerships, and philanthropic contributions. collaborate with City staff and FAC • Promotes equitable access to community amenities subcommittees throughout the by identifying opportunities to broaden public use, planning, analysis, and community remove barriers, and ensure the Fairgrounds serve a engagement process. Item #6.1.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals diverse cross-section of residents. • Technical expertise in environmental • Encourages environmentally responsible site sustainability to support analysis of improvements through consideration of energy energy efficiency, water conservation, efficiency, water conservation, climate resiliency, and climate resiliency, and ecological design sustainable design principles. strategies. • Creates a framework that attracts future • Specialized economic and fiscal analysis investment by clearly articulating the long-term support to evaluate long-term funding value, potential, and economic return of revitalizing needs, revenue opportunities, cost the Fairgrounds. efficiencies, and potential investment or grant pathways. • Provides a basis for phased implementation that allows the City to pursue high-impact early actions • Legal and contractual support to ensure while planning for more significant long-term procurement, consultant contracting, improvements. and partnership agreements comply with City policy and state requirements. • Public space and site-design expertise to help evaluate opportunities for improved accessibility, safety, usability, and community-serving amenities Page 12 of 18 across the Fairgrounds. PROPOSED TIMELINE ACTION ITEMS / TASKS / PROJECTS January - March April - June July - September October - December The timeline is 2026 The timeline is 2026 to The timeline is 2026 to conclusion of 1. 1. Collaborate with City staff in the review and selection of • Upon Council Direction, City conclusion of plan approved Consultants (Sponsorship/Grant Consultant and Master Plan plan approved by Council staff prepares and issues by Council Consultant), including evaluating proposals, participating in Request for Proposals (RFPs) interviews, and ensuring the selected firm(s) aligns with for a Sponsorship Consultant community priorities and Council direction. and Master Plan consultant, 2. 2. Engage through FAC Subcommittees to partner with staff ensuring the scope reflects and the consultant team on detailed action items, project City Council priorities, components, research tasks, and thematic areas that form operational needs, and the structure of the Master Plan. anticipated community engagement requirements. 3. 3. Identify key information, messages, and content for community outreach, and work with staff to develop clear, • The FAC Chair appoints two accessible materials in both English and Spanish that support committee members to serve inclusive and transparent public engagement. on the consultant RFP Review Team, participating in 4. 4. Participate in regular working sessions with consultants proposal scoring, interviews, and City staff to review findings, discuss design concepts, and final selection assess feasibility, and monitor progress throughout the discussions. planning process. Item #6.1.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals 5. 5. Deliberate on emerging recommendations at FAC • FAC Subcommittees convene committee meetings and work toward consensus on well- with staff to clarify goals, supported guidance and final recommendations to present define focus areas, and to the City Council. identify the information and 6. 6. Develop a structured committee community engagement data sets each group will schedule (listening sessions, pop-up events, stakeholder contribute to the planning interviews) to ensure outreach occurs early, consistently, process. and across diverse groups. • RFP Review Team evaluates 7. Monitor alignment with the FM3 Survey insights and consultant submissions, Council priorities by conducting periodic check-ins to ensure conducts interviews, and plan concepts remain grounded in verified community recommends a preferred preferences and policy direction. consultant for Council consideration. 8. Identify potential grant and funding opportunities during the planning phase so the Master Plan can include realistic • Subcommittees organize and implementation pathways supported by external resources. compile historical information, previous 9. Document operational and historical insights gathered outreach results, survey data, from long-time users, staff, and local organizations to and site assessments to support a more accurate understanding of how the prepare a foundational Fairgrounds has functioned and evolved over time. Page 13 of 18 knowledge base for the 10. Evaluate equity and accessibility considerations— incoming consultant. including ADA access, language access, youth-serving space, and cost-barrier reduction—so recommendations are • Staff and Subcommittees inclusive and community-serving. coordinate on early outreach planning, identifying key 11. Incorporate environmental sustainability review steps stakeholder groups and such as assessing water and energy use, exploring green shaping preliminary infrastructure, and identifying climate resilience strategies messaging for bilingual relevant to the site. materials. 7. • Consultant onboarding and project kickoff meetings occur with City staff, FAC, and Subcommittees to establish communication protocols, project milestones, and expectations for deliverables. • Subcommittees work directly with the consultant team to share historical insights, prior community feedback, maps, and operational details that Item #6.1.