Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 10, 2023 at 9:00 AM in the Mayor’s Conference Room. Director of Public Service John Highman called the meeting to order at 9:06 AM. Director of Public Safety Andrea Perry was present. Board Secretary Katie Wise was also present. Board President, Mayor Bernabei was absent. Visitor present was Patrick Barton, IT Director. The following items were for review/approval by the Board of Control: 1/10/2023 - Minutes 1. Ordinance 85/2021 Enter into a contract amendment with Stark Mental Health & Addiction Recovery for the upgrade of the Homeless Management Information System which is used to collect data on clients, housing and services to homeless families. This amendment will extend the $100,000.00 expenditure deadline from October 31, 2022 to September 30, 2023. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 276/2022 Ordinance 276/2022 Enter into a 36-month professional service agreement with Cloud Compliance Solutions, Inc. (CCSI) for a monthly reoccurring fee in an amount not to exceed $18,000.00 to host the City’s virtual server environment on CCSI’s virtual server hardware to ensure access to critical applications, server availability, and data security and backup (hosted platform). Discussion: Per Director Barton, this is a new contract. These server hosting services were previously provided by our contract with SecureData 365. The City was increasingly exceeding our capacity under the  on CCSI’s virtual server hardware to ensure access to critical applications, server availability, and data security and backup (hosted platform). Discussion: Per Director Barton, this is a new contract. These server hosting services were previously provided by our contract with SecureData 365. The City was increasingly exceeding our capacity under the previous contract. This contract with CCSI is for the same service as the previous contract with SecureData 365, only now with more server capacity. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 276/2022 Enter into a 36-month professional service agreement with Cloud Compliance Solutions, Inc. (CCSI) for a monthly reoccurring fee in an amount not to exceed $6,000.00 to utilize CCSI’s Security Operations Center to monitor the City’s virtual server environment and also utilize CCSI’s Disaster Recovery as a Service to create, test and manage a full disaster recovery action plan in the event of a Cyber Security breach or natural disaster. Discussion: Per Director Barton, this is a brand new contract for the City in order to harden the cyber security for the City. The costs for this contract have already been budgeted. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:10 AM