Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, December 28, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:04 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. Visitor present was Dorothy Dittemore from the Human Resources Department. The following items were for review/approval by the Board of Control: 12/28/2021 - Minutes 1. Ordinance 244/2020 Enter into a one (1) year contract with Hylant Administrative Services, LLC for a total annual premium in the amount of $274,002.00 for the City’s Liability and Auto Physical Damage Insurance Coverage for 2022. Discussion: Per Director Highman, Hylant is the same vendor is in previous years for the City’s liability coverage. The premium for 2022 is approximately $20,000 more than 2021 because of the addition of collision coverage for vehicles over $50,000.00 in 2020. Also, the number of employees has increased over the last year and as well as the number of vehicles covered on the policy. There is no real change in the policy itself. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 244/2020 Enter into a one (1) year professional services contract amendment with Aultworks Occupational Medicine for continued occupational health services for City employees. Discussion: Per Dorothy Dittemore, these services are paid for by Human Resources. Per Katie Wise, this is a pay as you use type of service. Director Highman added that when new hires come to the City, they go to Aultworks for drug screenings, as well as other related services. Director Perry mentioned that within the last 12 months, the City has spent roughly $27,000 with Aultworks.  Discussion: Per Dorothy Dittemore, these services are paid for by Human Resources. Per Katie Wise, this is a pay as you use type of service. Director Highman added that when new hires come to the City, they go to Aultworks for drug screenings, as well as other related services. Director Perry mentioned that within the last 12 months, the City has spent roughly $27,000 with Aultworks. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 244/2020 Enter into a contract extension with UMR, Inc. for medical insurance coverage with plan administration rates guaranteed through January 31, 2023. Renewal fee rates are $47.52 per employee per month. Discussion: Per Katie Wise, the rate per employee per month for the previous contract was $42.52. Per Dorothy Dittemore, there is a $5.00 rate increase for the new contract. She also stated that the rate increase is an average rate increase as compared to year’s past. Director Perry added that a Request for Proposals process will be done in preparation for next year’s contract since that process has not been done in a while. Doing that may help to drive prices down. Motion: Mayor Bernabei made a motion to approve the above referenced extension. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 244/2020 Enter into contract renewal with The Jefferson Health Plan for an estimated annual premium in the amount of $625,105.46 for stop loss insurance coverage. This renewal will be for a term of 12 months from February 1, 2022 to January 31, 2023. Discussion: Per Katie Wise, the premium amount for last year’s contract was $632,952.00, so the price has gone down. Director Perry stated that the annual premium is base on the previous year’s usage. Motion: Mayor Bernabei made a motion to approve the above referenced renewal. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:09 AM