LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MINUTES - FIN Thursday, January 8, 2015, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER The meeting was called to order by Chair Mike Buzan at 6:36 p.m. II. ROLL CALL Present: Chair Carolee Dewars, Secretary Michael Buzan, and Vice Chair Julie Anne Hill Matthew Warner has resigned from the Board of Trustees. Also present were Library Director David Zavortink, Assistant Library Director Linda Swenton and Library Support Assistant Diane Skinner. III. EXPENDITURES APPROVAL The expenditures for November 2014 were approved. IV. APPROVAL OF MINUTES A. The approval of the meeting minutes of December 4, 2014. Move this item to the February meeting. V. COMMITTEE & LIBRARY AFFILIATE REPORTS The Friends & Foundation elected new officers: President: Rae Hansen; Secretary: Lynnette Fazio; Treasurer: Marcia Kraft. Julie helped box books after the recent book sale. The Second Story Gallery Society finalized the schedule of artists for 2015. The policy committee did not meet. VI. COMMUNICATIONS RECEIVED A request for posting a sign outside the library was received. That request was denied but David did allow it to be placed near the library parking lot across the street. He doesn't want to start a practice of posting signs on the property. David passed out the new storytime schedule and noted that there was a complaint received about the baby storytime changes. There is a need for volunteers for foreign language storytimes. Matthew submitted an email right before the meeting announcing his resignation from the Board effective immediately. Brian Christopher submitted his letter of resignation in December. Page 1 VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS A. Trustees The spiderwebs in the south entrance were mentioned. The Board discussed the new agenda format and decided that Unfinished Business can be eliminated. B. Staff Nothing discussed IX. LIBRARY DIRECTOR'S REPORT As noted in handout. There is talk of the IT Department setting up a schedule for replacing computers on a regular basis. XI. ACTION ITEMS A. ELECTION OF OFFICERS DETAILS: Fill positions of Chair, Vice Chair and Secretary for 2015. Appoint committee members for Policy, Personnel, Advocacy and Finance committees. The Board filled the positions as follows: Chair: Carolee Dewars Vice Chair: Julie Hill Secretary: Mike Buzan Mike then turned the meeting over to the new Chair, Carolee. The committee positions were discussed and filled as follows: Policy: Mike Buzan, Julie Hill Personnel: Mike Buzan, new Trustee Finance: Carolee Dewars, new Trustee Advocacy: Julie Hill, Mike Buzan, new Trustee Liaison to FFCL: Carolee Dewars This was approved. B. SURPLUS LIBRARY PROPERTY POLICY (LIB-5) DETAILS: First reading of Policy Committee revisions. RECOMMENDED ACTION: Review and refer back to Policy Committee or to second reading. Discussed and will go back to policy committee for recommended changes. This was continued. C. SURPLUS LIBRARY MATERIALS POLICY (LIB-4) DETAILS: First reading of Policy Committee revisions. RECOMMENDED ACTION: Review and refer back to Policy Committee or to second reading. Discussed and will go back to policy committee for recommended changes. This was continued. Page 2 D. TRUSTEE GOALS RECOMMENDED ACTION: Establish goals. DETAILS: Discussion of possible Trustee goals for 2015. RECOMMENDED ACTION: Establish goals. The Trustee goals for 2015 were chosen: 1. Board retreat for strategic planning 2. Review and revise Trustee Task List. 3. Educate Trustees on library staff and operations This was approved. E. SCHEDULING DETAILS: Determine dates for regular Board of Trustee meetings for the year and choose potential retreat date. RECOMMENDED ACTION: Set the draft calendar. The Board tentatively set March 7 for the retreat. Tentative dates for the Board of Trustee meetings are: Feb. 5; March 5; April 2; May 7 and June 4. F. TRUSTEE CANDIDATE INTERVIEWS DETAILS: There are vacancies for a five-year term and a four-year term with a deadline of January 22 for applications. These are likely to be filled in time for the February meeting. RECOMMENDED ACTION: Schedule dates for interviews. Carolee, Linda Swenton and the council liaison will conduct the Trustee interviews before January 30. G. ADVOCACY AT COUNCIL PLANNING CONFERENCE DETAILS: Council meets on January 16 and 17 at the school district headquarters. Draft agenda attached. RECOMMENDED ACTION: Finalize the Trustees' plan for advocacy. Julie will put together some information about the Trustees and a brochure will be created to hand out at the planning conference. XI. PUBLIC COMMENT None XII. NEXT MEETING A. DATE: February 5, 2015 B. TOPICS: XIII. ADJOURNMENT The meeting was adjourned at 7:38 p.m. Page 3 NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Review library policies *Board retreat for strtegic planning *Review and revise Trustee Task List Page 4