LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, June 9, 2016, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Jennifer Colbert, Secretary Laura Felter, Vice Chair Shawn High and Chair Julie Anne Hill Excused: Carolee Dewars Also present were Youth Services Librarian Ellen Miles, City Administrator Pete Capell, Council Liaison Bonnie Carter and Library Support Assistant Diane Skinner. Guest attending: Donna Roberge III. EXPENDITURES APPROVAL A. The approval of the expenditures for May 2016 Exp vs Budget Summary May 2016.pdf The expenditures were approved. IV. APPROVAL OF MINUTES A. The approval of the minutes for May 5, 2016 Library Board Minutes 050516 DRAFT.pdf The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Nothing to report. B. Policy Nothing to report. Page 1  C. SSGS Donna noted that Barb Baldus sent out a very nice email with all the past artists of the gallery listed. D. FFCL Julie didn't make it to the meeting but talked to Marcia and found out that there are some potential new members with great credentials. Coming up are the Burgerville fund raisers on June 20th and 28th and the Give More 24 on Sept. 22. There has been a lot of interest in the new shelves set up in the library for book sales. The last book sale was well attended. VI. COMMUNICATIONS RECEIVED Laura is sending an electronic thank you to various people who helped with the Director interview process. VII. PUBLIC COMMENT ON AGENDA ITEMS There was no public comment. VIII. NON-AGENDA ITEMS A. Trustees Nothing reported. B. Staff Nothing reported. IX. LIBRARY DIRECTOR'S REPORT A. The report will be discussed. Ellen discussed the report. Pete noted that Ellen is doing a great job doing extra work and the staff is working hard and pulling together during the interim. X. AGENDA ITEMS Page 2  A. LIBRARY DIRECTOR SEARCH DETAILS: An update on the recruitment process for a new library director. Pete was extremely pleased with the Director interview day. At 8 am the Department Heads met with the four applicants. Afterwards, Matt McBride and Pete took them on a city tour and then Ellen took them on a tour of the library. The library staff met with the applicants and others involved with the process, including the Mayor, over lunch. Barb Baldus, Ellen Miles, Jennifer Gorsuch, Laura Felter, Jen Colbert and Pete Capell then interviewed the applicants and felt they were all good but 2 rose to the top. The applicants included Molly Gunderson, Justin Keeler, Sara Booth and Connie Urquhart. Pete noted that Jennifer Gorsuch does a great job with the interview process and the partnership between the city and the library board is great. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS There was no public comment. XII. NEXT MEETING A. Date: To be discussed. The Board discussed having a welcome reception or something for the new Director. The date for this will be determined later. They also discussed the need for nametags and Diane was asked to coordinate that with Leisha. XIII. EXECUTIVE SESSION The Board moved to an executive session at 7:01 pm. The Board reconvened to the regular session at 7:20 p.m. Jen made a motion to extend the offer of Library Director to Connie Urquhart and If Connie does not accept she recommended they offer the position to Sarah Booth. Shawn seconded the motion and the motion was approved. Pete will call Connie and discuss the details of the job offer. XIV. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3