Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Tuesday, May 17, 2022 at 10:30 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 10:32 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/17/2022 - Minutes 1. Ordinance 69/2022 Enter into Change Order No. 1 with RMI Cement, LLC in the amount of $27,613.82 for the Basilica of St. John (McKinley Ave. N.) Streetscape Project, GP1359, Phase 1 due to the addition of new curb for the entire length of the project and addition of light poles, resulting in a new contract amount of $149,999.83 for the Engineering Dept. Discussion: Mayor Bernabei asked why the additional work was not included in the plans from the beginning. Director Highman stated that the project was extended because additional CDBG money became available after the bid was awarded. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 110/2022 Enter into a professional services agreement with Arcadis U.S., Inc. in the amount of $1,402,700.00 for the design and construction oversight of the Water Reclamation Facility Electrical Improvements Project. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 69/2022 Enter into contract with Henderson Products, Inc., in the amount of $111,530.00 for the purchase of a 2022 Snow and Ice Control Truck Equipment Package for the Street Department’s Kenworth Snow Plow Cab & Chassis pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: Director Highman asked if this snow and ice control package was for the one salt truck cab and chassis from Kenworth that was previously approved. Katie Wise stated that was correct. Director Highman also asked if we had initially planned to purchase two snow plow trucks and equipment packages per the ordinance, but Kenworth did not have the 2023 pricing yet to price a second truck. Katie confirmed that was also correct. The Street Dept. will be contacted to check on the status of the pricing availability for the second truck. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 69/2022 Enter into a professional services agreement with Tyler Technologies, Inc. in the amount of $72,025.00 for the purchase of a Content Manager Document Solution Program for document storage by electronically capturing, managing and retrieving scanned/electronic documents for the IT Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 7/2022 Award and enter into a one (1) year supply contract, with the option of three (3) individual one-year extensions if mutually agreed upon, with Core and Main LP for the purchase of tree grate supplies for the Engineering Department.  5. Ordinance 7/2022 Award and enter into a one (1) year supply contract, with the option of three (3) individual one-year extensions if mutually agreed upon, with Core and Main LP for the purchase of tree grate supplies for the Engineering Department. Discussion: Director Highman asked if Core & Main was the only bidder. Katie Wise confirmed that was correct. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 10:37 AM