Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, October 5, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:05 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. Visitors present were Director Rollin Seward and Tammy Hajdu from the Department of Development. The following items were for review/approval by the Board of Control: 10/5/2021 - Minutes 1. Ordinance 91/2021 Enter into various contracts utilizing Community Development Block Grant (CDBG), HOME and Emergency Shelter Grant (ESG) funds with the following organizations which were selected to receive the listed grant awards as part of the City’s 2021 HUD approved action plan. Discussion: Tammy Hajdu said that all organizations are ready to go under contract. Director Seward added that all of the expenditures have been approved by HUD. Mayor Bernabei asked about the St. Johns Sidewalk project. Ms. Hajdu explained that this is a streetscape project for the Engineering Department. Mayor also asked about the Habitat Hope Restored contract. Director Seward said that Habitat will distribute the grant money to local organizations to help the homeless and to help others with vouchers for furniture. Director Seward also mentioned that the Eric Snow Family YMCA funding is for an education enrichment program. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 87/2020 Enter into a contract amendment with ICAN Housing, Inc. for homeless prevention utilizing CARES Act funding (ESG-CV) in order to extend the expenditure deadline from October 30, 2021 to September 30, 2022, which is HUD’s deadline for expenditure of these funds. 2. Ordinance 87/2020 Enter into a contract amendment with ICAN Housing, Inc. for homeless prevention utilizing CARES Act funding (ESG-CV) in order to extend the expenditure deadline from October 30, 2021 to September 30, 2022, which is HUD’s deadline for expenditure of these funds. Discussion: Mayor Bernabei asked if this was simply a contract deadline extension amendment. Director Seward confirmed that is was. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 87/2020 Enter into a contract amendment with Alliance for Children & Families for emergency shelter utilizing CARES Act funding (ESG-CV) in order to extend the expenditure deadline from October 31, 2021 to January 31, 2022. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinances 47/2020 & 157/2020 Enter into a contract amendment with Habitat for Humanity East Central Ohio for the construction of 7 new single-family homes in order to increase the funding by $24,999.00 in HOME funds, due to increased material costs, resulting in a new contract amount of $434,999.00. Discussion: Mayor Bernabei asked where the seven homes were located. Director Seward indicated that three homes were on 23rd St. The others were located throughout the northeast and southeast sections of the City. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 221/2020 Enter into Change Order No. 1 with Wenger Excavating, Inc. in the amount of $3,879.00 for the Steese Area Roadway and Drainage – Phase 1, 39th St. NW Project, GP1284, in order to replace an existing sanitary  5. Ordinance 221/2020 Enter into Change Order No. 1 with Wenger Excavating, Inc. in the amount of $3,879.00 for the Steese Area Roadway and Drainage – Phase 1, 39th St. NW Project, GP1284, in order to replace an existing sanitary manhole on 39th St. NW, resulting in a new contract amount of $3,318,182.99. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM