Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, February 21, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Service John Highman and Director of Public Safety Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/21/2023 - Minutes 1. Ordinance 176/2022 Enter into Change Order No. 1 with Community Building Partnership of Stark County in the amount of $5,000.00 in HOME funds in order to add administration costs to the Down Payment Assistance Program contract. Discussion: Mayor Bernabei asked the origin for this change order. Director Highman stated that the original plan was for the entire contract amount to be $125,000.00, however it was only created for $120,000.00. There was a clerical error which omitted $5,000.00 for administration costs. This change order will now provide Community Building Partnership with the administration costs. This is one of the programs that was approved in the action plan. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 276/2022 Enter into contract with Schindler Elevator Corporation for elevator equipment maintenance at various City owned buildings pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion.  owned buildings pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 69/2022 Enter into contract with Hissong Kenworth, Inc. dba Kenworth of Canton in the amount of $120,669.00 for the purchase of One (1) 2024 Kenworth T480 Snow Plow Cab & Chassis for the Street Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 69/2022 Enter into contract with Henderson Products, Inc., in the amount of $127,387.00 for the purchase of a 2023 Snow and Ice Control Truck Equipment Package for the Street Department’s new Kenworth Snow Plow Cab & Chassis, pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 225/2022 Award and enter into contract with DWA Recreation, Inc. in the amount of $170,660.00 for the installation of playground equipment for Weis, Meyer, Bernard and Maryland Parks for the Parks and Recreation Department. Discussion: No discussion.  playground equipment for Weis, Meyer, Bernard and Maryland Parks for the Parks and Recreation Department. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 276/2022 Enter into Change Order No. 1 with TK Elevator Corporation in the amount of $60,641.00 for the City Hall Passenger Elevator Hydraulic Cylinder Replacement. Discussion: Per Director Highman, TK Elevator provided and original quote for $80,000.00 for repairs on this elevator. For over two months, Building Maintenance has worked with TK Elevator to get a line item breakdown of the actual costs of this repair. When that was finally received, the actual repair cost came in at $60,641.00. Another quote was received from another vendor and that cost was quoted at $88,000.00. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:08 AM