Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, January 5, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:02 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 1/5/2021 - Minutes 1. Section 733.22 Of The Ohio Revised Code Authorize Board of Control approval of all professional service purchases greater than $5,000.00 but not greater than $25,000.00, and all material, equipment, supply or general service purchases greater than $5,000.00 but not greater than $50,000.00 through the use of the City’s financial management system (New World Systems-Logos.Net) during the 2021 calendar year. Discussion: Per Director Highman, this authorization is tied to the Ohio Revised Code provision, not a city codified ordinance. This approves the eligible purchase via New World. Motion: Mayor Bernabei made a motion to approve the above referenced information. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 244/2020 Enter into a contract amendment with Jefferson Health Plan which provides a premium reduction in the estimated annual cost for Stop Loss Insurance coverage. The estimated annual cost will be reduced from $634,087.41 to $607,908.04. This amendment will also extend the contract term, resulting in a new expiration date of January 31, 2025. Discussion: Per Katie Wise, the original contract was set to expire on January 31, 2022. Per Director Perry, by choosing the contract extension to January 31, 2025, the City was able to receive this reduced rate. This is the best rate that the City has receive in a while. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 244/2020 Enter into a one (1) year contract with Hylant Administrative Services, LLC for a total annual premium in the amount of $261,720.00 for Liability, Auto Physical Damage and Malicious Acts Insurance Coverage for 2021. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance TBD  Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance TBD Ordinance 16/2021 Enter into Change Order No. 3 & Final with S.E.T., Inc. in the amount of $17,047.17 for the Fawcett Ct. NW Drainage Project, GP 1300 due to unforeseen subsurface utilities which required repairs and realignment, resulting in a new contract amount of $206,443.50. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance TBD Ordinance 15/2021 Enter into Change Order No. 2 & Final with HM Miller Construction Company in the amount of $26,671.55 for the 4th St. SW Sewer Relocations Project, GP1303, due to installation of temporary fence and change to reinforced concrete pavement, resulting in a new contract amount of $152,115.55. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance TBD Ordinance 17/2021 Enter into Change Order No. 2 & Final with First Choice Electrical Solutions, LLC in the amount of $6,317.76 for the East Tusc. EV Charging Station Project, GP1316 in order to avoid gas lines and the addition of sidewalk, resulting in a new contract amount of $40,417.76. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 49/2019 Enter into Change Order No. 1 & Final with Thrasher Group, Inc. for a cost reduction in the amount of $4,342.50 for the Water Dept. Back Shop Site Master Plan, in order to close out the project, resulting in a new contract amount of $22,962.50. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:07 AM Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:07 AM