Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 24, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:03 AM. Director of Public Service John Highman and the Director of Public Safety Andrea Perry were present. Andy Roth filled in for Board Secretary Katie Wise. Sherice Freeman and Dawn Fish were present to provide additional information (if needed) for items three-five. The following items were for review/approval by the Board of Control: 1/24/2023 - Minutes 1. Ordinance 276/2022 Enter into a one (1) year contract with Huntington Insurance, Inc. on behalf of Travelers Casualty and Surety Company of America, for a total annual premium in an amount not to exceed $100,950.00 for $2 million of Cyber Insurance Coverage with a $150,000.00 deductible effective through January 31, 2024. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 69/2022 Enter in a professional services contract with Michael Baker International, Inc. for construction administration of the 9th St. SW Bridge Replacement Project. The contract will be funded using $113,764.02 (95%) from Federal Bridge funds, and a 5% local match with $5,987.58 in Capital funds. The total planned cost of this contract is $119,751.60. Discussion: The Mayor asked that the project name be added. Motion: John Highman made a motion to approve the above referenced contract.  total planned cost of this contract is $119,751.60. Discussion: The Mayor asked that the project name be added. Motion: John Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 85/2021 Enter in a contract amendment with EnRichMent for the Color Guard Program which utilized $17,153.38 in CDBG-CV Cares Act Funds, in order to extend the contract expiration date from September 30, 2022 to July 31, 2023. Discussion: The Mayor asked for the item to be reworded to more succinctly reflect the request. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 91/2021 Enter into a contract amendment with Domestic Violence Project, Inc. for the management of the Domestic Violence Project program which utilized $73,396.00 in ESG grant funds, in order to extend the expenditure deadline from February 1, 2022 to January 31, 2023. Discussion: The Mayor asked for the item to be reworded to more succinctly reflect the request. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 176/2022 Enter into a contract amendment with Community Drop-In Center in the amount of $6,450.00 in CDBG funds for the Capital Improvement Project to replace their air conditioning and roof. Costs to perform this work have increased since the original estimates. This project is currently not under contract. The new contract amount will be $100,000.00. Discussion: The Mayor asked for the item to be reworded to more succinctly reflect the request.  work have increased since the original estimates. This project is currently not under contract. The new contract amount will be $100,000.00. Discussion: The Mayor asked for the item to be reworded to more succinctly reflect the request. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM