Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, March 15, 2022 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:03 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 3/15/2022 - Minutes 1. Ordinance 7/2022 Enter into a 36-month agreement with Charter Communications Operating, LLC (Spectrum) to provide the City with Wide Area Network fiber connectivity locations at Fire Station #2, the Police Training Facility and the Southeast Community Center in the amount of $478.00 per location, per month to resolve intermittent connectivity issues. Discussion: Mayor Bernabei clarified that this will help to resolve the computer connection problems at certain locations. Director Highman confirmed that is correct. The cost for the service was discussed as well. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 7/2022 Award and enter into a six (6) month contract (with the option of a 30 day extension at the sole discretion of the City) with Trumbull Industries, Inc. for the supply of pipe and pipe fittings; specifically bid items 1, 2, 3, 4, 5, 6, 11, 12, 13, 16, 17, 18, 19, 20, 23, 25, 26, 29, 30, 36, 43, 44, 45, 46, 48, 56 and 58. Discussion: Katie Wise explained that the award for the supply of pipe and pipe fittings was on the Board of Control agenda last week. However, during the meeting last week, the Water Department discovered that one of the bidders, Core and Main, was unable to hold their bid pricing per the bid specifications. This makes their bid non-responsive and disqualifies them. Therefore, the bid items that would have been  4, 5, 6, 11, 12, 13, 16, 17, 18, 19, 20, 23, 25, 26, 29, 30, 36, 43, 44, 45, 46, 48, 56 and 58. Discussion: Katie Wise explained that the award for the supply of pipe and pipe fittings was on the Board of Control agenda last week. However, during the meeting last week, the Water Department discovered that one of the bidders, Core and Main, was unable to hold their bid pricing per the bid specifications. This makes their bid non-responsive and disqualifies them. Therefore, the bid items that would have been awarded to Core and Main were redistributed to the next lowest bidders for each item. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 7/2022 Award and enter into a six (6) month contract (with the option of a 30 day extension at the sole discretion of the City) with Pipelines, Inc. for the supply of pipe and pipe fittings; specifically bid items 21, 22 and 34. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 7/2022 Award and enter into a six (6) month contract (with the option of a 30 day extension at the sole discretion of the City) with WinSupply Akron OH Co. dba Win Water of Akron for the supply of pipe and pipe fittings; specifically bid items 7, 8, 9, 10, 33, 35, 37, 38, 39, 40, 41, 42, 47 and 60. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 7/2022 Award and enter into a six (6) month contract (with the option of a 30 day extension at the sole discretion of the City) with Ferguson Enterprises LLC dba Ferguson Waterworks for the supply of pipe and pipe fittings; specifically bid items 24, 27, 28, 54 and 55. Discussion: No discussion.  Award and enter into a six (6) month contract (with the option of a 30 day extension at the sole discretion of the City) with Ferguson Enterprises LLC dba Ferguson Waterworks for the supply of pipe and pipe fittings; specifically bid items 24, 27, 28, 54 and 55. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 236/2021 Enter into Change Order No. 1 with Motorola Solutions, Inc. in the amount of $8,816.06 in order to replace the Motorola radios at the Sanitation Department. Discussion: Per Director Highman, in 2021 a contract was executed with Motorola Solutions for the purchase of new radios in several departments, including Sanitation. However, the radios that were ordered for Sanitation were incorrect. Since many of the Sanitation employees are drivers, they require radios that hook to the truck, rather than the handheld radios that the other departments use. Handheld radios were incorrectly ordered for them under the original contract. This change order will allow them to get the correct radios for their use. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:08 AM