Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Tuesday, November 22, 2022 at 10:30 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 10:31 AM. Director of Public Service John Highman was present. Director of Public Safety Andrea Perry was excused. Board Secretary Katie Wise was also present. Visitor present was Doug Foltz, Director of Parks and Recreation. The following items were for review/approval by the Board of Control: 11/22/2022 - Minutes 1. Ordinance 7/2022 Enter into Change Order No. 2 with The Shelly Company for the Cleveland Ave.-2nd St. NW Onesto Streetscape Project, GP1362 in order to delay the project through the winter months, resulting in a new project completion date to May 6, 2023 for the Engineering Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 7/2022 Award and enter into a construction contract with Stanley Miller Construction Company in the amount of $253,095.20 for the East Tuscarawas Streetscape Project, Phase 1, GP1250 for the Engineering Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 268/2022 Enter into a professional services contract with Burgess & Niple, Inc. in an amount not to exceed $49,700.00 for the preliminary study and detailed design preparation for the installation of a variable frequency drive at the Northeast Water Treatment Plant for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 166/2022 Enter into a Design Build contract with Turf Alliance, LLC in the amount of $2,300,000.00 utilizing ARPA funds for the Willig Field Upgrade Project pursuant to the design-build selection process per ORC 153, which complies with the state competitive bidding requirements, for the Parks and Recreation Department. Discussion: Director Highman stated that Turf Alliance, LLC was the company that completed field #2 at Thurman Munson Stadium. Director Foltz added that they were very happy with the quality of work that they performed on the field at Munson. They are able to meet the projected timeline for the Willig Field project as they are able to start work this winter. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 255/2022 Enter into Change Order No. 2 with The Shelly Company (A.K.A. Central Allied Enterprises, Inc.) in the amount of $288,864.89 for the Cleveland Ave. NW Water Main Replacement Project, in order to install services via open-cut excavation and extend the completion date to May 15, 2023, resulting in a new contract amount of $2,454,626.89 for the Water Department. Discussion: No discussion.  contract amount of $2,454,626.89 for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 7/2022 Enter into Change Order No. 1 with Noble Environmental Specialty Services, LLC in the amount of $2,360.00 for the Sugar Creek Water Treatment Plant Lagoon Cleanout, Removal & Disposal of Sludge due to additional removal and disposal which exceeded contractual sludge depths, resulting in a new contract amount of $79,360.00 for the Water Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 10:36 AM