Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Tuesday, April 13, 2021 at 10:30 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 10:33 AM. Director of Public Safety Andrea Perry and Director of Public Service John Highman were present. Board Secretary Katie Wise was also present. Visitor present was Director Rollin Seward from the Department of Development. The following items were for review/approval by the Board of Control: 4/13/2021 - Minutes 1. Ordinance 87/2020 Enter into contract with JR Coleman Family Services dba JRC utilizing CDBG funds pursuant to the CARES Act in the amount of $142,000.00 for COVID related physical adaptations to the JRC Campus with the installation of automatic doors, over 300 hands free lights and a new HVAC system to improve air quality. Discussion: Mayor Bernabei asked if these items will be paid for with the funds that were adjusted in order to provide immediate funding. Director Seward indicated that was correct. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinances 47/2020 And 157/2020 Enter into various contracts utilizing CDBG funds as follows: a. En-Rich-Ment - $50,000.00 for youth summer programming. b. Tom Tod Ideas - $25,000.00 for youth summer camps. c. Tiqvah Hands of Hope - $25,000.00 for youth summer programming. d. Malone University - $30,000.00 for a volleyball sports program. e. Beacon Charitable Pharmacy - $30,000.00 to run its low-cost prescription program. Discussion: Mayor Bernabei asked if all of the information stated for these contracts are the same details and funding amount that had been reviewed previously. Director Seward confirmed that everything listed is the same as previously discussed. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 2/2020 Enter into Change Order No. 2 with Northstar Asphalt, Inc. in the amount of $487,823.17 for the 2020 Paving Program, GP 1329 due to resurfacing of additional streets, base work discovered after milling and additional concrete work, resulting in a new contract amount of $3,368,403.12. Discussion: Director Highman stated that the expenditures for this change order are also authorized per the language stated under the 2021 Capital Ordinance No. 58/2021. Director Highman also mentioned that the finalized contract price for the 2020 Paving Program was less than the expected Engineer’s estimate at the time. This change order amount brings the project total up to near the original anticipated estimate. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded.  the language stated under the 2021 Capital Ordinance No. 58/2021. Director Highman also mentioned that the finalized contract price for the 2020 Paving Program was less than the expected Engineer’s estimate at the time. This change order amount brings the project total up to near the original anticipated estimate. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 75/2021 Enter into a professional services contract with Wi-Fiber, LLC in an amount not to exceed $120,000.00 for the year, or $10,000.00 per month, for the monthly cloud storage fees for the Connect ‘n Protect platform cameras and sensors. Discussion: Per Director Perry, this is a separate contract with Wi-Fiber from the few that have been approved by the Board of Control recently. This contract was approved at the last Council meeting. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 58/2021 Enter into contract with Hi-Vac Corporation, in the amount of $352,500.00 for the purchase of an Aquatech Catch Basin Cleaner/Sewer Vacuum Truck for the Street Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. 2021 Auto Glass Contract Enter into a one-year contract, with the option of a 30 day extension at the sole discretion of the City of Canton, with Classic Auto Glass, Inc. for an amount not to exceed $24,999.99 for the replacement of auto glass in City vehicles as needed. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 104/2018 Enter into Change Order No. 1 & Final with Arcadis, U.S., Inc. for a cost reduction in the amount of $157.66 for the design services for the Edgefield Ave. Phase 1 Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $147,642.34. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 58/2021 Enter into contract with Pfund Superior Sales Co., Inc. in the amount of $244,686.00 for the purchase of a 2021 Dodge 5500 4x4 Life Line Ambulance for the Fire Department pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion.  8. Ordinance 58/2021 Enter into contract with Pfund Superior Sales Co., Inc. in the amount of $244,686.00 for the purchase of a 2021 Dodge 5500 4x4 Life Line Ambulance for the Fire Department pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 9. Ordinance 58/2021 Enter into contract with Stryker Sales, LLC in the amount of $30,374.65 for the purchase of a LIFEPAK Monitor/Defibrillator as part of the Ambulance capital purchase for the Fire Department pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 10:40 AM