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals will inform baseline conditions and early planning assumptions. • Collaborative development of the Master Plan framework begins, focusing on defining project phases, community engagement strategies, initial site concepts, and priority issue areas. Page 14 of 18 Item #6.1.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and the Capital Campaign & Outreach Subcommittee will conduct a comprehensive analysis of available grants and alternative funding mechanisms to secure additional financial resources. They will also provide outreach and continue to gather feedback from the community. DESCRIPTION: Research grant opportunities and alternative funding mechanisms that could support the community in the financial impact of the fairgrounds design plan, including working with a Sponsorship/Grant consultant on campaign goals. RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA BENEFICIAL IMPACTS [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Identifying grants and alternative funding mechanisms can • Member time to work with •Yes, City Council direction for None at this time •Reporting to city staff and council about help secure additional financial support, reducing the staff and consultant on the committee to assist with grant progress burden on local taxpayers and the General Fund funding for infrastructure and grants • Secured funding from a grant or other • Diversified funding sources can support ongoing support needs for the master sources maintenance and future development, helping to create a plan. self-sustaining Fairgrounds that continues to generate •Staff time dedicated to economic and community benefits. reviewing initial grant • Strengthens community trust and transparency by requirements and guiding the keeping residents informed about Fairgrounds activities, application process. progress, and upcoming needs. •Staff time allocated to • Encourages greater public engagement, resulting in finalizing and submitting the more accurate feedback and broader community grant application. Page 15 of 18 ownership of Fairgrounds revitalization efforts. • Staff time invested in • Helps identify emerging needs, concerns, and researching and implementing opportunities early, allowing staff and City leadership to items that may increase the make better-informed decisions. potential for receiving a grant. • Builds long-term support for Fairgrounds initiatives, • A sponsorship consultant or including future funding, partnerships, and public grant writer may be needed participation. depending on the complexity • Ensures the Fairgrounds remains aligned with and level of need identified. community priorities, improving the relevance and success of programs, events, and capital projects. PROPOSED TIMELINE ACTION ITEMS / TASKS / PROJECTS January - March April - June July - September October - December • Members to research & present any findings at each The timeline is 2026 The timeline is 2026 to The timeline is 2026 to conclusion of committee meeting conclusion of plan approved plan approved by Council • If a suitable grant or sponsorship opportunity is by Council identified, determine committee members' interest in contributing to the proposal and assign tasks accordingly. • Provide outreach and compile feedback from the community including the Calistoga Business community regarding any insights they wish to share with the FAC, staff Item #6.1. or the master plan consultant. • Other duties as needed  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: Identify and evaluate Fairgrounds infrastructure projects that have the potential to generate sustainable revenue. Identify budget and Cost projection of area needs identified in the master plan as needed. DESCRIPTION: The FAC and the Budget & Infrastructure Sub Committee will assist in the efforts to identify and recommend Fairgrounds infrastructure projects that reduce reliance on General Fund subsidies while enhancing community assets and supporting long-term financial stability. RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA BENEFICIAL IMPACTS [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Identifying projects that reduce reliance on General • Dedicated member and staff •Yes, City Council direction None at this time •Reporting to city staff and council about progress Fund subsidies will help create a more self-sustaining time for reviewing and assessing •To help advise on long-term at FAC meetings and potentially City Council financial model. viable proposals internally, projects Meetings • Infrastructure improvements will enhance the ensuring they align with the City's goals and funding Fairgrounds as a valuable resource for residents, considerations. visitors, and event organizers. • Dedicated staff & member time • Strategic recommendations may uncover new to engage with relevant revenue streams, such as expanded event hosting departments, committees, and capabilities or facility upgrades that attract more external partners to refine the users. scope of the feasibility study. • • Dedicated member and staff time to create and distribute any Page 16 of 18 RFP and prepare selected proposals for presentation to the City Council • PROPOSED TIMELINE ACTION ITEMS / TASKS / PROJECTS January - March April - June July - September October - December • Conduct research by reviewing similar projects or studies The timeline is 2026 The timeline is 2026 to The timeline is 2026 to conclusion of plan from other cities and gathering input from community conclusion of plan approved by approved by Council stakeholders on infrastructure priorities and cost Council development. • Utilize the results of previously conducted surveys or work to guide the consultant focus by summarizing community priorities. • Members to research & present any findings at committee meetings. • Determine which projects could be a valuable resource for residents, visitors, and event organizers and which are viable for the City; and assist in working with the consultant and staff for where these may best fit in the Item #6.1. master plan • Other duties as needed.