Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Monday, April 18, 2022 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 8:30 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. Visitor present was Director Rollin Seward from the Department of Development. The following items were for review/approval by the Board of Control: 4/18/2022 - Minutes 1. Ordinance 76/2022 Enter into contracts with various community partners using American Rescue Plan Act (ARPA) funds in order to assist students deficient in credits to receive summer instruction and summer employment, in coordination with Canton City Schools. The list of community partners and ARPA allocations is attached for reference. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 77/2022 Enter into contracts with various community partners to provide programming to address learning loss, socialization, leadership development, health and career exploration, as well as providing supportive services to families impacted by the health crisis. The list of community partners and ARPA allocations is attached for reference. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contracts.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 78/2022 Enter into contracts with various community partners to provide assistance to non-profit organizations for infrastructure improvements to better serve clients impacted by the health crisis. The list of community partners and ARPA allocations is attached for reference. Discussion: Mayor Bernabei asked Director Seward about the United Way grant funding in particular. United Way informed the City recently that the project that the Department of Development has planned to fund was already completed. The City is unable to use ARPA funds for projects that are already completed. This has been confirmed with the Law Department. Director Seward will get the specific language from Law. ARPA funds will not be used as intended for United Way. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 69/2022 Enter into Change Order No. 1 with Wenger Excavating, Inc. in the amount of $49,450.07 for the Eastpointe Blvd. NE Storm Sewer Project, GP1341 due to excavation work needed to stabilize the base, resulting in a new contract amount of $339,412.10 for the Engineering Dept. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 78/2022 Enter into contract with MacQueen Equipment, LLC DBA Bell Equipment Company of Ohio in the amount of $654,515.52 for the purchase of two (2) Heil DuraPack 5000 High Compaction Rear Loader Sanitation Trucks for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion.  Enter into contract with MacQueen Equipment, LLC DBA Bell Equipment Company of Ohio in the amount of $654,515.52 for the purchase of two (2) Heil DuraPack 5000 High Compaction Rear Loader Sanitation Trucks for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 7/2022 Enter into a contract amendment with Tyler Technologies, Inc. to reduce several licensing services for the annual LOGOS New World Maintenance Contract, saving approximately $6,500.00 per year. An unlimited enterprise license for Utilities will be then added with an initial cost of $11,500.00 and $2,000.00 annual renewal, saving $4,500.00 each year after the initial purchase. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 88/2022 Enter into a professional services agreement with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. dba GPD Group in the amount of $154,800.00 for the architectural and engineering design services for the 2022 Service Center Upgrade and Reconfiguration Project, GP1331. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 89/2022 Enter into a professional services agreement with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. dba GPD Group in the amount of $781,836.00 for the architectural and engineering design services for the Sanitation Building Project, GP1376.  Enter into a professional services agreement with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. dba GPD Group in the amount of $781,836.00 for the architectural and engineering design services for the Sanitation Building Project, GP1376. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 9. Ordinance 7/2022 Enter into Service Agreement Amendments with AT&T Corp. to extend the original Centrex phone service throughout City Hall for an additional 12 months and extend the Centrex service in the Dispatch Area for an additional 24 months while following the existing Service Agreement terms. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 10. Ordinance 152/2020 Enter into Change Order No. 1 & Final with Arcadis, U.S., Inc. for a cost reduction in the amount of $43,748.92 in order to close out the project, resulting in a new contract amount of $214,456.08 for the Water Department. Discussion: This change order is for the Cromer Reservoir Project. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 11. Ordinance 50/2022 Enter into a thirty (30) year lease agreement with Fourth and Market, Ltd. for construction of a restroom and operational support facility for Centennial Plaza located at 4th St. NW and Court Ave. NW in the amount of $7,500.00 per year for years 1-5. Rent shall then increase every 5 years using the Consumer Price Index. Discussion: No discussion.  Enter into a thirty (30) year lease agreement with Fourth and Market, Ltd. for construction of a restroom and operational support facility for Centennial Plaza located at 4th St. NW and Court Ave. NW in the amount of $7,500.00 per year for years 1-5. Rent shall then increase every 5 years using the Consumer Price Index. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:38 AM