Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 17, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:01 AM. Director of Public Service John Highman was present. Director of Public Safety Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 1/17/2023 - Minutes 1. Ordinance 244/2020 Enter into Change Order No. 3 with Northstar Asphalt, Inc. in the amount of $1,230.77 for the Paving Project, Phase 2, 3rd St. SE Resurfacing Project, GP 1339 due to final quantity adjustments and fuel escalation costs, resulting in a new contract amount of $564,838.47. This will also revise the substantial completion date to April 30, 2023, for the Engineering Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 276/2022 Enter into a one-year professional service agreement with RT Fox, LLC DBA Connecting Point in the amount of $75,988.00 for license agreements on the Microsoft Exchange, Defender, Office 365 and Azure plans for the email system, online threat protection and file storage for the IT Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 89/2022 Enter into a professional services agreement with GPD Geotechnical Services, Inc. in the amount of $58,000.00 for the monitoring and testing of construction materials for the Sanitation Building Project, GP 1376. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 276/2022 Award and enter into a one-time supply contract with Pipelines, Inc. for the purchase of pipe and pipe fittings for the Perry Dr. Water Line Replacement Project, specifically bid items 2, 5, 7 and 8. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 276/2022 Award and enter into a one-time supply contract with Core & Main LP for the purchase of pipe and pipe fittings for the Perry Dr. Water Line Replacement Project, specifically bid items 1, 3, 4, 6, 9, 10, 11, 12, 13, 14, 15 and 16. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded.  Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 53/2022 Enter into Change Order No. 1 with Stanley Miller Construction Company for the Collection Systems Service Center Garage Addition and Administration Office Renovation Project, GP1255, in order to extend the substantial completion date to January 30, 2023. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinance 116/2021 Enter into Change Order No. 1 & Final with CT Consultants, Inc. for a cost reduction in the amount of $20,940.63 for the construction oversight of the Edgefield Water Main Replacement Phase I, in order to close out the project, resulting in a new contract amount of $82,544.37. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 8. Ordinance 117/2021 Enter into Change Order No. 1 & Final with CT Consultants, Inc. for a cost reduction in the amount of $62,400.74 for the construction oversight of the Edgefield Water Main Replacement Project Phase II, in order to close out the project, resulting in a new contract amount of $70,677.26. Discussion: Mayor Bernabei commented that this was a significant cost reduction to the contract amount. Director Highman stated that Phase 2 of this project was bid before Phase 1. Wenger Excavating was awarded both phases. Phase 2 was relatively seamless, which made Phase 1 proceed without issue. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded.  awarded both phases. Phase 2 was relatively seamless, which made Phase 1 proceed without issue. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:07 AM