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and Site Analysis Sub Committee will work to review the fairgrounds site and provide history and analysis of the area and its infrastructure and ground areas. DESCRIPTION: Members will collect and organize site documents and descriptions to evaluate existing conditions and identify infrastructure and terrain improvements needed to inform the master plan. RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA BENEFICIAL IMPACTS [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] •Yes, City Council direction for None at this time • Member time to pull history, •Reporting to city staff and council about · Provides a clear and accurate understanding of existing Fairgrounds conditions, ensuring decisions in the master plan plans and compile documents the committee to assist with progress. are based on reliable, comprehensive information. in order to support needs for grants · Identifies gaps, deficiencies, and opportunities early, the master plan. allowing for strategic planning and prioritization of infrastructure improvements. · Supports efficient use of resources by clarifying what can be reused, upgraded, or newly developed. · Enhances long-term planning by documenting terrain features that influence layout, accessibility, and potential land-use options. · Improves coordination among staff, consultants, and committee members by creating a shared reference set of site documents and descriptions. Page 17 of 18 PROPOSED TIMELINE ACTION ITEMS / TASKS / PROJECTS January - March April - June July - September October - December • Access to existing site maps, utility plans, and The timeline is 2026 The timeline is 2026 The timeline is 2026 to The timeline is 2026 to conclusion of historical infrastructure documents conclusion of plan approved plan approved by Council • Staff support to locate, retrieve, and clarify by Council technical site information • Coordination with Public Works, Planning, and Facilities teams • GIS data or mapping software (if available) • Consultant support (engineering, planning, or architectural) as needed for analysis • Time allocated for committee review, document organization, and synthesis • Secure digital storage or shared drive for compiling and managing documents • Compile site data and provide insights they uncover and share with the FAC, staff or the master plan consultant. • Other duties as needed Item #6.1.  City of Calistoga | Fairgrounds Advisory Committee | 2026 Workplan Goals GOAL: The FAC and Site Development Plan Sub Committee will work with staff and the consultant to put together the master plan and present this plan(s) to the City Council. DESCRIPTION: Members will gather information and consider the work from the survey, other committees and fiscal suitability in guiding and producing the master plan and/or plan options. RESOURCES NEEDED MANDATED Policy Change MEASUREMENT CRITERIA BENEFICIAL IMPACTS [# of staff hours, funding, research] [state, local, city council] (requires city council) [reporting, data, feedback] • Member time to work with •Yes, City Council direction None at this time •Reporting to city staff and council about · Ensures the master plan is informed by comprehensive data, community input, and fiscal realities, resulting in well-grounded staff and consultant to put progress and achievable recommendations. together one or more master · Promotes alignment across committees and stakeholder plan(s); or plan options, to groups by integrating survey results and prior work into a present to the public and City unified planning approach. Council. · Improves the credibility and effectiveness of the master plan • by basing decisions on validated community priorities and financial feasibility. · Helps identify realistic plan options that balance community desires with long-term operational and budget considerations. · Strengthens strategic decision-making by consolidating diverse perspectives and information into clear, actionable guidance for the Fairgrounds’ future. Page 18 of 18 PROPOSED TIMELINE ACTION ITEMS / TASKS / PROJECTS January - March April - June July - September October - December The timeline is 2026 The timeline is 2026 The timeline is 2026 to The timeline is 2026 to conclusion of · Review and summarize key findings from the statistically conclusion of plan approved plan approved by Council valid survey. by Council · Compile relevant reports, recommendations, and notes from other committees or advisory groups. · Evaluate fiscal data, including operating costs, revenue potential, and capital improvement estimates. · Identify areas where survey feedback and committee recommendations align or conflict. · Prioritize needs and opportunities based on community input, feasibility, and financial sustainability. · Develop initial planning scenarios or options for committee discussion. • · Refine plan elements or options based on additional input and feasibility considerations. · Present findings and proposed options to staff, consultants, Item #6.1. and City leadership for feedback.