Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, March 8, 2022 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. Visitors present were Director Rollin Seward and Shannon McCullough-McKee from the Department of Development and Assistant Law Director Phil Schandel from the Law Department. The following items were for review/approval by the Board of Control: 3/8/2022 - Minutes 1. Ordinance 43/2022 Enter into contract with Habitat for Humanity East Central Ohio utilizing American Rescue Plan Act (ARPA) funds in the amount of $3,150,000.00 for the completion of 150 various housing related projects and $350,000.00 for the construction of the Compton Learning Center playground. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 7/2022 Enter into Contract Amendment No. 1 with JCI Jones Chemicals, Inc. for the supply of liquid chlorine due to the nationwide supply shortage. Discussion: Per Director Highman, the current contract for the supply of liquid chlorine with JCI Jones Chemicals, Inc. was entered into in September, 2021 and is valid until September, 2022. A cost dispute has come up with JCI for the supply of chlorine because of the manufacturer’s cost which has been passed onto JCI and then onto the City. The City has not paid for the last two deliveries, which has prompted JCI to put a hold on our account. They are now refusing to send us chlorine. The Water Dept. has looked at other alternate suppliers, however their price is more than double JCI’s cost. The Water Dept. management team  Discussion: Per Director Highman, the current contract for the supply of liquid chlorine with JCI Jones Chemicals, Inc. was entered into in September, 2021 and is valid until September, 2022. A cost dispute has come up with JCI for the supply of chlorine because of the manufacturer’s cost which has been passed onto JCI and then onto the City. The City has not paid for the last two deliveries, which has prompted JCI to put a hold on our account. They are now refusing to send us chlorine. The Water Dept. has looked at other alternate suppliers, however their price is more than double JCI’s cost. The Water Dept. management team and Director Highman were on a conference call with the AWWA last week and the issue of liquid chlorine cost came up. This is a national issue affecting entities all over the country. During that call it was discovered that the new price from JCI is not out of line and that the manufacturer is to blame for these issues. The Northwest Water Treatment Plant was out of chlorine and they had a shipment delivered by Alexander Chemicals so that they could treat the water. We will pay the original contract price for the past shipments. When JCI provides information regarding the manufacturer’s price increase, we will then pay the new price per Addendum 1. Per the addendum, we will also review the new price quarterly. The other water treatment plants are now due for chlorine deliveries. When the new bid is prepared in the summer, it will include escalator clause language to allow the change to price up or down. When the current contract was bid last summer, it included multiple pricing options, however JCI still chose to bid the 1-year contract pricing. Per Phil Schandel, many other cities are now also including escalator clauses in their supply contracts due to this issue. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 221/2020 Enter into Change Order No. 2 with Wenger Excavating, Inc. in the amount of $2,084.00 for the Steese Area Roadway and Drainage, Phase 1, 39th St. NW Project, GP 1284 due to install yard drains at two locations on 39th St. to prevent flooding, resulting in a new contract amount of $3,320,266.99. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 7/2022 Award and enter into a one (1) year contract (with the option of a 30 day extension at the sole discretion of the City) with Trumbull Industries, Inc. for the supply of pipe and pipe fittings; specifically bid items 1, 3, 4, 12, 13, 16, 17, 19, 20, 25, 26, 36, 43, 44, 45, 46, 48 and 58. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried.  Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 7/2022 Award and enter into a one (1) year contract (with the option of a 30 day extension at the sole discretion of the City) with Core & Main, LP for the supply of pipe and pipe fittings; specifically bid items 2, 5, 6, 7, 8, 9, 10, 11 14, 15, 18, 22, 23, 24, 27, 28, 29, 30, 32, 37, 47, 49, 50, 51, 52, 53, 54, 56, 57 and 59. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 7/2022 Award and enter into a one (1) year contract (with the option of a 30 day extension at the sole discretion of the City) with Pipelines, Inc. for the supply of pipe and pipe fittings; specifically bid items 21 and 34. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 7/2022 Award and enter into a one (1) year contract (with the option of a 30 day extension at the sole discretion of the City) with WinSupply Akron OH Co. dba Win Water of Akron for the supply of pipe and pipe fittings; specifically bid items 33, 35, 38, 39, 40, 41, 42 and 60. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 7/2022  Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 7/2022 Award and enter into a one (1) year contract (with the option of a 30 day extension at the sole discretion of the City) with Ferguson Enterprises LLC dba Ferguson Waterworks for the supply of pipe and pipe fittings; specifically bid item 55. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM