Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, March 9, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:05 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 3/9/2021 - Minutes 1. Ordinance 193/2019 Enter into Change Order No. 3 with WSP USA, Inc. in order to change the date of substantial completion for the Professional Planning and Design Services for the Neighborhood Development Master Plan and Redevelopment Strategy from February 1, 2021 to May 24, 2021 as a result of setbacks and delays due to COVID-19. There will be no additional cost to the City. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Codified Ordinance 107.07 Award and enter into contract with American Demolition, Inc. for the sale of scrap metal no longer needed for municipal purposes for $188.79 per ton for miscellaneous scrap for the Collection Systems Department and Service Center. Discussion: Mayor Bernabei asked if this was a good price for the sale of scrap. Katie Wise indicated that the price on a bid for the sale of scrap that was completed last spring was $85.00 per ton. Director Highman added that American Demolition will remove and sort the scrap before taking it to be sold. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 43/2021 Enter into Change Order No. 1 with IBI Group U.S., Inc. in the amount of $83,956.00 for the design engineering services on the Colonial Blvd. Reconstruction Project, Phase 1, GP 1206, due to the extension of project limits and design for additional water main work, resulting in a new contract amount of $383,382.00. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 244/2020 Award and enter into contract with Noble Environmental Specialty Services, LLC for the Sugar Creek Water Treatment Plant Lagoon Cleanout, Removal and Disposal of Sludge in the amount of $81.30 per ton for  Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 244/2020 Award and enter into contract with Noble Environmental Specialty Services, LLC for the Sugar Creek Water Treatment Plant Lagoon Cleanout, Removal and Disposal of Sludge in the amount of $81.30 per ton for Complete Sludge Removal; $3,242.50 per Lagoon for Mobilization and $56.00 per ton for landfill disposal cost. Discussion: Mayor Bernabei asked if these were the concrete lined lagoons. Director Highman confirmed that they are and this contract is for the removal of the waste from those lagoons. The total cost for the contract is approximated to be $31,389.00. Director Highman added that the bid prices from the six vendors were a bit all over the place. The permit renewal for these lagoons is currently in process, which will include the new lagoon house that will be built. Motion: Director Highman made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:09 AM